39 Administration jobs in Al Hitmi

• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
• Assist in developing necessary administration policies and procedures.
• Support all internal stakeholders on office and accommodations budget.
• Solve and follow up on office and accommodation's requests and maintenance issues.
• Observe and maintain Boecker professional image and appearance on campus.
• Contribute in arranging office space and desks distribution.
• Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
• Maintain accurate company address list.
• Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions to ensure appropriate approval and respect of assigned department's budget.
• Receive purchased items and check quality, quantity and specifications.
• Sustain proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Support in forecasting requirements and order products to meet office demands.
• Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
• Handle an effective physical and electronic archiving and filing system.
  
  

Requirements

• Bachelor's Degree in Business Administration or equivalent.
• At least 2 years of experience in Administration.
• Proficiency in English is a must.
• Computer Knowledge: Microsoft Office.

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• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
• Assist in developing necessary administration policies and procedures.
• Support all internal stakeholders on office and accommodations budget.
• Solve and follow up on office and accommodation's requests and maintenance issues.
• Observe and maintain Boecker professional image and appearance on campus.
• Contribute in arranging office space and desks distribution.
• Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
• Maintain accurate company address list.
• Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions to ensure appropriate approval and respect of assigned department's budget.
• Receive purchased items and check quality, quantity and specifications.
• Sustain proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Support in forecasting requirements and order products to meet office demands.
• Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
• Handle an effective physical and electronic archiving and filing system.
  
  

• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
• Assist in developing necessary administration policies and procedures.
• Support all internal stakeholders on office and accommodations budget.
• Solve and follow up on office and accommodation's requests and maintenance issues.
• Observe and maintain Boecker professional image and appearance on campus.
• Contribute in arranging office space and desks distribution.
• Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
• Maintain accurate company address list.
• Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions to ensure appropriate approval and respect of assigned department's budget.
• Receive purchased items and check quality, quantity and specifications.
• Sustain proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Support in forecasting requirements and order products to meet office demands.
• Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
• Handle an effective physical and electronic archiving and filing system.
  
  

Requirements

• Bachelor's Degree in Business Administration or equivalent.
• At least 2 years of experience in Administration.
• Proficiency in English is a must.
• Computer Knowledge: Microsoft Office.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative

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Executive Administrative Specialist (Administration Generalist 2) - 24697 Full Time Receptionist for a High Street Salon in Qatar . Full Time Receptionist for a High Street Salon in Qatar . Full Time Receptionist for a Day Spa in Qatar . Full Time Receptionist for a 5 Star Hotel Spa in Qatar .

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Job title

Administration Assistant

Ref #



Location

Qatar - Doha

Job family

Corporate & Commercial

Closing date: 07-Sep-2025

About The Role

As an Administration Assistant, you will be responsible in providing administration support for the smooth functioning on a daily basis, for the team. You will also be responsible in the handling of confidential and sensitive issues involving continual inter-departmental relations. You will represents the team through correspondence, telephone and personal contact as well as Liaise with other departments for arranging the logistics of resources.

Additional Responsibilities:

Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office. In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution. Prepare charts and compile reports as needed and ensure that all files are complete and properly maintained. Perform administrative tasks based on set procedures, establish and maintain filing systems, categorise and maintain manuals, invoices, manage and co-ordinate travel needs and other source data. Research information and initiate assigned tasks accordingly. Coordinate internal and external communications. Respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff. Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail) to meet the requirements of the team. Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Qualifications

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible

Qualifications - External

About you

Without a Degree:

High School Qualification with Minimum 1 year of job-related experience

With a Degree:

Bachelor’s Degree or Equivalent with No prior job-related work experience

Job Specific Skills:

Excellent written and verbal communication skills. Excellent computer skills, including Microsoft Word, Excel and PowerPoint. Client focused and business aware. Self-motivated and highly organized. Strong interpersonal and team working skills. High level of sensitivity and professionalism. Self-starter, having the ability to work independently with minimal instructions. Proven ability to work under pressure to defined timescales Proven problem-solving abilities.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

#J-18808-Ljbffr

Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person. Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance. Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements. Assist in developing necessary administration policies and procedures. Support all internal stakeholders on office and accommodations budget. Solve and follow up on office and accommodation's requests and maintenance issues. Observe and maintain Boecker professional image and appearance on campus. Contribute in arranging office space and desks distribution. Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers. Maintain accurate company address list. Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.). Perform administrative and support duties to all departments when needed. Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee. Review requisitions to ensure appropriate approval and respect of assigned department's budget. Receive purchased items and check quality, quantity and specifications. Sustain proper inventory levels of office supplies. Report and follow up on claims to suppliers for defective items, shortage, or missing parts. Support in forecasting requirements and order products to meet office demands. Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary. Handle an effective physical and electronic archiving and filing system.

Requirements

Bachelor's Degree in Business Administration or equivalent. At least 2 years of experience in Administration. Proficiency in English is a must. Computer Knowledge: Microsoft Office.

#J-18808-Ljbffr

Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person. Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance. Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements. Assist in developing necessary administration policies and procedures. Support all internal stakeholders on office and accommodations budget. Solve and follow up on office and accommodation's requests and maintenance issues. Observe and maintain Boecker professional image and appearance on campus. Contribute in arranging office space and desks distribution. Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers. Maintain accurate company address list. Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.). Perform administrative and support duties to all departments when needed. Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee. Review requisitions to ensure appropriate approval and respect of assigned department's budget. Receive purchased items and check quality, quantity and specifications. Sustain proper inventory levels of office supplies. Report and follow up on claims to suppliers for defective items, shortage, or missing parts. Support in forecasting requirements and order products to meet office demands. Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary. Handle an effective physical and electronic archiving and filing system.

Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person. Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance. Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements. Assist in developing necessary administration policies and procedures. Support all internal stakeholders on office and accommodations budget. Solve and follow up on office and accommodation's requests and maintenance issues. Observe and maintain Boecker professional image and appearance on campus. Contribute in arranging office space and desks distribution. Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers. Maintain accurate company address list. Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.). Perform administrative and support duties to all departments when needed. Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee. Review requisitions to ensure appropriate approval and respect of assigned department's budget. Receive purchased items and check quality, quantity and specifications. Sustain proper inventory levels of office supplies. Report and follow up on claims to suppliers for defective items, shortage, or missing parts. Support in forecasting requirements and order products to meet office demands. Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary. Handle an effective physical and electronic archiving and filing system.

Requirements

Bachelor's Degree in Business Administration or equivalent. At least 2 years of experience in Administration. Proficiency in English is a must. Computer Knowledge: Microsoft Office. Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

Job function Administrative Referrals increase your chances of interviewing at Rentokil Initial by 2x Get notified about new Administrative Officer jobs in

Doha, Qatar . Executive Administrative Specialist (Administration Generalist 2) - 24697

Full Time Receptionist for a High Street Salon in Qatar .

Full Time Receptionist for a High Street Salon in Qatar .

Full Time Receptionist for a Day Spa in Qatar .

Full Time Receptionist for a 5 Star Hotel Spa in Qatar .

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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**Job Summary and Purpose**:
Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.

**Accountabilities**:
**Key Accountabilities**:

- Prepare business letters and memos as directed by the Shipbuilding Director or designee.
- Responsible for administration of processing items through the Management of Change system and maintaining the project log.
- Assist in compilation of the project weekly activity report.
- Maintain department files and records. Index and maintain all records and ensuring all records held are retrievable.
- Maintain an adequate stock of standard office supplies on-hand to permit efficient office operation, and the contact points for ordering special supplies when needed.
- Maintain staff attendance and leave records.
- Maintain department contact lists, including vendor/maintenance organizations who may be contacted for the repair and/or replacement of office equipment.
- Assist in making travel arrangements for staff personnel as may be needed.
- Assist in maintaining a smooth flow of communications with other entities in the shareholder organizations as directed by the Shipbuilding Director.
- Track and updates the project administration budget, including the office budget and site budgets.
- Assist with all schedule coordination efforts to ensure issues at all phases of the project through vessel delivery are addressed in a timely manner.

**Generic Accountabilities**:
**Safety, Health, Environment & Quality (SHEQ)**:

- Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

**Policies, Systems, Processes & Procedures**:

- Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

**Others**:

- Carry out any other related duties as directed by Shipbuilding Director to support the shipbuilding initiatives and projects.

**Qualifications, Experience and Job Skills**:
**Qualifications**:

- High school education (or higher), with some technical familiarity.

**Experience**:

- Minimum two (2) years’ experience as a secretary/administrative assistant in a technical project environment, preferably the oil and gas industry or with a ship owner/operator, responsible for the design and construction of large vessels.
- Some knowledge of ships and marine nomenclature.

**Job Specific Skills**:

- Excellent written and spoken English language skills.
- Proficient in the use of word processor, spreadsheet, and presentation software (especially Microsoft Word, Excel, and PowerPoint), including the ability to prepare professional reports and presentations.
- Ability to work with figures and to present summary figures in a clear, concise manner.

**Administration Assistant**:

- Department:
- City:

**Job Segment**:Administrative Assistant, Project Manager, Administrative, Technology

We are Swan Global looking for **Coordinator - Personnel Administration** for Doha Location. Please find the job details below:
Job Title **:Coordinator - Personnel Administration**

Location: Doha

**Duty Hours **:8hrs/5days

**Experience required **:3 - 5 years in an HR / Administrative positions

**Project Duration** : 11 Months

**Language preference**: Bilingual is a must

**Job Description **:Manage administrative duties within the human resources department, ensuring seamless onboarding and compliance with policies during offboarding. Provide diverse services to employees, fostering positive employee relations. Maintain an effective HR archiving system, recommend system improvements, and address recurring issues with HR/system processes. Ensure timely archiving of employee records and information in accordance with standards. Support employees in Oracle Fusion processes and facilitate communication regarding personnel documents, files, records, and information.

**Key Roles & Responsibilities**:
**Personnel Administration**:

- Ensure accurate maintenance of employee data records for efficient retrieval.
- Assist in the exit clearance process, delivering

Responsible for the administration of employee activities related to government ministries. Ensure all HR related administrative tasks are carried out according to government regulations and company standards.

Key Responsibilities:

• Responsible for some government related activities for company and subsidiaries such as renewal of resident permits, attestation of employment agreement, issuance of health card etc. Ensure all related documents are renewed and procured in a timely manner.
• Ensure that the drivers and Admin Supervisor have the rosters for allocation of daily activities and tasks.
• Liaise with outside suppliers for cleaning and security staff. Negotiate agreements and contracts.
• Maintain records to monitor due dates of renewal and coordinate with employees to ensure timely processing of personal documents (i.e. passports and ID cards).
• Follow up with Ministry of Business regarding the legal documents to ensure renewal of the municipality license and membership with Chamber of Commerce
• Follow up with mobile phone provider and deal with issues as they arise related to said provider.
• Arrange company accommodation requirements i.e. negotiating contracts and purchasing of furniture. Coordinate airport pick up for new joiners and employee business trips.
• Maintain the petty cash for purchases and e-Government expenses.
• Ensure effective communication of corporate information to employees within the department including relevant policies and procedures.
• Coach and mentor direct subordinates to develop their skills and ensure continuous people development.

Arabic - Fluent / Excellent

English - Fluent / Excellent

Own a Car

Any

Have Driving License

Any

Job Skills

Qualification, Experience & Skills:

• Degree in Human Resources or Business Administration or related field
• Up to 7 years of relevant experience
• Fluent in English and Arabic
• Excellent interpersonal skills
• Proven track record in administration or office management
• Strong knowledge of local law policies and procedures
• Strong PC Skills

About The Company

The Adecco Group is the world's leading provider of HR solutions. With more than 33,000 FTE employees and a network of 5,600 branches, in over 60 countries and territories around the world, we offer a wide variety of services, connecting close to 750,000 associates with well over 100,000 clients every day.

The services we offer fall into the broad categories of temporary staffing, permanent placement, career transition, talent development and workforce management solutions, as well as outsourcing and consulting.

The Adecco Group is based in Zurich-Glattbrugg, Switzerland and we are a Fortune Global 500 company listed on the SIX Swiss Exchange.

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Responsible for the administration of employee activities related to government ministries. Ensure all HR related administrative tasks are carried out according to government regulations and company standards.

Key Responsibilities:

Responsible for some government related activities for company and subsidiaries such as renewal of resident permits, attestation of employment agreement, issuance of health card etc. Ensure all related documents are renewed and procured in a timely manner.

Ensure that the drivers and Admin Supervisor have the rosters for allocation of daily activities and tasks.

Liaise with outside suppliers for cleaning and security staff. Negotiate agreements and contracts.

Maintain records to monitor due dates of renewal and coordinate with employees to ensure timely processing of personal documents (i.e. passports and ID cards).

Follow up with Ministry of Business regarding the legal documents to ensure renewal of the municipality license and membership with Chamber of Commerce

Follow up with mobile phone provider and deal with issues as they arise related to said provider.

Arrange company accommodation requirements i.e. negotiating contracts and purchasing of furniture. Coordinate airport pick up for new joiners and employee business trips.

Maintain the petty cash for purchases and e-Government expenses.

Ensure effective communication of corporate information to employees within the department including relevant policies and procedures.

Coach and mentor direct subordinates to develop their skills and ensure continuous people development.

Arabic - Fluent / Excellent

English - Fluent / Excellent

Own a Car Any

Have Driving License Any

Job Skills

Qualification, Experience & Skills:

Degree in Human Resources or Business Administration or related field

Up to 7 years of relevant experience

Fluent in English and Arabic

Excellent interpersonal skills

Proven track record in administration or office management

Strong knowledge of local law policies and procedures

Strong PC Skills

About The Company

The Adecco Group is the world's leading provider of HR solutions. With more than 33,000 FTE employees and a network of 5,600 branches, in over 60 countries and territories around the world, we offer a wide variety of services, connecting close to 750,000 associates with well over 100,000 clients every day.

The services we offer fall into the broad categories of temporary staffing, permanent placement, career transition, talent development and workforce management solutions, as well as outsourcing and consulting.

The Adecco Group is based in Zurich-Glattbrugg, Switzerland and we are a Fortune Global 500 company listed on the SIX Swiss Exchange.

#J-18808-Ljbffr