What Jobs are available for Administrative in Qatar?

We're Hiring: Executive Personal Assistant to the Chief Finance Officer

We are looking for a
highly mature and accountable Executive Personal Assistant
to support our Chief Founder. This is a dynamic and demanding role that requires someone with exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities.

Key Qualities We're Seeking:

• Proven experience supporting C-level executives
• Strong proficiency in
  Excel
  , scheduling, and coordination
• Ability to consolidate information and manage multiple tasks seamlessly
• High sense of
  ownership
  ,
  commitment
  , and
  professional maturity
• Willingness to go the extra mile and adapt to evolving needs

Working Days
: 5 days a week

Salary
: QAR 6,500 full package

This role is ideal for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact through executive support.

If you or someone you know fits this profile, please reach out or apply directly. We'd love to connect

Working days: - Monday – Friday

Working hours: - 9am to 1pm

1: Ensure all employee records are complete and properly filed. This includes the Employee Data Sheet, IAMS Offer Letter, QID/Residence Permit, Qatar Labour Contract, and Insurance Card copy. For employees on a dependent visa, kindly include their spouse's documentation as well.

2: Weekly Work Premises Update:

Reach out to employees via phone or email each week to confirm and record their current work location. Will share the IAMS contact details shortly.

3: Client Agreement Management:

Maintain a record of all agreements between IAMS and its clients. Send a reminder to the respective Account Managers at least three months before any agreement expiry date.

4: Company Documents:

Keep all IAMS company documents up to date and well-organized.

5: PRO Meetings & Reporting:

Attend the weekly PRO meetings and keep the management informed of any day-to-day operational matters.

6: Coordination with IAMS PRO:

Liaise with Mr. Amr Izzat, our PRO, regarding tasks assigned by Account Managers in the Dubai office.

7: Availability During Long Holidays:

In the case of extended public holidays, please ensure you carry your laptop to manage any potential emergencies that may arise.

ADMIN MANAGER

***8

WITH 2-4 YEARS QATAR EXPERIENCE

EDUCATION : MASTRERS DEGREE

EXPERIENCE - 6-7 YEARS

MUST HAVE MINIMU 2 YEARS QATAR EXPERIENCE

WA

Job Type: Full-time

Pay: QAR3, QAR4,000.00 per month

Job description:

Job Purpose

The Administration Supervisor leads teams to manage vehicle registration, inspections, and traffic violations, ensuring fleet compliance with regulations and departmental goals. Coordinate with clients and authorities, drive digitalization efforts for better tracking, and provide regulatory guidance to management

Principal Accountabilities

• Vehicle Registration Renewal
• Supervise and lead a team responsible for the timely renewal of all vehicle registrations within the mobility fleet, Ensuring all renewals are completed accurately and within deadlines to maintain legal compliance
• Monitor and report progress against this section's compliance and standards
• Coordination with operation team:
• Coordinate and communicate proactively with the technical inspections team to ensure timely inspection of the fleet for istimara renewal and comply with safety standards and regulatory requirements
• Monitor results, follow up on maintenance needs for re-inspecting and failing cars, keep accurate records
• Traffic Violation Management
• Monitor all traffic violations incurred by fleet vehicles, ensuring all projects supervisors/in-charge are complying with the violation coordination/clearance as per the guidelines and process.
• Develop and maintain SLAs and SOPs to ensure violations are resolved within agreed timeframes and comply with legal requirements, while planning and implementing policies to prevent breaches. Monitor violation settlements, coordinate with relevant teams, and escalate issues to ensure timely compliance.
• Liaise consistently with clients and internal teams to resolve violations promptly, to avoid additional charges or legal restrictions
• Driver & Manpower Documentation and Coordination
• Collect, maintain, and update comprehensive records for each driver at all locations, including training certifications, gate passes, medical certificates, and their validity periods. Track and coordinate driver training schedules and compliance across all areas to ensure up-to-date qualifications and regulatory adherence.
• Ensure manpower assignments at locations align with HR data and projects requirements, confirming personnel are prepared with all required documents before deployment.
• Supervise end-to-end processing of driver and vehicle gate pass requests, ensuring accuracy, efficiency, and timely issuance. Coordinate with operations, security, and clients to maintain smooth access control and compliance with all protocols
• General Administrative Operations
• Manage daily administrative functions including processing cash bills, vehicle documentation, and other operational paperwork
• Ensure accurate and efficient documentation to support fleet operations
• Ensure ongoing compliance with all Ministry of Transport regulations for the car rental business by monitoring operations, documentation, and procedures, and promptly addressing any updates
• Digitalization & IT Skills
• Use IT skills to create and manage dashboards for tracking operations
• Communicate data insights clearly and suggest improvements
• Regulatory Knowledge
• Maintain strong knowledge of traffic and vehicle regulations from all relevant authorities
• Use Metrash and coordinate with P&C for related compliance activities

Required Qualifications

• Bilingual (Arabic & English)
• Bachelor's Degree
• Vehicle compliance
• Strong expereince with traffic regulations & Metrash
• Leadership skills
• Automotive Fleet Administrative experience

The Royal Grammar School Guildford Qatar

Qatar

Job type:

Full Time, Permanent

Apply by:

20 September 2025

About the School:

Due to the continued growth of The Royal Grammar School Guildford, Qatar (RGSGQ) we seek to appoint an outstanding Admission Officer to join one of the most prestigious British International schools in the Middle East.

The RGS Guildford Qatar has developed a strong partnership with RGS Guildford in the UK a prestigious UK independent school with a tradition and rich history for providing outstanding education. We also have strong links with our international sister schools throughout the world.

The RGS Guildford, Qatar is an all-through British school offering a co-educational British curriculum for children aged 3 to 18. The School opened in September 2016, and now welcomes over 785 students to its campus which is just 20 minutes from the Pearl and the new Lusail city. Students follow the English Early Years Foundation Stage, the National Curriculum at Key Stages 1, 2, 3 and at Key Stage 4 a comprehensive range of IGCSE courses. At Post-16 the school offers a range of AS levels. The school has a reputation for high quality teaching and learning and has a range of excellent sports facilities which include an astro turf, sports hall and an open-air swimming pool.

Values and vision:

The RGSGQ believes passionately in preparing our students for the challenges of a rapidly-changing, global future, as well as providing them with excellent foundations so that they can have the most ambitious of aspirations at university and beyond. Our teachers nurture and develop all those transferable skills which will set up our students irrespective of their chosen path: thinking critically, being independent and creative, being resilient and self-motivated; collaborating and working together, and being equally confident as leader or as part of a team.

Our timeless School Values – inclusivity; scholarship; integrity; respect; tenacity; and service – which are embedded in the curricular and extra-curricular life of the School ensure RGSGQ students emerge as humble, grounded and decent individuals committed to making the very best of each and every opportunity and to making a difference to others. The RGSGQ School offers a traditional British Pastoral provision and an extensive range of extra-curricular activities and we promote an ethos of high expectations and the importance of academic success for all our students.

About the Role:

We are seeking a highly motivated and experienced Admissions Officer to join our school's administration team. The successful candidate will play a key role in managing the end-to-end admissions process, ensuring a smooth, professional, and welcoming experience for prospective families.

The ideal candidate will have a minimum of 5 years' experience in school admissions, preferably within a British or international school environment, with proven ability to deliver outstanding customer service and manage admissions data effectively.

Key Responsibilities:

• Act as the first point of contact for all admissions enquiries, providing prompt, accurate, and professional information to families.
• Manage the complete admissions process from enquiry to enrolment, ensuring compliance with school and ministry regulations.
• Conduct school tours, interviews, and assessments, creating a positive and welcoming impression for prospective parents and students.
• Maintain accurate admissions records using the school's management information system (ISAMS).
• Collaborate closely with academic and administrative staff to coordinate student entry and placement.
• Prepare admissions reports and statistics for the Senior Leadership Team (SLT) and external bodies as required.
• Contribute to admissions events such as Open Days, marketing initiatives, and community outreach.
• Ensure compliance with safeguarding, data protection, and confidentiality standards throughout the admissions process.

Skills & Experience Required:

• Minimum of 5 years' proven experience in school admissions or a similar role (international school experience preferred).
• Fluent in both English and Arabic (spoken and written). Arabic proficiency is mandatory.
• Must be presentable, professional, and approachable in appearance and manner.
• Strong knowledge of admissions policies, enrolment procedures, and compliance requirements.
• Proficiency in Microsoft Office and school management systems (e.g., iSAMS, SIMS, Engage, or similar).
• High level of organisation, attention to detail, and ability to work under pressure.
• Professional, approachable, and customer-focused, with cultural sensitivity and diplomacy.
• Ability to work independently and as part of a team.

Benefits of working at the RGSGQ include:

Tax Free Salary

Housing allowance

Annual return flights

End of Service gratuity

Comprehensive onboarding process

This an immediate hire so applying for this position, please submit your CV and a cover letter on outlining why you feel you have the relevant skills and experience required to flourish at a school like RGS Qatar.

The Royal Grammar School Guildford, Qatar has a responsibility for and commitment to safeguarding and promoting the welfare of children. The person appointed to this post will be required to apply for an enhanced Disclosure Certificate from the DBS.

If you are looking for a unique international teaching opportunity and that next step in your career, then please get in touch to find out more. We look forward to hearing from you.

The Royal Grammar School Guildford Qatar

Um Salal Mohammed, Street 631, Building 17, Zone 71, PO Box 75465

Doha

Qatar

Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy .

Responsibilities

The successful candidate will have the following responsibilities:

• Dealing with visitors and update the Log book
• Provide access to the visitors for their meeting.
• be the primary point of contact for visitors and staff in each location
• managing front-desk operations, greeting visitors, answering phone calls, handling inquires, and maintaining smooth administrative operations.
• interact with company's internal systems for scheduling, communications, and reporting purposes.

Requirements

• Bachelor's Degree or equivalent
• Minimum experience of 3 years in the same role, preferrably in banking industry

Job Type: Temporary

Application Question(s):

• This is a temporary contract. Are you willing to accept it?
• What is your current/last salary?

Experience:

• receptionist: 1 year (Required)

Language:

• Arabic and English (Required)

Location:

• Doha (Required)

Job description

About Servcorp:

Servcorp is a global provider of Serviced Offices and Business Solutions at the premium end of the market. If you speak English and Arabic fluently, have a desire to build your career within a multinational corporation kindly apply on the position below.

The Role:

We are looking for a PA / Reception Relief to join our team in Qatar.

Responsibilities:

Job description:

Reception relief – Answers calls Professionally

Freshly Graduated

Bi-lingual

Provide excellent customer service

Be a team player

Handle client and guest queries professionally

Aims to provide a solution to every problem

Assist client with administrative tasks in a specific time frame as advised by the client

Book travel, hotel, and theatre arrangements on request

Seeks opportunities to maximize client assistance

Signs their work with excellence

Seamlessly adapts to changing needs of client

Provides flexibility to each client

Can actively approach clients

Takes initiative

Be able to work for multiple clients

Manages several tasks to meet allocated deadlines

Communicates clearly with clients and Manager and coordinates agendas effectively

Good grammar, written and spoken

Ensures tasks are followed up within a timely manner and any necessary information is

communicated

Possesses a positive outlook

Conveys a high level of confidence

Is consistently self-assessing their skillset and seeks further opportunities for training

Possesses exemplary organizational skills

To have the ability in initiating good relationship and tasks with clients

Is highly technology proficient

Can approach tasks with creativity and a personal flair

Dictaphone transcription ability is highly regarded

Strives to achieve the best results in all aspects of their role

Seeks opportunities for achievement

Adds proven value to the company

Must Have:

Resident: Doha

Language: Fluent in both Arabic & English

Diploma: High school or university

Job Type: Permanent

It's time to take action, make that career defining move and join the Servcorp team today

• Maintain and organize project documentation, including drawings, reports, contracts, and correspondence.
• Ensure timely submission and archiving of project documents.
• Prepare and distribute official letters, memos, and reports.
• Coordinate with site teams, engineers, and project managers for document approvals and updates.
• Support the office with general administrative tasks (emails, calls, scheduling).
• Assist in preparing timesheets, invoices, and other construction-related records.

• Minimum Diploma or Bachelor's degree in Business Administration or related field.
• Proven work experience as an Admin Secretary / Office Secretary.
• Strong written and verbal communication skills (English is mandatory; Arabic is an advantage). Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills.
• Ability to maintain confidentiality and professionalism.

Designation: Administrator

Job Type: Long Term Project

Industry: Offshore- Oil & Gas

Locally available candidates with freelance visa only required

Key Responsibilities:

1. Documentation & Reporting

• Maintain records of crew rotations, personnel on board (POB), travel, certifications, and medicals.
• Prepare and manage daily, weekly, or monthly operational reports.
• Handle compliance documents related to safety, environmental standards, and company policies.

2. Personnel Coordination

• Coordinate crew changes, including flights, helicopter transfers, visas, and accommodations.
• Maintain records of employee schedules, offshore certifications, and training status.
• Support HR with onboarding and offboarding of offshore personnel.

3. Logistics Support

• Assist in tracking shipments of supplies and equipment to offshore platforms.
• Work with procurement and supply chain teams to ensure materials are delivered on time.
• Manage transportation, including manifests and customs documentation.

4. Communication Hub

• Act as a central point of contact between the offshore site and onshore headquarters.
• Relay instructions from management and ensure policies are distributed and followed.
• Handle internal communication, announcements, and updates to offshore staff.

5. Finance & Budget Support

• Track and report offshore expenses such as travel, meals, and equipment usage.
• Assist with invoice verification and purchase order processing.
• Monitor budgets for offshore operations (in smaller setups).

6. Compliance & Safety Records

• Ensure proper documentation is maintained for HSE (Health, Safety & Environment).
• Keep track of safety drills, incidents, and investigations.
• Help organize safety meetings and maintain logs of actions taken.

Skills and Qualifications

• Strong organizational and communication skills.
• Familiarity with offshore operations, logistics, and safety standards.
• Experience with administrative software (Dawinci, MS Office, ERP systems).
• Understanding of visa processes, travel arrangements, and local labor laws (depending on location).
• Often requires previous oil & gas sector experience, especially in offshore operations.

Job Type: Full-time