51 Office Managers jobs in Qatar

**Administration Assistant (Executive Office)**
- The most impressive landmark to grace the Doha skyline, La Cigale Hotel lives up to its reputation and introduces new levels of comfort to hotel and leisure facilities in the city.

**What is in it for you?**
- Employee benefit card offering discounted rates in Accor worldwide
- Learning programs through our Academies and the opportunity to earn qualifications while you work
- Opportunity to develop your talent and grow within your property and across the world
- Ability to make a difference in the local community through our Corporate Social Responsibility activities, like Planet 21

**What you will be doing**:
Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

- Review and draft response to various business correspondence and generate/ initiate correspondence as signatory
- Work with Senior Management in determining and preparing weekly meeting Agenda. Draft minutes for such meetings
- Handle incoming calls to executives using independent judgment and discretion in determining how to resolve and respond
- Maintain General Manager’s meeting schedule and calendar
- Make travel arrangements and prepare expense reports
- In the General Manager’s absence, handle VIP or special customer service requests, including urgent and priority matters. Requires exercise of independent judgment and discretion
- Manage/Coordinate reservations, services and amenities to VIP guests. Using independent judgment and working closely with other Executives to fulfill VIP guests’ special requests and provide other amenities as appropriate
- Manage the administration tasks and duties.
- Manage the issuance and administration by working closely with all levels of internal management, staff, guests, outside clients and vendors
- Assigned special projects with responsibility to complete said projects without supervision

**Your experience and skills include**:

- Proficiency with the MS Office Suite including Word, Excel, PowerPoint and, Outlook
- Excellent organizational and communication skills, both verbal and written
- Drafting, proofreading, editing and written communication skills
- Strong time management skills and the ability to prioritize tasks
- Strong and proven work ethic, high-energy and outstanding organization skills
- Ability to work and thrive in a fast-paced environment
- Ability to switch priorities as needed
- Must be flexible, accommodating, have mature personality, be well-spoken and responsible
- A high level of communicative and interpersonal skills, and the ability to handle sensitive and confidential matters
- Must be a team player but also able to work independently with mínimal instruction
- Minimum of 5 years of Corporate Executive Assistant experience in progressively responsible positions
- Ability to work without supervision
- Ability to maintain confidentiality of all matter pertaining to the Executive Office
- High School Graduate/College Degree

**Our commitment to Diversity & Inclusion**:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

**Why work for Accor?**

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

Do what you love, care for the world; dare to challenge the status quo! #**BELIMITLESS

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor

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Al Tamimi & Company Get AI-powered advice on this job and more exclusive features. Reporting Line:

Director of Administration & Head of Office Requirements & Personal Attributes: At least 3 years’ management or senior administrator experience in a corporate or other significant legal/professional service provider. Demonstrated experience in planning creative solutions to handle or manage complex administrative issues Demonstrated IT skills, including working with document management systems. Strong interpersonal and communication skills, including impeccable oral and written communication skills. Outstanding skills in organisation, research, analysis, problem solving and time management. Demonstrated ability to work under pressure and meet deadlines Leadership skills and ability to work autonomously and as part of a team. High level observance of confidentiality, judgment and discretion. Arabic desirable, not essential Previous experience in the Doha, Qatar. Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm Primary Job Purpose: Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm’s strategic objectives and vision. The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal & external), staff, suppliers and consultants. The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a “can do” attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment. Duties & Responsibilities: The Office Manager’s core responsibilities include but are not limited to: Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration) Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units) Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units) Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc. Coordinating the office’s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration). Ensure all SLA’s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona). Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration). Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR) Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office. Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing) Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration) Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm’s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT) Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration) Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration & Finance) Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance) Ensures that all matter-related documents are filed on Document Management System. Prompting lawyers to consistently contribute to the Knowledge Bank. Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services) In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance) Ensuring office staff are adhering to firm policies. (Group Compliance) Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk & Compliance Officer. (Group Compliance) Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance) Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance) Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance) Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance) Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance). Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management) Safeguards the safe box containing any office valuables Administers and processes all Petty Cash transactions within the parameters of the firm’s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance) Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR & Recruitment). Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations & Office Management) Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development & Events). Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance) Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR & Community Engagement). Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance). Relationships: Director of Administration Head of Office Chief Operating Officer Business Services Chiefs Heads of Departments Fee Earners Internal Clients External Clients Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries) Diversity, Equity & Inclusion: Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability. Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

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Coverage : Entire practice, Audit, Tax, and Advisory

Description

Leads overall day-to-day Front and Back Office operations.

Directly manages commercial activities including bid bonds, supplier registrations, supplier portal management, RFP initial acquisition, and company CR/registration monitoring and updates.

Oversees HR policies and processes, expenses, travel bookings with JFC central desk, leave management, communications, and Time and Attendance support, including offers and terminations in coordination with Group HR (dotted line reporting).

Manages the Finance Executive role.

Coordinates IT controls with Group IT (dotted line reporting).

Supervises Reception, Drivers, and Office Administration.

Employment Type : Full Time

Company Industry : Accounting & Auditing

Department / Functional Area : Accounts, Taxation, Audit, Company Secretary

Keywords : Organizational Skills, Team Coordination, Problem Solving, Budget Management, Operations Coordinator, Administrative Officer, Office Administration, Business Support Manager, Administrative Manager, Office Administrator

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People Also Search for Office Manager Jobs Welcome to Baker Tilly Middle East & JFC Group, a leading professional services firm with over 40 years of experience in Assurance, Advisory, & Consulting. Headquartered in Dubai, UAE, with 30 offices across the Middle East & Africa, including U.A.E, Oman, Saudi Arabia, Bahrain, Qatar & Seychelles. Baker Tilly is part of Baker Tilly International, the world's tenth largest accounting and business advisory network. Dealing with Baker Tilly means access to global services through its worldwide offices.

Just Fair Consulting Group DMCC

Address: Suite 1801-10 Jumeirah Bay X2, Cluster X, Dubai, UAE

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We are looking for a proactive and organized Office Manager to support our law firm’s operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth. Key Responsibilities Oversee day-to-day office operations and maintain efficient office systems and procedures. Supervise administrative staff and coordinate schedules, tasks, and performance follow-up. Recruit, train, and support office staff; maintain employee records and HR documentation. Develop and implement office policies and standards to ensure smooth workflow and compliance. Assist in business development by identifying opportunities, supporting client outreach, and conducting market research. Manage social media accounts by creating content, posting updates, and analyzing engagement metrics. Ensure timely procurement of office supplies and equipment while optimizing space and layout. Provide regular updates to management through reporting and analysis of operational trends. Skills Qualifications Bachelor’s degree in Business Administration or related field. Fluent in English and Arabic. Experience in office management, HR, or business development. Strong organizational and communication skills. Proficient in MS Office and social media platforms.

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Reports

to: CEO BOQ Operations Designation : Manager Location : Qatar Coverage : Entire practice, Audit, Tax, and Advisory Description Lead overall day-to-day Front and Back Office operations. Directly oversee and perform commercial activities such as bid bonds, supplier registrations, supplier portal management, RFP initial acquisition, and company CR/registration monitoring and updates. Manage HR policies and processes, expenses, travel bookings with JFC central desk, leave, communications, and Time and Attendance. Support offers/terminations with Group HR (dotted line reporting). Manage the Finance Executive role. Coordinate with Group IT to manage IT controls (dotted line reporting). Oversee Reception, Drivers, and Office Administration. Skills Leadership:

Ability to manage a diverse team (Finance, Admin, Drivers) and coordinate effectively with corporate head-office departments like HR and IT. Commercial Acumen:

Handle business-critical tasks such as bids, supplier registrations, and RFP acquisition. HR & Administrative Expertise:

Implement HR policies, manage employee support functions (leave, travel, expenses), and ensure smooth office operations.

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Office Manager opening in Techno Q, preferably bilingual Job Description: Plan, monitor, and analyze key metrics for day-to-day operations to ensure efficient and timely completion of tasks. Adhere to the company’s policies and standards, and ensure that laws and regulations are being followed. Work closely with Management to establish and maintain a trusting, inclusive, and productive environment. Oversee daily operations in collaboration with Managers and department heads, and perform administrative tasks. Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with Management and other executives on special projects. Develop, implement, and monitor day-to-day operational systems and processes to provide visibility into the goals, progress, and obstacles of key initiatives Responsible for implementation of tasks/projects assigned by management. Follow up on action items and ensure deadlines are met. Prepare and edit correspondence, reports, and presentations for the CEO, ensuring accuracy and professionalism. Draft, translate, and proofread Arabic letters and documents. Customer Relations: 1) Receive customer complaints and coordinate with the concerned staff to resolve the problem 2) Contact client after every service provided to measure satisfaction. 3) Prepare and carryout customer satisfaction surveys and statistics accordingly. 4) Visit selected clients to resolve the issues. 5) Log all customer complaints and follow up the relevant action. 6) Adhere to Customer relations policy & procedure & update it if necessary/required by the business. Application Instructions Email your CV to

. Use the subject line:

Office Manager . State your

current and expected salary . Qualified applicants will be contacted for the next steps.

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- Manage the administration of the School: reception, admissions, examinations, marketing and communications, medical facilities; - Produce clear, concise and accurate information to support senior leaders in raising standards of performance in School (including strategic and operational data); - Oversee the procurement of consumables and other resources required to support teaching and learning; - Manage and maintain student data and records; - Oversee production of school reports and transcripts; - Manage the School's Management Information System; - Liaise with the Health and Safety Committee to ensure the site is always a safe environment for all stakeholders (reviewing and updating health and safety policies and ensuring they are observed); - Ensure adequate staff levels to cover for absences and peaks in workload; - Respond to parents' inquiries and complaints; - Assist the Head of Corporate Services in preparing the annual SEC tuition fee application; - Maintain the SEC database through the appropriate portal; - Support the Head of Corporate Services in researching business opportunities and producing effective and appropriate business plans; - Ensure that Head of Corporate Services has accurate and concise data and information; and - Ensure that all deadlines are met. - A minimum of 3 years of secretarial or commercial work experience is essential. - Diploma in Business Studies, Administration or Management is essential. Preferably a Bachelor Degree in Business Studies, Administration or Management; ICDL. - Preferably with strong secretarial skills. - Strong written and oral communication skills. - Strong interpersonal skills. - Ability to plan and organize. - Time management and task prioritization skills. - Ability to work independently and in a team-oriented and collaborative environment. - Knowledge of Microsoft Office suites, including Outlook, Excel, PowerPoint, and Publisher.

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The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.
Responsibilities
Coordinate and organize office activities
Oversee stock of office supplies
Greet visitors at office
Coordinate inbound and outbound office mail
Support HR in scheduling meetings, interviews and transport
Qualifications
Experience with administrative and clerical work Proficiency in Microsoft Office suite
Strong communication skills
Strong ability to multitask
Friendly and upbeat demeanor#J-18808-Ljbffr