62 Office Administration jobs in Qatar

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Responsibilities

• Coordinate and organize office activities
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews and transport

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor

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A leading law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC.

Role Overview:
The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment.

Key Responsibilities:

• Manage office operations, facilities, vendors, and administrative staff

• Oversee budgeting, procurement, and cost control

• Coordinate immigration, licensing, and regulatory compliance

• Support onboarding, relocations, and HR processes

• Foster a positive and engaged office culture

• Ensure alignment with firm policies and local regulations

Requirements:

• Minimum 5 years’ experience in office management within a law firm or professional services environment

• Prior experience working in the GCC

• Arabic and English fluency required

• Strong leadership, communication, and organizational skills

• Familiarity with local legal/regulatory procedures is a plus

Salary: Up to QAR 25,000 per month (negotiable based on experience)

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Join to apply for the Office Manager role at Al Tamimi & Company

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Reporting Line: Director of Administration & Head of Office

Requirements & Personal Attributes:

• At least 3 years’ management or senior administrator experience in a corporate or other significant legal/professional service provider.
• Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
• Demonstrated IT skills, including working with document management systems.
• Strong interpersonal and communication skills, including impeccable oral and written communication skills.
• Outstanding skills in organisation, research, analysis, problem solving and time management.
• Demonstrated ability to work under pressure and meet deadlines
• Leadership skills and ability to work autonomously and as part of a team.
• High level observance of confidentiality, judgment and discretion.
• Arabic desirable, not essential
• Previous experience in the Doha, Qatar.
• Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm

Primary Job Purpose:

Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm’s strategic objectives and vision.

The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal & external), staff, suppliers and consultants.

The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a “can do” attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.

Duties & Responsibilities:

The Office Manager’s core responsibilities include but are not limited to:

• Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
• Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
• Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
• Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
• Coordinating the office’s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
• Ensure all SLA’s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
• Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
• Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
• Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
• Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
• Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
• Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm’s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
• Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
• Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration & Finance)
• Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
• Ensures that all matter-related documents are filed on Document Management System.
• Prompting lawyers to consistently contribute to the Knowledge

- Manage the administration of the School: reception, admissions, examinations, marketing and communications, medical facilities;
- Produce clear, concise and accurate information to support senior leaders in raising standards of performance in School (including strategic and operational data);
- Oversee the procurement of consumables and other resources required to support teaching and learning;
- Manage and maintain student data and records;
- Oversee production of school reports and transcripts;
- Manage the School's Management Information System;
- Liaise with the Health and Safety Committee to ensure the site is always a safe environment for all stakeholders (reviewing and updating health and safety policies and ensuring they are observed);
- Ensure adequate staff levels to cover for absences and peaks in workload;
- Respond to parents' inquiries and complaints;
- Assist the Head of Corporate Services in preparing the annual SEC tuition fee application;
- Maintain the SEC database through the appropriate portal;
- Support the Head of Corporate Services in researching business opportunities and producing effective and appropriate business plans;
- Ensure that Head of Corporate Services has accurate and concise data and information; and
- Ensure that all deadlines are met.

- A minimum of 3 years of secretarial or commercial work experience is essential.
- Diploma in Business Studies, Administration or Management is essential. Preferably a Bachelor Degree in Business Studies, Administration or Management; ICDL.
- Preferably with strong secretarial skills.
- Strong written and oral communication skills.
- Strong interpersonal skills.
- Ability to plan and organize.
- Time management and task prioritization skills.
- Ability to work independently and in a team-oriented and collaborative environment.
- Knowledge of Microsoft Office suites, including Outlook, Excel, PowerPoint, and Publisher.

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The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor

#J-18808-Ljbffr

A leading law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC. Role Overview:

The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment. Key Responsibilities: Manage office operations, facilities, vendors, and administrative staff

Oversee budgeting, procurement, and cost control

Coordinate immigration, licensing, and regulatory compliance

Support onboarding, relocations, and HR processes

Foster a positive and engaged office culture

Ensure alignment with firm policies and local regulations

Requirements: Minimum 5 years’ experience in office management within a law firm or professional services environment

Prior experience working in the GCC

Arabic and English fluency

required

Strong leadership, communication, and organizational skills

Familiarity with local legal/regulatory procedures is a plus

Salary:

Up to QAR 25,000 per month (negotiable based on experience)

#J-18808-Ljbffr

- Manage the administration of the School: reception, admissions, examinations, marketing and communications, medical facilities; - Produce clear, concise and accurate information to support senior leaders in raising standards of performance in School (including strategic and operational data); - Oversee the procurement of consumables and other resources required to support teaching and learning; - Manage and maintain student data and records; - Oversee production of school reports and transcripts; - Manage the School's Management Information System; - Liaise with the Health and Safety Committee to ensure the site is always a safe environment for all stakeholders (reviewing and updating health and safety policies and ensuring they are observed); - Ensure adequate staff levels to cover for absences and peaks in workload; - Respond to parents' inquiries and complaints; - Assist the Head of Corporate Services in preparing the annual SEC tuition fee application; - Maintain the SEC database through the appropriate portal; - Support the Head of Corporate Services in researching business opportunities and producing effective and appropriate business plans; - Ensure that Head of Corporate Services has accurate and concise data and information; and - Ensure that all deadlines are met. - A minimum of 3 years of secretarial or commercial work experience is essential. - Diploma in Business Studies, Administration or Management is essential. Preferably a Bachelor Degree in Business Studies, Administration or Management; ICDL. - Preferably with strong secretarial skills. - Strong written and oral communication skills. - Strong interpersonal skills. - Ability to plan and organize. - Time management and task prioritization skills. - Ability to work independently and in a team-oriented and collaborative environment. - Knowledge of Microsoft Office suites, including Outlook, Excel, PowerPoint, and Publisher.

#J-18808-Ljbffr

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Office Manager

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Office Manager

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Al Tamimi & Company Get AI-powered advice on this job and more exclusive features. Reporting Line:

Director of Administration & Head of Office Requirements & Personal Attributes: At least 3 years’ management or senior administrator experience in a corporate or other significant legal/professional service provider. Demonstrated experience in planning creative solutions to handle or manage complex administrative issues Demonstrated IT skills, including working with document management systems. Strong interpersonal and communication skills, including impeccable oral and written communication skills. Outstanding skills in organisation, research, analysis, problem solving and time management. Demonstrated ability to work under pressure and meet deadlines Leadership skills and ability to work autonomously and as part of a team. High level observance of confidentiality, judgment and discretion. Arabic desirable, not essential Previous experience in the Doha, Qatar. Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm Primary Job Purpose: Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm’s strategic objectives and vision. The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal & external), staff, suppliers and consultants. The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a “can do” attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment. Duties & Responsibilities: The Office Manager’s core responsibilities include but are not limited to: Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration) Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units) Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units) Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc. Coordinating the office’s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration). Ensure all SLA’s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona). Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration). Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR) Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office. Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing) Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration) Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm’s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT) Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration) Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration & Finance) Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance) Ensures that all matter-related documents are filed on Document Management System. Prompting lawyers to consistently contribute to the Knowledge

Urgently required **Office Manager** **for our Company with work history in Marketing/Advertising firm, experience in Qatar is a must.**

**Responsibilities;**
- **Answers phone calls, schedules meetings and supports visitor.**:

- **Prepares invoices, purchase orders, quotations, basic budgeting.**:

- **Carries out administrative duties such as filling, typing, copying, binding, scanning, etc.**:

- **Makes travel arrangements for senior staff such as booking flights, hotels, etc.**:

- **Supports team by performing tasks related to organization and strong communication.**:

- **Contributes to team effort by accomplishing related results as needed.**

**Qualifications**:

- **Excellent communication skills in English (both speaking & written).**:

- **With high Admin skills.**:

- **Flexible to work longer hours if required.**:

- **MS Office Proficiency (Excel, PowerPoint, Word).**:

- **Work history in Marketing/Advertising firm can be considered.**:

- **Must be locally available in QATAR.**:

- **With valid transferable Qatar ID**

Application Question(s):

- Are you well versed and proficient in Microsoft Office Programs like Excel, PowerPoint and Word? REQUIRED TO ANSWER
- What is your Visa status, Family Visa or Working Visa? REQUIRED TO ANSWER
- What is your Qatar ID Occupation? REQUIRED TO ANSWER
- How soon can you Join? Can you join immediately? REQUIRED TO ANSWER

**Experience**:

- Office Manager: 7 years (preferred)
- work history in Marketing/Advertising firm: 1 year (preferred)

**Language**:

- English fluently (preferred)

License/Certification:

- Transferable Qatar ID (preferred)
- Qatar driving license (preferred)