83 Administrative Staff jobs in Qatar

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Lusail, Qatar. The successful candidate will support our administrative team and ensure the smooth operation of our office.

1. Coordinate and schedule meetings, appointments, and travel arrangements for the administrative team
2. Maintain and update company files, records, and databases
3. Prepare reports, presentations, and correspondence as needed
4. Assist in organizing company events and conferences
5. Answer phone calls and respond to emails promptly
6. Order office supplies and maintain inventory levels
7. Act as a liaison between different departments within the company
8. Handle confidential information with discretion and professionalism

• Fluent in English; knowledge of Filipino is a plus
• Biometric passport for visa processing (Filipino nationality preferred)
• Minimum of 1 year experience in an administrative role; experience in contract jobs is a plus
• Excellent communication and organizational skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently with minimal supervision

Salary: $1100 per month (negotiable based on experience)

If you are proactive with strong administrative skills and looking for an exciting opportunity in Lusail, Qatar, we encourage you to apply! Please note, this is a contract position without accommodation. We offer competitive compensation and opportunities for growth within our company.

Administrative Coordinator

We are seeking a highly organized and efficient Administrative Coordinator to join our team in Lusail, Qatar. As an Administrative Coordinator, you will be responsible for providing administrative support to our office and ensuring smooth operations. This is a full-time job with no English language requirements.

Responsibilities:
- Manage daily office operations and maintain a clean and organized workspace
- Coordinate and schedule meetings, appointments, and travel arrangements
- Prepare and distribute correspondence, memos, reports, and other documents
- Maintain accurate records and files for easy retrieval
- Assist with budgeting, invoicing, and other financial tasks as needed
- Respond to inquiries from clients, employees, and external parties in a professional manner
- Support the recruitment process by posting job ads, reviewing resumes, and scheduling interviews
- Monitor inventory levels of office supplies and place orders when necessary
- Adhere to company policies and procedures at all times

Requirements:
- Proven experience as an administrative coordinator or similar role
- Strong organizational skills with the ability to multitask effectively
- Ability to work independently with minimal supervision
- Excellent communication skills in English (knowledge of Arabic is a plus)
- Proficient in Microsoft Office Suite
- Valid work permit or own visa
- Preference will be given to Indian nationals

This is a great opportunity for women looking for full-time jobs without accommodation. If you have a passion for organization and enjoy working in a fast-paced environment, we would love to hear from you! Please apply with your resume today.

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Administrative coordinator Jobs in Lusail:

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We are hiring an Administrative Coordinator to join our team in Dukhan, Qatar. This is a full-time position suitable for men with or without experience. The ideal candidate will be fluent in English and possess strong organizational and communication skills.

1. Coordinate administrative tasks and support the daily operations of the office
2. Manage schedules and appointments for the team
3. Respond to emails and phone calls in a professional and timely manner
4. Prepare and maintain office documents, reports, and presentations
5. Assist with budget planning and expense tracking
6. Order office supplies as needed
7. Maintain records, databases, and filing systems
8. Ensure compliance with company policies and procedures

• High school diploma or equivalent; Bachelor's degree preferred
• Fluent in English (both written and verbal)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with attention to detail
• Excellent communication and interpersonal abilities
• Ability to prioritize tasks and manage time effectively

• Competitive salary of $1700 per month
• Free visa sponsorship and flight ticket provided by the company
• Opportunities for growth within the company

If you meet these requirements and are interested in joining our team, please submit your application with your resume/CV. We look forward to hearing from you!

Note: This job posting is active and not expired.

We are seeking an organized and motivated Administrative Coordinator to join our team in Lusail, Qatar. The ideal candidate should possess excellent communication and interpersonal skills and must be able to work with minimal supervision.

Responsibilities include but are not limited to:

1. Managing day-to-day operational activities in the office
2. Answering incoming calls and emails, responding to requests, and providing customer service
3. Maintaining accurate records and filing systems
4. Assisting with administrative tasks such as coordinating meetings, preparing reports, etc.
5. Assisting in the preparation of presentations
6. Providing support to staff members when necessary

Requirements:

• Excellent organizational, communication, and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Fluency in English is a must
• Knowledge of MS Office applications such as Word, Excel, PowerPoint is preferred
• Previous experience in an administrative role is a plus

Preference will be given to Pakistani candidates who do not require sponsorship for visa/employment status. Accommodation will be offered for successful candidates.

Note: This job posting appears to be active and not expired.

Administrative Coordinator - Lusail, Qatar

We are seeking an experienced Administrative Coordinator to join our team in Lusail, Qatar. The ideal candidate will have strong organizational skills and the ability to work in a fast-paced environment.

Responsibilities:
- Coordinate and manage administrative tasks for the company
- Maintain accurate records and files
- Prepare reports and presentations as needed
- Communicate with team members and clients in a professional manner
- Manage schedules and appointments for executives
- Assist with travel arrangements and logistics

Requirements:
- Previous experience as an administrative coordinator or similar role preferred
- Excellent communication skills, both written and verbal
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize tasks effectively
- Proficient in Microsoft Office Suite
- Fluent in English, knowledge of other languages is a plus
- African or Egyptian nationality preferred
- Must have own visa for employment in Qatar
- Must be able to provide own accommodation

This is an excellent opportunity for a motivated individual to join a dynamic team. If you meet the requirements listed above, please submit your application today. We look forward to hearing from you!

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MEAT SLAUGHTERHOUSE WORKER PACKERS, SORTERS UKRAINE without work experience

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We are seeking a dedicated and detail-oriented Administrative Coordinator to join our team in Lusail, Qatar. The successful candidate will provide essential administrative support to ensure the smooth operation of our office activities.

1. Organize and schedule meetings, appointments, and travel arrangements for the team
2. Assist in preparing reports, presentations, and other documents
3. Maintain office supplies and equipment to support daily operations
4. Manage incoming and outgoing correspondence, including emails and phone calls
5. Coordinate with other departments to ensure timely project completion
6. Keep accurate records of expenses and invoices
7. Assist with HR duties such as onboarding new employees and maintaining personnel files
8. Handle ad-hoc administrative tasks as assigned by management

• High school diploma or equivalent; a bachelor's degree in a related field is preferred
• Proven experience in an administrative role is advantageous but not mandatory
• Strong communication skills in English
• Excellent time management and prioritization skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to work independently with minimal supervision
• Willing to work full-time without accommodation

This position offers a great opportunity for entry-level candidates eager to develop their administrative skills. We welcome applicants from diverse backgrounds who are organized, detail-oriented, and passionate about administrative work. We look forward to hearing from you!

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Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant (Administrative Support Specialist) to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.
• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.

Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract

Qualifications

• Higher secondary education, with additional training in computer applications.

• Training in records management and automated systems is an advantage.

• Strong written and verbal English communication skills.

Experience

• Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.

• Familiarity with document management systems and quality processes.

• Experience supporting logistics, procurement, and vendor coordination is desirable.

Key Responsibilities

• Support document controllers and administrative staff in managing project documentation activities.

• Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).

• Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).

• Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.

• Maintain hardcopy and electronic filing systems in compliance with quality standards.

• Support project dossier reviews, archiving, and disposal of completed documentation.

• Assist in staff development and training programs.

• Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.

• Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.

• Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.

• Handle urgent requests, including shutdown-related and critical material needs.

• Prepare and maintain regular progress and KPI reports.

Preferred Skills

• Strong organisational and multitasking abilities.

• Good knowledge of logistics, supply chain coordination, and vendor management.

• Ability to build effective communication channels with stakeholders.

Administrative Manager

We are currently hiring an experienced Administrative Manager to join our team in Al-Wakra, Qatar. This is a contract position with a salary of 1800$, ideal for individuals looking for English-speaking jobs in Qatar. As an Administrative Manager, you will be responsible for overseeing the daily operations and administrative tasks of our organization. This role requires strong leadership skills, attention to detail, and the ability to effectively manage a team.

Key Responsibilities:
- Supervise and support administrative staff, including receptionists, office assistants, and secretaries.
- Manage employee schedules and ensure adequate coverage for all administrative tasks.
- Develop and implement office policies and procedures to ensure smooth operations.
- Plan and coordinate meetings, conferences, and other events as needed.
- Maintain accurate records of employee attendance, leave requests, and performance evaluations.
- Handle customer inquiries and complaints in a timely and professional manner.
- Oversee the maintenance of office equipment and supplies inventory.
- Prepare financial reports and assist with budget planning.

Requirements:
- Bachelor's degree in Business Administration or related field.
- Minimum of 5 years experience in an administrative or managerial role.
- Strong leadership skills with the ability to motivate and supervise a team.
- Excellent written and verbal communication skills in English.
- Proficient in Microsoft Office Suite.
- Attention to detail with strong organizational skills.
- Ability to handle multiple tasks simultaneously under tight deadlines.

Preference will be given to Pakistani or African candidates. This is a contract position without accommodation provided. We encourage applications from women who are looking for career opportunities in a fast-paced environment. If you meet the requirements above and are interested in joining our team, please submit your application today.

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