35 Dental Office Managers jobs in Qatar

Responsibilities

Implementation of effective office management plans. Coordinate the deployment of necessary furniture, IT and stationery for each staff. Coordinate with HR to ensure that the office space is available for a new staff upon recruitment. Coordinate with Logistics Section to ensure that the office furniture is in good condition at all times. Communicate effectively for successful job performance. Develop office management layout and plans. Forecast future needs for additional spaces and furniture. Work independently and under minimal supervision to complete work tasks. Plan, organize, direct, control and evaluate work of others. Adapt to changing work demands, priorities and organizational members. Provide guidance and direct input to the development plans and performance management of direct reports to meet the AZF objectives. Qualifications

Bachelor's Degree related. 9 years of related experience, of which a minimum of 3 years should be in a similar position / responsibility, preferably in a similar industry. Purchasing, POs, inventory. Oracle (ERP). Health & Safety & Environment. Fire systems. Familiar with engineering drawings and data. Very strong computer skills and experience with processing documents (filing systems including indexing into database, physical processing and quality control).

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A leading law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC.

Role Overview:
The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment.

Key Responsibilities:

• Manage office operations, facilities, vendors, and administrative staff

• Oversee budgeting, procurement, and cost control

• Coordinate immigration, licensing, and regulatory compliance

• Support onboarding, relocations, and HR processes

• Foster a positive and engaged office culture

• Ensure alignment with firm policies and local regulations

Requirements:

• Minimum 5 years’ experience in office management within a law firm or professional services environment

• Prior experience working in the GCC

• Arabic and English fluency required

• Strong leadership, communication, and organizational skills

• Familiarity with local legal/regulatory procedures is a plus

Salary: Up to QAR 25,000 per month (negotiable based on experience)

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Founder and Managing Partner of Al Hadhri & Partners Law Firm

Role Description

This is a full-time, on-site role for a Business Development Executive located in Doha, Qatar. The Business Development Executive will be responsible for identifying new business opportunities, generating leads, managing social media accounts, and maintaining strong communication with clients. The role also involves developing strategies for business growth and contributing to the overall business development plan of the firm.

Qualifications

• Experience in New Business Development and Lead Generation
• Strong skills in Communication and Account Management
• Proven business acumen and strategic thinking abilities
• Excellent interpersonal and negotiation skills
• Fluency in English and Arabic

Guest Experience Expert (Service Express Team Leader)

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The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Responsibilities

• Coordinate and organize office activities
• Oversee stock of office supplies
• Greet visitors at office
• Coordinate inbound and outbound office mail
• Support HR in scheduling meetings, interviews and transport

Qualifications

• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor

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Reporting Line: Director of Administration & Head of Office

Requirements & Personal Attributes:

• At least 3 years’ management or senior administrator experience in a corporate or other significant legal/professional service provider.
• Demonstrated experience in planning creative solutions to handle or manage complex administrative issues
• Demonstrated IT skills, including working with document management systems.
• Strong interpersonal and communication skills, including impeccable oral and written communication skills.
• Outstanding skills in organisation, research, analysis, problem solving and time management.
• Demonstrated ability to work under pressure and meet deadlines
• Leadership skills and ability to work autonomously and as part of a team.
• High level observance of confidentiality, judgment and discretion.
• Arabic desirable, not essential
• Previous experience in the Doha, Qatar.
• Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm

Primary Job Purpose:

Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm’s strategic objectives and vision.

The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal & external), staff, suppliers and consultants.

The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a “can do” attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment.

Duties & Responsibilities:

The Office Manager’s core responsibilities include but are not limited to:

• Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration)
• Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units)
• Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units)
• Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc.
• Coordinating the office’s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration).
• Ensure all SLA’s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona).
• Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration).
• Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR)
• Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office.
• Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing)
• Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration)
• Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm’s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT)
• Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration)
• Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration & Finance)
• Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance)
• Ensures that all matter-related documents are filed on Document Management System.
• Prompting lawyers to consistently contribute to the Knowledge Bank.
• Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services)
• In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance)
• Ensuring office staff are adhering to firm policies. (Group Compliance)
• Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk & Compliance Officer. (Group Compliance)
• Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance)
• Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance)
• Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance)
• Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance)
• Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance).
• Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management)
• Safeguards the safe box containing any office valuables
• Administers and processes all Petty Cash transactions within the parameters of the firm’s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance)
• Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR & Recruitment).
• Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations & Office Management)
• Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development & Events).
• Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance)
• Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR & Community Engagement).
• Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance).

Relationships:

• Director of Administration
• Head of Office
• Chief Operating Officer
• Business Services Chiefs
• Heads of Departments
• Fee Earners
• Internal Clients
• External Clients
• Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries)

Diversity, Equity & Inclusion:

Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Law Practice

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- Manage the administration of the School: reception, admissions, examinations, marketing and communications, medical facilities;
- Produce clear, concise and accurate information to support senior leaders in raising standards of performance in School (including strategic and operational data);
- Oversee the procurement of consumables and other resources required to support teaching and learning;
- Manage and maintain student data and records;
- Oversee production of school reports and transcripts;
- Manage the School's Management Information System;
- Liaise with the Health and Safety Committee to ensure the site is always a safe environment for all stakeholders (reviewing and updating health and safety policies and ensuring they are observed);
- Ensure adequate staff levels to cover for absences and peaks in workload;
- Respond to parents' inquiries and complaints;
- Assist the Head of Corporate Services in preparing the annual SEC tuition fee application;
- Maintain the SEC database through the appropriate portal;
- Support the Head of Corporate Services in researching business opportunities and producing effective and appropriate business plans;
- Ensure that Head of Corporate Services has accurate and concise data and information; and
- Ensure that all deadlines are met.

- A minimum of 3 years of secretarial or commercial work experience is essential.
- Diploma in Business Studies, Administration or Management is essential. Preferably a Bachelor Degree in Business Studies, Administration or Management; ICDL.
- Preferably with strong secretarial skills.
- Strong written and oral communication skills.
- Strong interpersonal skills.
- Ability to plan and organize.
- Time management and task prioritization skills.
- Ability to work independently and in a team-oriented and collaborative environment.
- Knowledge of Microsoft Office suites, including Outlook, Excel, PowerPoint, and Publisher.

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A leading law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC. Role Overview:

The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment. Key Responsibilities: Manage office operations, facilities, vendors, and administrative staff

Oversee budgeting, procurement, and cost control

Coordinate immigration, licensing, and regulatory compliance

Support onboarding, relocations, and HR processes

Foster a positive and engaged office culture

Ensure alignment with firm policies and local regulations

Requirements: Minimum 5 years’ experience in office management within a law firm or professional services environment

Prior experience working in the GCC

Arabic and English fluency

required

Strong leadership, communication, and organizational skills

Familiarity with local legal/regulatory procedures is a plus

Salary:

Up to QAR 25,000 per month (negotiable based on experience)

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Office Manager

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Al Tamimi & Company Get AI-powered advice on this job and more exclusive features. Reporting Line:

Director of Administration & Head of Office Requirements & Personal Attributes: At least 3 years’ management or senior administrator experience in a corporate or other significant legal/professional service provider. Demonstrated experience in planning creative solutions to handle or manage complex administrative issues Demonstrated IT skills, including working with document management systems. Strong interpersonal and communication skills, including impeccable oral and written communication skills. Outstanding skills in organisation, research, analysis, problem solving and time management. Demonstrated ability to work under pressure and meet deadlines Leadership skills and ability to work autonomously and as part of a team. High level observance of confidentiality, judgment and discretion. Arabic desirable, not essential Previous experience in the Doha, Qatar. Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm Primary Job Purpose: Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm’s strategic objectives and vision. The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal & external), staff, suppliers and consultants. The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a “can do” attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment. Duties & Responsibilities: The Office Manager’s core responsibilities include but are not limited to: Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration) Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units) Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units) Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc. Coordinating the office’s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration). Ensure all SLA’s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona). Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration). Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR) Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office. Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing) Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration) Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm’s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT) Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration) Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration & Finance) Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance) Ensures that all matter-related documents are filed on Document Management System. Prompting lawyers to consistently contribute to the Knowledge Bank. Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services) In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance) Ensuring office staff are adhering to firm policies. (Group Compliance) Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk & Compliance Officer. (Group Compliance) Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance) Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance) Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance) Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance) Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance). Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management) Safeguards the safe box containing any office valuables Administers and processes all Petty Cash transactions within the parameters of the firm’s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance) Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR & Recruitment). Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations & Office Management) Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development & Events). Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance) Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR & Community Engagement). Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance). Relationships: Director of Administration Head of Office Chief Operating Officer Business Services Chiefs Heads of Departments Fee Earners Internal Clients External Clients Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries) Diversity, Equity & Inclusion: Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability. Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

Job function Administrative Industries Law Practice Referrals increase your chances of interviewing at Al Tamimi & Company by 2x Sign in to set job alerts for “Office Manager” roles.

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Founder and Managing Partner of Al Hadhri & Partners Law Firm

Role Description This is a full-time, on-site role for a Business Development Executive located in Doha, Qatar. The Business Development Executive will be responsible for identifying new business opportunities, generating leads, managing social media accounts, and maintaining strong communication with clients. The role also involves developing strategies for business growth and contributing to the overall business development plan of the firm. Qualifications Experience in New Business Development and Lead Generation Strong skills in Communication and Account Management Proven business acumen and strategic thinking abilities Excellent interpersonal and negotiation skills Fluency in English and Arabic Guest Experience Expert (Service Express Team Leader) #J-18808-Ljbffr