40 Office Management jobs in Qatar

Role Objective
Responsibility for managing, monitoring, and delivering ongoing projects within the IT Division and ensuring that these projects are on schedule as per the project plan. Prioritize and reschedule the projects as required given the available resources and criticality of user requirements in coordination with the Central PMO and IT Project Management Office.

Detailed Roles and Responsibilities:

Financial:

• Draft and submit budget proposals and recommend subsequent budget changes where necessary.

Customer:

• Maintain relations with the project sponsor, business owner, and all other related departments and units.

• Effectively and efficiently communicate progress reporting and project evaluation to achieve the Bank's goals/objectives.

• Build and maintain strong and effective relationships with all vendors, suppliers, and subcontractors to ensure facilitation of high-quality service and cost-effectiveness.

Internal:

• Define project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders.

• Develop and review full-scale project plans and associated communications documents.

• Estimate the resources and participants needed to achieve project goals.

• Monitor and schedule projects as per the resource availability and business requirements.

• Prepare the project lifecycle standards and assign to each project the phases required depending on the size of each project.

• Prepare project initiation reports, project closure reports, and all other requisite reports on a timely basis.

• Direct and manage project development from beginning to end, planning, scheduling, and tracking the project timelines, milestones, and deliverables.

• Proactively manage changes in project scope, identify their impact, and devise appropriate contingency plans.

• Minimize risk exposure by managing the scope and mitigating risk across projects.

• Manage vendors by fulfilling all contractual obligations and ensuring that they do the same.

• Coordinate between various departments within IT and within the bank to ensure the progress of ongoing projects.

• Implement engagement review and quality assurance procedures in accordance with the Bank's methodology.

• Ensure high standards of confidentiality to safeguard commercially sensitive information.

• Provide timely and accurate information to external and internal auditors and the Compliance function as and when required.

Personal Development (Learning & Development):

• Lead and develop an effective team through communication, performance management, and development plans.

• Cultivate an environment that supports nationalization and reflects the ARB values.

• Keep abreast of emerging trends in technology and identify beneficial applications of new and emerging technologies.

KEY INTERACTIONS

Internal:

• Senior Manager

• Divisional / Departmental Heads

• Al Rayan Investment

• Internal Audit

• Compliance Function

• All other employees (as and when required)

External:

• Other relevant regulatory bodies

• Government institutions

• External auditors

COMPETENCIES, KNOWLEDGE, AND EXPERIENCE

Educational Qualifications:

• Bachelor's degree in Computer Science, IT, or a related field.

• Working towards a professional qualification such as PMP or Prince 2 is an advantage.

Experience:

• 8+ years of relevant experience, with 3 years in a similar role in a financial services institution.

• Strong English and, ideally, Arabic language skills.

Technical Competencies:

• Advisory and Consultation

• Business Acumen

• Communication and Information Management

• Change Management

• Project Management

Behavioral Competencies:

• Personal Excellence

• Leadership and Motivation

• Building Strong Relationships

• Quality Decision Making

• Powerful Communication

• Flexibility and Adaptability

• Teamwork

Join ECCO Gulf Majorel Qatar as a Facility Management Assistant, where your expertise will ensure the smooth operation of our facilities in Qatar. This full-time, permanent role is perfect for professionals and job starters who are eager to contribute to a leading service industry company. As a Facility Management Assistant, you will be responsible for maintaining a safe, efficient, and welcoming environment for all employees and visitors.

• Assist in the daily operations of facility management, ensuring all systems function optimally.
• Provide furniture and IT equipment for all new joiners to enable them to start working.
• Coordinate with vendors and service providers for maintenance and repair activities.
• Monitor and manage facility budgets, ensuring cost-effective solutions.
• Review and submit Material Requests (>1m QR) to ensure they follow standard procedures.
• Support health and safety compliance, conducting regular inspections and audits.
• Act as the focal point for all outside enquiries to FM (including all Work Requests, Projects and PM work orders) to ensure they are routed appropriately.
• Manage inventory of facility supplies and equipment, ensuring timely replenishment.
• Provide administrative support, including scheduling, documentation, and reporting.
• Summarize the KPIs for FM to allow management to pick up on any deficiencies and recommend corrective actions.
• Administer the Archiving Management System for all FM to ensure records are kept safely and securely for future reference.
• Coordinate with Procurement on MR status and update the departmental focal points.
• Provide a rough order of magnitude (ROM) cost for work orders where required to allow for proper classification of the work order and allocation of resources.
• Set up the FM Project Folders and pass to the appropriate Supervisor for implementation to ensure all work requests are attended to.
• Coordinate the closeout of all work orders to include final costs and billing and routes for AutoCAD drawings updates.
• Assist in planning and executing facility-related projects and improvements.

ECCO Gulf Majorel Qatar seeks a dedicated and proactive individual with a professional background in facility management or a related field. The ideal candidate will possess the following skills and qualifications:

• Bachelor's Degree in Administration, Business or a related field.
• At least 5 years' experience in facility management or a similar role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of computers and applications, especially CAFM, MS Projects, Word Excel & Power Point.
• Proficiency in using facility management software and tools.
• Ability to work independently and as part of a team.
• Problem-solving skills with a focus on customer satisfaction.
• Knowledge of health and safety regulations and compliance.