83 Project Administration jobs in Qatar

Oryx Universal College in partnership with Liverpool John Moores University | Full time Senior Lecturer - MSc Leadership and Project Management

A purpose-driven university education provider licensed by the Ministry of Education and Higher Education of Qatar, Oryx Universal College (OUC), in partnership with Liverpool John Moores University, has demonstrated rapid growth over the past five years, with exponential growth forecast for the next decade. Driven by our mission, we strive to nurture positive minds for a sustainable future.

We are currently recruiting Senior Lecturers to join the School of Leadership and Business. The successful candidate will teach various modules on the MSc Leadership and Project Management programmes. For detailed programme specifications and a list of modules, please visit the link.

If you believe you meet the expectations and requirements of this role, please submit your CV or professional profile for consideration.

About the Role Candidates joining as Senior Lecturers at this stage will be part of a fast-growing and elite academic community at OUC. By demonstrating leadership capabilities, motivation, and productivity, they may be considered for senior roles and responsibilities, such as Dean/Associate Dean of the School, Programme Leader, Module Leader, or Coordinator. There are ample opportunities for professional growth within the institution for the right candidates.

The ideal candidate for this position will be able to:

Deliver a range of modules across the programme.

Develop teaching materials and assessments for the modules they deliver. Senior Lecturers are expected to contribute to teaching materials and assessment development for all modules across programmes to meet learning objectives.

Update and revise existing modules in line with the latest industry developments.

Collaborate with industry advisory boards to enhance programme relevance and quality.

Develop assessments in accordance with LJMU guidelines, adhering to assessment matrices and deadlines for verification and external moderation.

Act as a personal tutor for students across the programme portfolio.

Mentor and coach students, addressing academic concerns, performance, and progression.

Teach and assess students across written and presentation skills, providing individualized feedback.

Participate in extracurricular activities to foster teamwork and student engagement.

Supervise or co-supervise undergraduate and postgraduate research projects.

Comply with LJMU academic regulations and OUC quality assurance processes.

Contribute to the development of existing programmes and the introduction of new ones.

Develop and deliver CPD and short courses to expand the School of Leadership and Business' portfolio.

Engage in approved research within strategic priority areas.

Prepare and deliver lectures, seminars, tutorials, practical sessions, workshops, and field excursions for undergraduate and postgraduate programmes.

Attend departmental, school, and faculty meetings, and participate in committee memberships.

Commit to continuous professional and personal development.

Proactively contribute to the college’s strategic growth plans and corporate initiatives.

Requirements

About You We expect you to demonstrate the following:

A postgraduate degree (preferably a PhD, or a master’s degree with relevant industry experience). Candidates pursuing a PhD in a related field are also encouraged to apply.

Excellent oral and written communication skills in English.

Ambition and motivation to achieve academic research excellence.

Proven ability to inspire and maximise students’ potential through trust, engagement, and leadership.

Expertise in teaching techniques, pastoral care, mentoring, and assessments.

Ability to work independently and collaboratively, fostering a culture of trust and mutual respect.

Strong organisational, time management, and interpersonal skills.

Attention to detail, with the ability to prioritise tasks and meet deadlines.

Self-motivation, enthusiasm, and an innovative mindset.

Experience and/or qualifications in teaching at the tertiary level.

Additional value:

A record of high-quality academic research and refereed publications.

Experience mentoring and guiding junior researchers.

Skills in curriculum and subject material development.

Experience implementing processes and policies in a tertiary education environment.

Annual Salary:

Between GBP 65,000 – GBP 90,000 (including accommodation and transport allowances)

Private Medical Insurance

: Provided for all sponsored employees and their immediate dependants.

Tax-Free Salary

: In Qatar, salaries are not subject to local taxation.

Additional Benefits:

Dependent children’s school fees may be covered for candidates relocating with families.

Rapid growth opportunities are available based on performance, leadership capabilities, and contributions to institutional growth.

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Job description
We are seeking a dependable administrative assistant to manage various administrative and clerical tasks as well since we are creative agnecy you may able to be in the content creation background, participate as well. The role of the Administrative Assistant involves supporting managers and employees, handling daily office tasks, and overseeing the company's administrative responsibilities.Responsibilities:

• Handling incoming calls and directing them accordingly
• Scheduling appointments and organizing meeting agendas
• Recording and distributing meeting minutes
• Composing and sending emails, memos, letters, faxes, and forms
• Assisting in the creation of regular reports
• Establishing and maintaining a filing system
• Updating office policies and procedures
• Ordering office supplies and researching new suppliers
• Keeping a contact list updated
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Serving as the point of contact for internal and external clients
• Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers

Requirements and Skills:

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Basic accounting, invoicing, and emailing to the clients
• Knowledge of office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
• Excellent time management abilities and the ability to prioritize tasks
• Attention to detail and problem-solving aptitude
• Strong written and verbal communication skills
• Well-organized with the ability to handle multiple tasks
• High School diploma; additional administrative assistant or secretary certification is a plus
• Arabic will be added value

Salary range:

• 2,500 to 3,500 QAR.

Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR3,500.00 per month #J-18808-Ljbffr

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Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant (Administrative Support Specialist) to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.
• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.

Executive Administrative Specialist (Administration Generalist 2) - 24697 Recreation Experience Expert (Receptionist) #J-18808-Ljbffr

Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract

Qualifications

• Higher secondary education, with additional training in computer applications.

• Training in records management and automated systems is an advantage.

• Strong written and verbal English communication skills.

Experience

• Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.

• Familiarity with document management systems and quality processes.

• Experience supporting logistics, procurement, and vendor coordination is desirable.

Key Responsibilities

• Support document controllers and administrative staff in managing project documentation activities.

• Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).

• Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).

• Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.

• Maintain hardcopy and electronic filing systems in compliance with quality standards.

• Support project dossier reviews, archiving, and disposal of completed documentation.

• Assist in staff development and training programs.

• Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.

• Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.

• Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.

• Handle urgent requests, including shutdown-related and critical material needs.

• Prepare and maintain regular progress and KPI reports.

Preferred Skills

• Strong organisational and multitasking abilities.

• Good knowledge of logistics, supply chain coordination, and vendor management.

• Ability to build effective communication channels with stakeholders.

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We are seeking a Administrative Assistant with a strong background in client relations, especially within the recruitment or service sector. The ideal candidate will be responsible for delivering exceptional customer service and ensuring a smooth recruitment process from initial inquiry to worker handover.

Duties And Responsibilities

• Answer customer calls and inquiries accurately and professionally.
• Receive customers in person, identify their needs, and provide appropriate service solutions.
• Follow up on customer files from contract signing until worker arrival and handover.
• Conduct regular follow-ups with clients during and after service delivery to ensure satisfaction.
• Coordinate with external recruitment agencies in labor-supplying countries to track order status.
• Enter and update customer data, order files, and contracts in the internal system.
• Resolve problems and complaints to ensure high levels of customer satisfaction.
• Schedule worker handover appointments and coordinate with sponsors.
• Ensure completion of all documents and legal requirements for recruitment.
• Liaise with relevant authorities such as the Ministry of Labor or foreign offices as needed.
• Prepare weekly reports on case progress, complaints, and resolutions.
• Maintain strict confidentiality and professional ethics in all client dealings.
• Promote company services for recruiting domestic and professional workers.
• Prepare offers and pricing and ensure contract signing with clients.
• Participate in marketing events and exhibitions to strengthen market presence.
• Submit periodic reports on sales activities and customer feedback.
• Comply with company policies and customer service standards.
  
  

Qualifications And Requirements

• Arabic speakers only apply for the job
• Minimum 2 years of experience in customer service, preferably in recruitment agencies or service-based companies.
• Strong problem-solving ability and capacity to work under pressure.
• Proficient in computer systems and CRM software.
• Professional appearance with strong interpersonal skills across diverse nationalities.
• NOC is required.

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Job Title: ADMINISTRATIVE ASSISTANT

Company: KILONEWTONS

Location: Doha, Qatar

Experience: 3+ Years

About KILONEWTONS

KILONEWTONS is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!

Key Responsibilities

Manage executive calendars and schedule meetings/appointments

Handle correspondence (emails, calls, mail) with professionalism

Prepare reports, presentations , and maintain filing systems

Coordinate travel arrangements and process expense reports

Office management (supplies, equipment, vendor coordination)

Assist with HR tasks (onboarding, records maintenance)

Support department projects with data entry and research

Must-Have Skills

3+ years in administrative support roles

Advanced Proficiency In

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
  
  

Why Join KILONEWTONS?

Professional work environment with growth opportunities

Competitive Compensation Package

Central Doha location with modern facilities

Supportive team culture

How To Apply

Email your CV + cover letter to:



Subject: “ADMINISTRATIVE ASSISTANT Application – (Your Name)”

Website: #J-18808-Ljbffr

Administrative assistant vacancy in Lusail Qatar

Administrative Assistant - Lusail, Qatar

An established company in Lusail, Qatar is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be fluent in English and have previous experience in a similar role.

Responsibilities:
- Provide administrative support to management and team members
- Manage calendars, schedule appointments and meetings
- Draft and edit correspondence, reports, and presentations
- Handle incoming calls and emails, responding to inquiries or forwarding to the appropriate person
- Maintain office supplies and equipment
- Organize and maintain filing systems
- Coordinate travel arrangements for staff members
- Assist with special projects as needed

Requirements:
- Bachelor's degree in business administration or relevant field preferred
- Minimum of 2 years experience as an administrative assistant or similar role
- Fluent in English (oral and written)
- Proficient in Microsoft Office Suite
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Ability to work independently with minimal supervision

Salary:
1400$ per month

If you are a proactive individual with exceptional organizational skills looking for a challenging opportunity, we would love to hear from you. This position is open to Indian nationals who are fluent in English. Only shortlisted candidates will be contacted.

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Administrative assistant vacancy in Dukhan Qatar

Administrative Assistant

We are hiring an experienced Administrative Assistant to join our team in Dukhan. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail. Responsibilities include managing schedules, coordinating meetings and appointments, and maintaining records and databases. The candidate should also be proficient in Microsoft Office and have a working knowledge of basic accounting principles. A minimum of 2 years of experience in a similar role is required. This is a full-time position with competitive salary and benefits package. Applicants must be fluent in English and have legal authorization to work in Qatar.

Profession: Administrative assistant
Salary: $1500
City: Dukhan
Country: Qatar

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Administrative assistant vacancy in Lusail Qatar

Administrative Assistant - Lusail, Qatar


We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Lusail, Qatar. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support to our team.

Responsibilities:
- Manage and maintain office supplies and equipment
- Handle incoming and outgoing correspondence
- Schedule appointments and meetings for team members
- Prepare documents, reports, and presentations as needed
- Maintain accurate records and files
- Coordinate travel arrangements for team members
- Assist with financial tasks such as invoicing and expense tracking

Requirements:
- High school diploma or equivalent; Associate's degree preferred
- Proven experience as an administrative assistant or in a similar role
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Proficient in Microsoft Office Suite
- Familiarity with basic accounting principles is a plus
- Fluency in English is required; proficiency in Arabic is a plus

We welcome individuals from all nationalities to apply, however preference will be given to Pakistani or African candidates. This is an excellent opportunity for English-speaking individuals looking for job opportunities in Qatar. If you are highly motivated, detail-oriented, and have a passion for administrative work, we encourage you to apply for this position.

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