12 Recruitment Agencies jobs in Qatar

Job Title: Talent Acquisition Coordinator

Location : Doha, Qatar

JOB SUMMARY AND PURPOSE

To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycle.

KEY ACCOUNTABILITIES:

Onboarding Support:

1. Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters, contracts, and compliance forms.
2. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules.
3. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience.
4. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely manner.

Recruitment Documentation Management:

1. Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements.
2. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats.

Agency Agreement & Vendor Management:

1. Coordinate with recruitment agencies to ensure agency agreements are in place and up to date.
2. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards.
3. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring teams.

Invoicing and Budget Tracking:

1. Assist in processing invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services.
2. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements.
3. Track and report on recruitment expenditures to assist with budget management and financial reporting.
4. Collaborate with the finance team to ensure timely invoice payment and resolve discrepancies.

Reporting & Analytics:

1. Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators (KPIs).
2. Monitor the progress of recruitment campaigns, providing regular updates to the recruitment team.
3. Analyze data to identify trends and areas for improvement in the recruitment and onboarding process.
4. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and HR teams.

Compliance and Documentation Auditing:

1. Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations.
2. Conduct periodic audits of recruitment files and documentation to ensure compliance and accuracy.
3. Maintain up-to-date records of background checks, reference checks, and other pre-employment screenings.

Candidate Engagement and Communication:

1. Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company.
2. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required documentation.

Managing Subcontractors:

1. Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company standards.
2. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations.
3. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner.
4. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s start date.

Additional Administrative Support:

1. Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials.
2. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives.
3. Assist with special projects and ad-hoc tasks as required by the recruitment team.

QUALIFICATIONS, EXPERIENCE AND SKILLS:

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience:

• A minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation.

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We are seeking a dynamic and experienced Talent Acquisition Specialist to join our regional HR team, responsible for sourcing, attracting, and hiring top talent across UAE, Qatar, and Oman . The ideal candidate will have a strong understanding of regional labor laws, market trends, and sourcing strategies tailored to each country. This role requires a proactive, hands-on recruiter with excellent communication and stakeholder management skills.

• Manage end-to-end recruitment for roles across UAE, Qatar, and Oman , ensuring alignment with local laws and company policies.
• Collaborate with hiring managers to understand workforce needs and create accurate job descriptions.
• Develop and execute strategic sourcing plans to attract qualified candidates using job boards, social media, recruitment agencies, and networking.
• Conduct initial screening, assessments, and interviews to shortlist top candidates.
• Coordinate interview scheduling, feedback collection, and offer management.
• Maintain accurate and up-to-date records in the ATS (Applicant Tracking System).
• Monitor and analyze recruitment metrics to enhance efficiency and time-to-hire.
• Build and maintain strong talent pipelines for critical and hard-to-fill roles.
• Represent the company at job fairs, recruitment events, and university engagements.
• Ensure a positive candidate experience throughout the hiring process.
• Stay updated on employment regulations, market trends, and salary benchmarks across the three countries.

Skills

Bachelor’s degree in Human Resources, Business Administration, or a related field.

4+ years of experience in recruitment or talent acquisition, preferably with GCC exposure.

Proven experience in hiring for UAE, Qatar, and Oman markets.

Strong knowledge of recruitment tools, platforms, and sourcing strategies.

Familiarity with labor laws and visa processes in the respective countries.

Excellent communication and interpersonal skills.

Ability to manage multiple priorities and work in a fast-paced environment.

Proficiency in English (Arabic is a plus).

Willingness to travel within the GCC region as required.

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Job Title: Talent Acquisition Coordinator Location : Doha, Qatar JOB SUMMARY AND PURPOSE To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycle. KEY ACCOUNTABILITIES: Onboarding Support: Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters, contracts, and compliance forms. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely manner. Recruitment Documentation Management: Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats. Agency Agreement & Vendor Management: Coordinate with recruitment agencies to ensure agency agreements are in place and up to date. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring teams. Invoicing and Budget Tracking: Assist in processing invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements. Track and report on recruitment expenditures to assist with budget management and financial reporting. Collaborate with the finance team to ensure timely invoice payment and resolve discrepancies. Reporting & Analytics: Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators (KPIs). Monitor the progress of recruitment campaigns, providing regular updates to the recruitment team. Analyze data to identify trends and areas for improvement in the recruitment and onboarding process. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and HR teams. Compliance and Documentation Auditing: Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations. Conduct periodic audits of recruitment files and documentation to ensure compliance and accuracy. Maintain up-to-date records of background checks, reference checks, and other pre-employment screenings. Candidate Engagement and Communication: Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required documentation. Managing Subcontractors: Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company standards. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s start date. Additional Administrative Support: Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives. Assist with special projects and ad-hoc tasks as required by the recruitment team. QUALIFICATIONS, EXPERIENCE AND SKILLS: Qualifications: Bachelor's degree in Human Resources, Business Administration, or a related field. Experience: A minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation.

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Management Solutions International (MSI) is HIRING! We are looking to hire a Talent Acquisition Officer for our client in Qatar(6 month Extendable) Key Responsibilities : Perform initial screening and assessment of candidate applications. Coordinate and schedule interviews, ensuring proper communication with interview panels and candidates. Arrange second-round interviews with end-user departments as needed. Maintain records of accepted and rejected candidates and track offer statuses. Prepare and post job advertisements on relevant platforms. Issue official offer letters for selected candidates and manage the offer rollout process. Assist candidates with onboarding documentation and liaise with Governmental Relations for employment visa processing and travel arrangements. Ensure background verification is completed within the defined time frame as per company policies. Update applicant and new joiner records in the ERP system and transfer files to the Total Rewards & HR Center for further processing. Coordinate workstation setup and system access for new employees. Facilitate introductions to key team members and departments to ensure a smooth onboarding experience. Handle sensitive and confidential data with the highest level of security and compliance. Perform additional duties as assigned by the line manager to meet operational requirements.

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We are seeking a dynamic and experienced Talent Acquisition Specialist to join our regional HR team, responsible for sourcing, attracting, and hiring top talent across UAE, Qatar, and Oman . The ideal candidate will have a strong understanding of regional labor laws, market trends, and sourcing strategies tailored to each country. This role requires a proactive, hands-on recruiter with excellent communication and stakeholder management skills. Manage end-to-end recruitment for roles across UAE, Qatar, and Oman , ensuring alignment with local laws and company policies. Collaborate with hiring managers to understand workforce needs and create accurate job descriptions. Develop and execute strategic sourcing plans to attract qualified candidates using job boards, social media, recruitment agencies, and networking. Conduct initial screening, assessments, and interviews to shortlist top candidates. Coordinate interview scheduling, feedback collection, and offer management. Maintain accurate and up-to-date records in the ATS (Applicant Tracking System). Monitor and analyze recruitment metrics to enhance efficiency and time-to-hire. Build and maintain strong talent pipelines for critical and hard-to-fill roles. Represent the company at job fairs, recruitment events, and university engagements. Ensure a positive candidate experience throughout the hiring process. Stay updated on employment regulations, market trends, and salary benchmarks across the three countries. Skills Bachelor’s degree in Human Resources, Business Administration, or a related field. 4+ years of experience in recruitment or talent acquisition, preferably with GCC exposure. Proven experience in hiring for UAE, Qatar, and Oman markets. Strong knowledge of recruitment tools, platforms, and sourcing strategies. Familiarity with labor laws and visa processes in the respective countries. Excellent communication and interpersonal skills. Ability to manage multiple priorities and work in a fast-paced environment. Proficiency in English (Arabic is a plus). Willingness to travel within the GCC region as required.

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• Help design, build and continuously improve the client's online platform.
• Research, suggest and implement new technology solutions following best practices / standards.
• Take responsibility for the resiliency and availability of different products.
• Be a productive member of the team.

Requirements

• Understand and manage configurations and integrations for SAP Fieldglass modules, including Worker Profile Management, Service Procurement, and Contingent Workforce Management.
• Assist in using APIs and middleware to facilitate seamless data exchange and automate processes between Fieldglass and other systems.
• Address integration challenges and work to enhance system performance, ensuring efficient operations.
• Identify and assess complex problems or business scenarios and provide viable, practical solutions to Qatar LNG.
• Define, document, and execute small-scale projects or sub-projects, ensuring active participation in all phases from planning to post-implementation support.
• Identify, assess, and manage potential risks and issues that could impact the project’s success.
• Participate in meetings with stakeholders, present issues, and propose solutions.
• Ensure all work adheres to information security policies, procedures, and standards, ensuring proper documentation throughout the process.
• Support the integration of Fieldglass with SuccessFactors, SAP S / 4HANA, and SAP ECC, ensuring smooth functionality and data exchange.
• Bachelor's Degree in Computer Science, Computer Engineering, or a related field.
• Certification in SAP Fieldglass modules is preferred.
• 4-8 years of progressive experience with SAP Fieldglass, including expertise in Contingent Workforce Management, Worker Profile, and Services Procurement modules.
• Hands-on experience in at least 2-3 full-cycle end-to-end Fieldglass implementations, including planning, configuration, go-live, and post-go-live support.
• Proven experience in coordinating with stakeholders, gathering business requirements, and translating them into system setups.
• Experience in managing integrations between Fieldglass and other enterprise applications such as SAP SuccessFactors, SAP ECC, and SAP S / 4HANA.
• Lead efforts in process optimization by analyzing current workflows, identifying opportunities for improvement, and implementing scalable solutions using Fieldglass functionality.
• Practical experience in managing vendor processes, including collaborating with external vendors/suppliers, performance monitoring, and ensuring proper system controls.
• Strong understanding of data security practices related to contingent workforce management and the ability to recommend solutions for data sensitivity and compliance.
• Experience in overseeing system upgrades, new feature rollouts, and ensuring that system improvements meet evolving business needs.

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A prestigious client of ours is looking for a Head of Internal Audit for their team who will be monitoring the governance process, internal control, and risk management for the company’s oil and gas operations. You will serve as the primary point of contact for dealing with joint venture and state audit bureau auditors and develop and implement the overall audit strategy in consultation with the Board Audit and Risk Committee and executive management.

Key Responsibilities :

Direct the development of the Internal Audit strategy and annual audit plan, ensuring alignment with the company’s objectives and risk profile

Ensure the Internal Audit department’s compliance with international auditing standards and internal policies and procedures

Manage a team of internal auditors, driving team effectiveness, skills development, and national talent development

Oversee the preparation and presentation of the Internal Audit budget, risk assessments, and audit plans to the Board Audit and Risk Committee

Direct the execution of the annual audit plan, including approving audit programs, working papers, and audit reports

Manage the company’s relationship with joint venture and state audit bureau auditors, providing liaison and support

Oversee the audit follow-up and action plan tracking process to ensure timely closure of audit findings

Lead special reviews and investigations as requested by the Board Audit and Risk Committee or executive management

Qualifications and Experience :

Bachelor’s degree in Finance, Accounting, Internal Audit, or Engineering

Professional certifications such as CIA, CPA, CA, RA, or PMP

Preferred : Master’s degree or MBA, additional certifications like CISA, CCSA, CRIS, or CRMA

Minimum 15 years of relevant work experience, with at least 10 years in audit and 5 years in a managerial role, preferably in the oil and gas industry

Strong leadership, strategic thinking, and problem-solving skills

Detailed knowledge of international auditing standards and company policies and procedures

If you have the required qualifications, expertise in the oil and gas industry, and a passion for driving effective internal controls and risk management, we encourage you to apply for this exciting opportunity.

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Help design, build and continuously improve the client's online platform. Research, suggest and implement new technology solutions following best practices / standards. Take responsibility for the resiliency and availability of different products. Be a productive member of the team. Requirements Understand and manage configurations and integrations for SAP Fieldglass modules, including Worker Profile Management, Service Procurement, and Contingent Workforce Management. Assist in using APIs and middleware to facilitate seamless data exchange and automate processes between Fieldglass and other systems. Address integration challenges and work to enhance system performance, ensuring efficient operations. Identify and assess complex problems or business scenarios and provide viable, practical solutions to Qatar LNG. Define, document, and execute small-scale projects or sub-projects, ensuring active participation in all phases from planning to post-implementation support. Identify, assess, and manage potential risks and issues that could impact the project’s success. Participate in meetings with stakeholders, present issues, and propose solutions. Ensure all work adheres to information security policies, procedures, and standards, ensuring proper documentation throughout the process. Support the integration of Fieldglass with SuccessFactors, SAP S / 4HANA, and SAP ECC, ensuring smooth functionality and data exchange. Bachelor's Degree in Computer Science, Computer Engineering, or a related field. Certification in SAP Fieldglass modules is preferred. 4-8 years of progressive experience with SAP Fieldglass, including expertise in Contingent Workforce Management, Worker Profile, and Services Procurement modules. Hands-on experience in at least 2-3 full-cycle end-to-end Fieldglass implementations, including planning, configuration, go-live, and post-go-live support. Proven experience in coordinating with stakeholders, gathering business requirements, and translating them into system setups. Experience in managing integrations between Fieldglass and other enterprise applications such as SAP SuccessFactors, SAP ECC, and SAP S / 4HANA. Lead efforts in process optimization by analyzing current workflows, identifying opportunities for improvement, and implementing scalable solutions using Fieldglass functionality. Practical experience in managing vendor processes, including collaborating with external vendors/suppliers, performance monitoring, and ensuring proper system controls. Strong understanding of data security practices related to contingent workforce management and the ability to recommend solutions for data sensitivity and compliance. Experience in overseeing system upgrades, new feature rollouts, and ensuring that system improvements meet evolving business needs.

#J-18808-Ljbffr

A prestigious client of ours is looking for a Head of Internal Audit for their team who will be monitoring the governance process, internal control, and risk management for the company’s oil and gas operations. You will serve as the primary point of contact for dealing with joint venture and state audit bureau auditors and develop and implement the overall audit strategy in consultation with the Board Audit and Risk Committee and executive management. Key Responsibilities : Direct the development of the Internal Audit strategy and annual audit plan, ensuring alignment with the company’s objectives and risk profile Ensure the Internal Audit department’s compliance with international auditing standards and internal policies and procedures Manage a team of internal auditors, driving team effectiveness, skills development, and national talent development Oversee the preparation and presentation of the Internal Audit budget, risk assessments, and audit plans to the Board Audit and Risk Committee Direct the execution of the annual audit plan, including approving audit programs, working papers, and audit reports Manage the company’s relationship with joint venture and state audit bureau auditors, providing liaison and support Oversee the audit follow-up and action plan tracking process to ensure timely closure of audit findings Lead special reviews and investigations as requested by the Board Audit and Risk Committee or executive management Qualifications and Experience : Bachelor’s degree in Finance, Accounting, Internal Audit, or Engineering Professional certifications such as CIA, CPA, CA, RA, or PMP Preferred :

Master’s degree or MBA, additional certifications like CISA, CCSA, CRIS, or CRMA Minimum 15 years of relevant work experience, with at least 10 years in audit and 5 years in a managerial role, preferably in the oil and gas industry Strong leadership, strategic thinking, and problem-solving skills Detailed knowledge of international auditing standards and company policies and procedures If you have the required qualifications, expertise in the oil and gas industry, and a passion for driving effective internal controls and risk management, we encourage you to apply for this exciting opportunity.

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