84 Administrative Assistants jobs in Doha
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
We are seeking a dependable administrative assistant to manage various administrative and clerical tasks as well since we are creative agnecy you may able to be in the content creation background, participate as well. The role of the Administrative Assistant involves supporting managers and employees, handling daily office tasks, and overseeing the company's administrative responsibilities.Responsibilities:
- Handling incoming calls and directing them accordingly
- Scheduling appointments and organizing meeting agendas
- Recording and distributing meeting minutes
- Composing and sending emails, memos, letters, faxes, and forms
- Assisting in the creation of regular reports
- Establishing and maintaining a filing system
- Updating office policies and procedures
- Ordering office supplies and researching new suppliers
- Keeping a contact list updated
- Booking travel arrangements
- Submitting and reconciling expense reports
- Providing general support to visitors
- Serving as the point of contact for internal and external clients
- Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers
- Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
- Basic accounting, invoicing, and emailing to the clients
- Knowledge of office management systems and procedures
- Familiarity with office equipment such as printers and fax machines
- Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
- Excellent time management abilities and the ability to prioritize tasks
- Attention to detail and problem-solving aptitude
- Strong written and verbal communication skills
- Well-organized with the ability to handle multiple tasks
- High School diploma; additional administrative assistant or secretary certification is a plus
- Arabic will be added value
- 2,500 to 3,500 QAR.
Administrative assistant
Posted 14 days ago
Job Viewed
Job Description
Overview
Administrative Assistant (FULL-TIME) | Doha, Qatar
The Administrative Assistant is responsible for providing administrative support to the management team and other staff members. This may include performing a wide range of clerical, secretarial, and administrative tasks, coordinating office activities, managing communication, and ensuring the smooth operation of the office.
Responsibilities- Manage and maintain executives' schedules, appointments, and calendars.
- Coordinate and schedule meetings, conferences, and appointments.
- Prepare and edit correspondence, memos, reports, and other documents.
- Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.
Administrative Assistant
Posted 19 days ago
Job Viewed
Job Description
Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract
Qualifications
Higher secondary education, with additional training in computer applications.
Training in records management and automated systems is an advantage.
Strong written and verbal English communication skills.
Experience
Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.
Familiarity with document management systems and quality processes.
Experience supporting logistics, procurement, and vendor coordination is desirable.
Key Responsibilities
Support document controllers and administrative staff in managing project documentation activities.
Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).
Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).
Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.
Maintain hardcopy and electronic filing systems in compliance with quality standards.
Support project dossier reviews, archiving, and disposal of completed documentation.
Assist in staff development and training programs.
Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.
Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.
Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.
Handle urgent requests, including shutdown-related and critical material needs.
Prepare and maintain regular progress and KPI reports.
Preferred Skills
Strong organisational and multitasking abilities.
Good knowledge of logistics, supply chain coordination, and vendor management.
Ability to build effective communication channels with stakeholders.
ADMINISTRATIVE ASSISTANT
Posted 24 days ago
Job Viewed
Job Description
Company: KILONEWTONS
Location: Doha, Qatar
Experience: 3+ Years
About KILONEWTONS
KILONEWTONS is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!
Key Responsibilities
Manage executive calendars and schedule meetings/appointments
Handle correspondence (emails, calls, mail) with professionalism
Prepare reports, presentations , and maintain filing systems
Coordinate travel arrangements and process expense reports
Office management (supplies, equipment, vendor coordination)
Assist with HR tasks (onboarding, records maintenance)
Support department projects with data entry and research
Must-Have Skills
3+ years in administrative support roles
Advanced Proficiency In
- MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
Professional work environment with growth opportunities
Competitive Compensation Package
Central Doha location with modern facilities
Supportive team culture
How To Apply
Email your CV + cover letter to:
Subject: “ADMINISTRATIVE ASSISTANT Application – (Your Name)”
Website: #J-18808-Ljbffr
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Handling incoming calls and directing them accordingly Scheduling appointments and organizing meeting agendas Recording and distributing meeting minutes Composing and sending emails, memos, letters, faxes, and forms Assisting in the creation of regular reports Establishing and maintaining a filing system Updating office policies and procedures Ordering office supplies and researching new suppliers Keeping a contact list updated Booking travel arrangements Submitting and reconciling expense reports Providing general support to visitors Serving as the point of contact for internal and external clients Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers Requirements and Skills:
Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant Basic accounting, invoicing, and emailing to the clients Knowledge of office management systems and procedures Familiarity with office equipment such as printers and fax machines Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint Excellent time management abilities and the ability to prioritize tasks Attention to detail and problem-solving aptitude Strong written and verbal communication skills Well-organized with the ability to handle multiple tasks High School diploma; additional administrative assistant or secretary certification is a plus Arabic will be added value Salary range:
2,500 to 3,500 QAR. Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR3,500.00 per month #J-18808-Ljbffr
Administrative Assistant
Posted 11 days ago
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Job Description
#J-18808-Ljbffr
Administrative assistant
Posted 14 days ago
Job Viewed
Job Description
Administrative Assistant (FULL-TIME) | Doha, Qatar The Administrative Assistant is responsible for providing administrative support to the management team and other staff members. This may include performing a wide range of clerical, secretarial, and administrative tasks, coordinating office activities, managing communication, and ensuring the smooth operation of the office. Responsibilities
Manage and maintain executives' schedules, appointments, and calendars. Coordinate and schedule meetings, conferences, and appointments. Prepare and edit correspondence, memos, reports, and other documents. Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.
#J-18808-Ljbffr
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Administrative Assistant
Posted 19 days ago
Job Viewed
Job Description
Location: Doha, Qatar
Type: Contract Qualifications Higher secondary education, with additional training in computer applications.
Training in records management and automated systems is an advantage.
Strong written and verbal English communication skills.
Experience Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.
Familiarity with document management systems and quality processes.
Experience supporting logistics, procurement, and vendor coordination is desirable.
Key Responsibilities Support document controllers and administrative staff in managing project documentation activities.
Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).
Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).
Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.
Maintain hardcopy and electronic filing systems in compliance with quality standards.
Support project dossier reviews, archiving, and disposal of completed documentation.
Assist in staff development and training programs.
Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.
Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.
Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.
Handle urgent requests, including shutdown-related and critical material needs.
Prepare and maintain regular progress and KPI reports.
Preferred Skills Strong organisational and multitasking abilities.
Good knowledge of logistics, supply chain coordination, and vendor management.
Ability to build effective communication channels with stakeholders.
#J-18808-Ljbffr
ADMINISTRATIVE ASSISTANT
Posted 24 days ago
Job Viewed
Job Description
Company:
KILONEWTONS
Location:
Doha, Qatar
Experience:
3+ Years
About KILONEWTONS
KILONEWTONS
is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!
Key Responsibilities
Manage executive calendars
and schedule meetings/appointments
Handle correspondence
(emails, calls, mail) with professionalism
Prepare reports, presentations , and maintain filing systems
Coordinate travel arrangements
and process expense reports
Office management
(supplies, equipment, vendor coordination)
Assist with HR tasks
(onboarding, records maintenance)
Support department projects
with data entry and research
Must-Have Skills
3+ years
in
administrative support roles
Advanced Proficiency In
MS Office Suite (Word, Excel, PowerPoint, Outlook) Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
Why Join KILONEWTONS?
Professional work environment
with growth opportunities
Competitive Compensation Package
Central Doha location
with modern facilities
Supportive team culture
How To Apply
Email your
CV + cover letter
to:
Subject:
“ADMINISTRATIVE ASSISTANT Application – (Your Name)”
Website:
#J-18808-Ljbffr
Administrative Assistant
Posted today
Job Viewed
Job Description
**BILINGUAL CANDIDATES ONLY M/F**
Manage and maintain busy outlook calendars highlighting potential conflicts, inputting travel data, conference
calls, meetings etc.
- Prepare weekly timesheet and expense reports with accuracy
- Provide production support including slide generation, graphics/ PowerPoint presentation, proofreading, editing
and copying introduction of the products and services to our users.
- Coordinate committee meetings, arrange conference bridges, reserve conference rooms, organize catering
- Schedule client and internal meetings and events; prepare logistics/equipment arrangements
- Maintain and develop working relationships with various support staff members to maintain information flow and
scheduling process
- Organise and maintain filing system
- Provide back-up production and administrative support to co-workers
- Provide general administrative/office support: typing, telephone, mail, copying, filing, as well as office
- related
projects/tasks.
- Helping team to prepare procedures and guideline for IT Dept
- Track the IT HELP DESK Requests, assign proper technicians and follow-up with all users
- Asset and stationary management
- Maintains IT supplies by checking stock to determine stock level, anticipating needed supplies, placing and
expediting orders for supplies. Communicate with Vendors, prepare purchase order, compare quotations and
place order.
- Help in preparing IT Playbook
- Contributes to team effort by accomplishing related results as needed.
**Education and Certifications**
- Bachelor’s Degree
- 3 years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook,
Microsoft PowerPoint and Adobe Acrobat
**Experience**
Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem-Solving
- Verbal Communication
**Salary**: Up to QAR5,000.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Language**:
- ARABIC (required)