36 Administrative Clerk jobs in Qatar
Admin Assistant
Helitrope Ventures
Posted 5 days ago
Job Viewed
Job Description
The Role
Job Title: Administrative Assistant • Location: Qatar (Applicants from the Philippines preferred) • Experience: 2-5 years • Industry Preference: Trading, Construction, or Manufacturing About the Role: We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Qatar. The ideal candidate will have 2-5 years of experience in administrative roles, preferably within the Trading, Construction, or Manufacturing industries. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: • Manage day-to-day administrative tasks, including document handling, scheduling, and correspondence • Assist in preparing reports, presentations, and internal communication materials • Coordinate with different departments to ensure smooth office operations • Maintain records, databases, and filing systems efficiently • Handle office supplies, procurement, and vendor coordination • Support HR and accounting functions when required • Ensure compliance with company policies and procedures Why Join Us? • Opportunity to work in a dynamic and growing organization • Competitive salary and benefits package • Supportive and collaborative work environment • Interested candidates from the Philippines who are open to relocating to Qatar are encouraged to apply!
Requirements
• Bachelor’s degree or relevant diploma in Business Administration or a related field • 2-5 years of administrative experience, preferably in a Trading, Construction, or Manufacturing company • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) • Strong communication skills in English (verbal & written); knowledge of additional languages is a plus • Ability to handle multiple tasks and prioritize work effectively • Professional, organized, and detail-oriented mindset
About the company
Helitrope Ventures is a family office with business in multiple sectors which includes construction, trading, retail, fashion, IT among others. Based on the in-depth understanding of economies and enterprises we have consolidated a diversified portfolio. Our Company is commitment to excellence across all of our business lines. We are continuously looking to hire creative, driven, innovative and talented professionals to play the required role in this organization, providing a career platform for employees in various industries.
Job Title: Administrative Assistant • Location: Qatar (Applicants from the Philippines preferred) • Experience: 2-5 years • Industry Preference: Trading, Construction, or Manufacturing About the Role: We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Qatar. The ideal candidate will have 2-5 years of experience in administrative roles, preferably within the Trading, Construction, or Manufacturing industries. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: • Manage day-to-day administrative tasks, including document handling, scheduling, and correspondence • Assist in preparing reports, presentations, and internal communication materials • Coordinate with different departments to ensure smooth office operations • Maintain records, databases, and filing systems efficiently • Handle office supplies, procurement, and vendor coordination • Support HR and accounting functions when required • Ensure compliance with company policies and procedures Why Join Us? • Opportunity to work in a dynamic and growing organization • Competitive salary and benefits package • Supportive and collaborative work environment • Interested candidates from the Philippines who are open to relocating to Qatar are encouraged to apply!
Requirements
• Bachelor’s degree or relevant diploma in Business Administration or a related field • 2-5 years of administrative experience, preferably in a Trading, Construction, or Manufacturing company • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) • Strong communication skills in English (verbal & written); knowledge of additional languages is a plus • Ability to handle multiple tasks and prioritize work effectively • Professional, organized, and detail-oriented mindset
About the company
Helitrope Ventures is a family office with business in multiple sectors which includes construction, trading, retail, fashion, IT among others. Based on the in-depth understanding of economies and enterprises we have consolidated a diversified portfolio. Our Company is commitment to excellence across all of our business lines. We are continuously looking to hire creative, driven, innovative and talented professionals to play the required role in this organization, providing a career platform for employees in various industries.
This advertiser has chosen not to accept applicants from your region.
0
Receptionist/Admin Assistant
Doha, Doha
Alfardan Group
Posted 22 days ago
Job Viewed
Job Description
The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records.
Responsibilities:
- Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.
- Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking.
- Coordinate workspace office activities to ensure efficiency and strict adherence to company policies.
- Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records.
- Supervise administrative staff, optimizing their performance through effective task delegation.
- Prepare accurate and timely financial reports highlighting key performance indicators.
- Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices.
- Maintain parallel records of income and expenditure in the financial database.
- Handle phone calls and correspondence, including emails, letters, and packages.
- Create and update records and databases with personnel, financial, and other relevant data.
- Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
- Ensure the branch is well-equipped to support day-to-day activities.
- Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
- Assist team members as needed to support the overall success of the branch.
- Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks.
- Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements.
- Assist in procurement-related tasks, including vendor management and contract administration.
This advertiser has chosen not to accept applicants from your region.
1
Receptionist/Admin Assistant
Doha, Doha
Arabnews
Posted 22 days ago
Job Viewed
Job Description
The Receptionist/Admin will play a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches and workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal, and procurement procedures, and maintaining accurate records.
Responsibilities:
- Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.
- Create and update spreadsheets of daily transactions for accurate financial, legal, and procurement tracking.
- Coordinate workspace office activities to ensure efficiency and adherence to company policies.
- Collaborate with the Admin Supervisor to support financial, legal, and procurement procedures, and maintain accurate records.
- Supervise administrative staff, optimizing their performance through effective task delegation.
- Prepare accurate and timely financial reports highlighting key performance indicators.
- Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices.
- Maintain parallel records of income and expenditure in the financial database.
- Handle phone calls and correspondence, including emails, letters, and packages.
- Create and update records and databases with personnel, financial, and other relevant data.
- Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
- Ensure the branch is well-equipped to support day-to-day activities.
- Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
- Assist team members as needed to support the overall success of the branch.
- Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks.
- Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements.
- Assist in procurement-related tasks, including vendor management and contract administration.
This advertiser has chosen not to accept applicants from your region.
2
Receptionist/Admin Assistant
Doha, Doha
Alfardan Group
Posted 3 days ago
Job Viewed
Job Description
The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records.
Responsibilities:
- Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.
- Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking.
- Coordinate workspace office activities to ensure efficiency and strict adherence to company policies.
- Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records.
- Supervise administrative staff, optimizing their performance through effective task delegation.
- Prepare accurate and timely financial reports highlighting key performance indicators.
- Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices.
- Maintain parallel records of income and expenditure in the financial database.
- Handle phone calls and correspondence, including emails, letters, and packages.
- Create and update records and databases with personnel, financial, and other relevant data.
- Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
- Ensure the branch is well-equipped to support day-to-day activities.
- Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
- Assist team members as needed to support the overall success of the branch.
- Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks.
- Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements.
- Assist in procurement-related tasks, including vendor management and contract administration.
This advertiser has chosen not to accept applicants from your region.
3
Receptionist/Admin Assistant
Doha, Doha
Arabnews
Posted 3 days ago
Job Viewed
Job Description
The Receptionist/Admin will play a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches and workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal, and procurement procedures, and maintaining accurate records.
Responsibilities:
- Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.
- Create and update spreadsheets of daily transactions for accurate financial, legal, and procurement tracking.
- Coordinate workspace office activities to ensure efficiency and adherence to company policies.
- Collaborate with the Admin Supervisor to support financial, legal, and procurement procedures, and maintain accurate records.
- Supervise administrative staff, optimizing their performance through effective task delegation.
- Prepare accurate and timely financial reports highlighting key performance indicators.
- Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices.
- Maintain parallel records of income and expenditure in the financial database.
- Handle phone calls and correspondence, including emails, letters, and packages.
- Create and update records and databases with personnel, financial, and other relevant data.
- Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
- Ensure the branch is well-equipped to support day-to-day activities.
- Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
- Assist team members as needed to support the overall success of the branch.
- Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks.
- Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements.
- Assist in procurement-related tasks, including vendor management and contract administration.
This advertiser has chosen not to accept applicants from your region.
4
Receptionist/Admin Assistant
Doha, Doha
Alfardan Group
Posted 3 days ago
Job Viewed
Job Description
The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records. Responsibilities: Illustrate Workinton's/Nestwork's core values and strive to achieve our mission. Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking. Coordinate workspace office activities to ensure efficiency and strict adherence to company policies. Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records. Supervise administrative staff, optimizing their performance through effective task delegation. Prepare accurate and timely financial reports highlighting key performance indicators. Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices. Maintain parallel records of income and expenditure in the financial database. Handle phone calls and correspondence, including emails, letters, and packages. Create and update records and databases with personnel, financial, and other relevant data. Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness. Ensure the branch is well-equipped to support day-to-day activities. Submit timely reports and contribute to the preparation of presentations and proposals as assigned. Assist team members as needed to support the overall success of the branch. Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks. Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements. Assist in procurement-related tasks, including vendor management and contract administration.
#J-18808-Ljbffr
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
5
Receptionist/Admin Assistant
Doha, Doha
Arabnews
Posted 23 days ago
Job Viewed
Job Description
The Receptionist/Admin will play a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches and workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal, and procurement procedures, and maintaining accurate records. Responsibilities: Illustrate Workinton's/Nestwork's core values and strive to achieve our mission. Create and update spreadsheets of daily transactions for accurate financial, legal, and procurement tracking. Coordinate workspace office activities to ensure efficiency and adherence to company policies. Collaborate with the Admin Supervisor to support financial, legal, and procurement procedures, and maintain accurate records. Supervise administrative staff, optimizing their performance through effective task delegation. Prepare accurate and timely financial reports highlighting key performance indicators. Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices. Maintain parallel records of income and expenditure in the financial database. Handle phone calls and correspondence, including emails, letters, and packages. Create and update records and databases with personnel, financial, and other relevant data. Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness. Ensure the branch is well-equipped to support day-to-day activities. Submit timely reports and contribute to the preparation of presentations and proposals as assigned. Assist team members as needed to support the overall success of the branch. Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks. Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements. Assist in procurement-related tasks, including vendor management and contract administration.
#J-18808-Ljbffr
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
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6
Receptionist/admin assistant
Arabnews
Posted today
Job Viewed
Job Description
The Receptionist/Admin will play a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches and workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal, and procurement procedures, and maintaining accurate records.
Responsibilities:
Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.
Create and update spreadsheets of daily transactions for accurate financial, legal, and procurement tracking.
Coordinate workspace office activities to ensure efficiency and adherence to company policies.
Collaborate with the Admin Supervisor to support financial, legal, and procurement procedures, and maintain accurate records.
Supervise administrative staff, optimizing their performance through effective task delegation.
Prepare accurate and timely financial reports highlighting key performance indicators.
Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices.
Maintain parallel records of income and expenditure in the financial database.
Handle phone calls and correspondence, including emails, letters, and packages.
Create and update records and databases with personnel, financial, and other relevant data.
Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
Ensure the branch is well-equipped to support day-to-day activities.
Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
Assist team members as needed to support the overall success of the branch.
Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks.
Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements.
Assist in procurement-related tasks, including vendor management and contract administration.#J-18808-Ljbffr
Responsibilities:
Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.
Create and update spreadsheets of daily transactions for accurate financial, legal, and procurement tracking.
Coordinate workspace office activities to ensure efficiency and adherence to company policies.
Collaborate with the Admin Supervisor to support financial, legal, and procurement procedures, and maintain accurate records.
Supervise administrative staff, optimizing their performance through effective task delegation.
Prepare accurate and timely financial reports highlighting key performance indicators.
Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices.
Maintain parallel records of income and expenditure in the financial database.
Handle phone calls and correspondence, including emails, letters, and packages.
Create and update records and databases with personnel, financial, and other relevant data.
Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
Ensure the branch is well-equipped to support day-to-day activities.
Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
Assist team members as needed to support the overall success of the branch.
Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks.
Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements.
Assist in procurement-related tasks, including vendor management and contract administration.#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
7
Receptionist/admin assistant
Alfardan Group
Posted today
Job Viewed
Job Description
The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records. Responsibilities: Illustrate Workinton's/Nestwork's core values and strive to achieve our mission.Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking.Coordinate workspace office activities to ensure efficiency and strict adherence to company policies.Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records.Supervise administrative staff, optimizing their performance through effective task delegation.Prepare accurate and timely financial reports highlighting key performance indicators.Support the administration department for accounts receivable, purchasing, receipting, and payment of invoices.Maintain parallel records of income and expenditure in the financial database.Handle phone calls and correspondence, including emails, letters, and packages.Create and update records and databases with personnel, financial, and other relevant data.Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.Ensure the branch is well-equipped to support day-to-day activities.Submit timely reports and contribute to the preparation of presentations and proposals as assigned.Assist team members as needed to support the overall success of the branch.Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements, and mitigate legal risks.Liaise with Alfardan Properties' government relations to ensure compliance with regulatory requirements.Assist in procurement-related tasks, including vendor management and contract administration.
This advertiser has chosen not to accept applicants from your region.
8
HR Admin Assistant
Doha, Doha
Chelsy International
Posted today
Job Viewed
Job Description
DUTIES & RESPONSIBILITIES:
- Provide advice and support to managers on personnel matters
- Develop, amend and maintain updated versions of job descriptions ensuring consistency in formats.
- Conduct job evaluations to ensure that correct grading and pay for posts. Design the salary structure for all employees.
- Provide support to all Department Managers in employee relations cases and issues.
- Assist the HR Department in the development and implementation of HR policies and procedures. Write, revise, edit and proofread company policies and procedures and related documents as needed.
- Liaise with hiring managers, recruitment agencies, job portals for recruitment activities, i.e. completion of staff requisition form, placement of job adverts.- Prepare employment contracts, confirmation and transfer letters.
- Compile pre-hire documentation.
- Organize induction for new hires.
- Maintain proper records of the employee personnel files.
- Ensure all staff leave records are properly documented.
- Assist HR Manager in year-end merit increments, promotions, and other incentive programs or reward systems.
- Process all HR service requests.
- Formulate programs on employee motivation and retention.
- Assist in the conduct of exit interviews. Track employee turnover and exit rate.
- Prepare and submit monthly HR Reports to the CEO and Chairman.
- Perform any ad hoc duties as required.
**Requirements**:
**REQUIREMENTS**:
- Bachelor’s degree in Human Resources, Business Administration or Organization Development or equivalent.
- 2+ years of progressive experience in Human Resources position in the F&B industry. Experience administering employee benefit plans, recruitment, and compensation plans.
- Considerable knowledge of principles and practices of personnel administration. A broad understanding of HR market trends with knowledge on the latest developments or changes in Qatar Labor Law, other statutory requirements, and local HR regulations. Familiarity with enterprise systems management, software, and services, such as SAP. Knowledge of employee performance appraisal and performance management methods.
- Excellent word processing and general computing skills. Strong interpersonal skills both oral and written. Good system organizer and implementer. Outstanding organizational skills. Remarkable skills in labor relations, business administration, scheduling, human resource management, recruiting, and employee relations. Skill in overseeing performance monitoring and evaluation to identify organizational problems and to develop solutions to those problems.
- Able to prioritize workload and work within a team and under pressure; able to adopt an open, flexible and receptive approach to working with others; able to produce accurate and high-quality work; able to articulate opinions and information confidently and clearly; and able to support and share information with colleagues, actively participating in decision-making and problem-solving to improve services.
- Provide advice and support to managers on personnel matters
- Develop, amend and maintain updated versions of job descriptions ensuring consistency in formats.
- Conduct job evaluations to ensure that correct grading and pay for posts. Design the salary structure for all employees.
- Provide support to all Department Managers in employee relations cases and issues.
- Assist the HR Department in the development and implementation of HR policies and procedures. Write, revise, edit and proofread company policies and procedures and related documents as needed.
- Liaise with hiring managers, recruitment agencies, job portals for recruitment activities, i.e. completion of staff requisition form, placement of job adverts.- Prepare employment contracts, confirmation and transfer letters.
- Compile pre-hire documentation.
- Organize induction for new hires.
- Maintain proper records of the employee personnel files.
- Ensure all staff leave records are properly documented.
- Assist HR Manager in year-end merit increments, promotions, and other incentive programs or reward systems.
- Process all HR service requests.
- Formulate programs on employee motivation and retention.
- Assist in the conduct of exit interviews. Track employee turnover and exit rate.
- Prepare and submit monthly HR Reports to the CEO and Chairman.
- Perform any ad hoc duties as required.
**Requirements**:
**REQUIREMENTS**:
- Bachelor’s degree in Human Resources, Business Administration or Organization Development or equivalent.
- 2+ years of progressive experience in Human Resources position in the F&B industry. Experience administering employee benefit plans, recruitment, and compensation plans.
- Considerable knowledge of principles and practices of personnel administration. A broad understanding of HR market trends with knowledge on the latest developments or changes in Qatar Labor Law, other statutory requirements, and local HR regulations. Familiarity with enterprise systems management, software, and services, such as SAP. Knowledge of employee performance appraisal and performance management methods.
- Excellent word processing and general computing skills. Strong interpersonal skills both oral and written. Good system organizer and implementer. Outstanding organizational skills. Remarkable skills in labor relations, business administration, scheduling, human resource management, recruiting, and employee relations. Skill in overseeing performance monitoring and evaluation to identify organizational problems and to develop solutions to those problems.
- Able to prioritize workload and work within a team and under pressure; able to adopt an open, flexible and receptive approach to working with others; able to produce accurate and high-quality work; able to articulate opinions and information confidently and clearly; and able to support and share information with colleagues, actively participating in decision-making and problem-solving to improve services.
This advertiser has chosen not to accept applicants from your region.
9