48 Administrative Coordinators jobs in Al Sadd

The United Nations {UN} Multi-sectoral seeks for an Administrative Analyst. Under the overall guidance and supervision of the Chief of Operations, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. Administrative Analyst promotes client, quality and results-oriented approach. Administrative Analyst works in close collaboration with the other members of the Operations team, Programme and projects staff in the Regional Hub and other UN agencies staff to exchange information and ensure consistent service delivery. The United Nations adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, the UN personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. The key results have an impact on the efficiency of the common premises and other administrative services in the Regional Hub. Accurate analysis and presentation of information thoroughly researched and fully documented work strengthens the capacity of the Secretariat and facilitates subsequent action by the supervisor. The incumbent’s own initiative is decisive in results of work and timely finalization.

Key Duties and Responsibilities

1. Provides support in implementation of the secretariat operational strategies
2. Ensures effective and efficient provision of administrative and logistical support services
3. Ensures proper common premises/services management

Core Competencies

• Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• Go outside comfort zone, learn from others and support their learning.
• Adapt processes/approaches to new situations, involve others in change process.
• Able to persevere and deal with multiple sources of pressure simultaneously.
• UN People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical Competencies

• Building, facilities & office space management; Knowledge and ability to facilitate the renovation and upgrade of offices

Education

• Master’s degree or equivalent in business or public administration/management, law, social sciences, finance or similar.
• Bachelor’s degree in combination with 3 years of qualifying experience will be given due consideration in lieu of the Master’s degree.

Experience

• Up to 2 years (with Master’s degree) or 3 years (with Bachelor’s degree) of relevant experience at the national or international level in providing administration and/or programme support services.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages is required.
• Experience in working with UN agencies and international organizations is an asset.
• Experience in maintenance of office space management is an asset.
• Experience in protocol matters, registration of staff, coordination with local authority on space and other administrative matters is desirable.
• Experience in coordination and organization of shipments and customs clearance, insurance, space management, and procurement of supplies for the office is desirable.

About The Company

The United Nations (UN) is an international organization founded in 1945. Currently made up of 193 Member States, the UN and its work are guided by the purposes and principles contained in its founding Charter. Comprises many funds, programmes and specialized agencies; each of which have their own area of work, leadership and budget. The UN coordinates its work with these separate UN system entities, which cooperate with the Organization to help it achieve its goals. The UN has evolved over the years to develop, assist and keep pace with a rapidly changing world. But one thing has stayed the same: it remains the one place on Earth where all the world’s nations can gather together, discuss common problems, and find shared solutions that benefit all of humanity. Since the UN's founding in 1945, the mission and work of the Organization have been guided by the purposes and principles contained in its founding Charter, which has been amended three times. The United Nations Secretariat carries out the day-to-day work of the UN as mandated by the General Assembly and the Organization's other main organs. The Secretary-General is the head of the Secretariat, which has tens of thousands of UN staff members working at duty stations all over the world. UN staff members are regularly recruited internationally and locally, and work in duty stations and on peacekeeping missions as UN diplomats. Since the founding of the United Nations, hundreds of brave men and women have given their lives to its service excellence. Join us today and change your global status to a UN diplomat.

#J-18808-Ljbffr

Job Purpose

To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

Key Context

The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data/statistics, compliance, policy, and governance support.

The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.

Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

Management and Conditions

• Reports to: Academic Registrar / Head of Student Experience

• Line Management: No direct reports, but may be required to supervise junior colleagues on specific tasks.

• Working Conditions: During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

Main Duties

• Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.

• Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.

• Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.

• Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.

• Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.

• Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.

• Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.

• Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.

• Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.

• Undertake any other duties relevant to the role as assigned.

Requirements Qualifications and Education

Essential:

• A bachelor’s degree or equivalent experience in administration, education, or a related field.

• Evidence of continuing professional development in administration, data management, or compliance.

Desirable:

• A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

Experience

Essential:

• Demonstrable experience of providing administrative support in a busy office or professional services environment.

• Experience working with data, records, or databases with a high level of accuracy.

• Experience supporting projects, events, or processes to successful completion.

• Experience in delivering excellent customer service to a range of stakeholders.

Desirable:

• Experience within higher education administration (e.g., student records, exams, timetabling, graduation).

• Experience in policy or compliance-related administration.

• Experience in committee servicing (agendas, minutes, follow-up actions).

Knowledge and Skills

Essential:

• Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).

• Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.

• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.

• Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.

• Analytical and problem-solving skills, with attention to detail and accuracy.

• Ability to work flexibly across different service areas.

Desirable:

• Knowledge of higher education policies, regulations, and compliance requirements.

• Familiarity with project management tools and techniques.

Personal Attributes

Essential:

• A collaborative and proactive approach, with the ability to work effectively in a team and independently.

• Professionalism and discretion when handling confidential or sensitive information.

• Adaptability to changing priorities and willingness to support a variety of tasks.

• Commitment to delivering high-quality service and continuous improvement.

#J-18808-Ljbffr

Job description
We are seeking a dependable administrative assistant to manage various administrative and clerical tasks as well since we are creative agnecy you may able to be in the content creation background, participate as well. The role of the Administrative Assistant involves supporting managers and employees, handling daily office tasks, and overseeing the company's administrative responsibilities.Responsibilities:

• Handling incoming calls and directing them accordingly
• Scheduling appointments and organizing meeting agendas
• Recording and distributing meeting minutes
• Composing and sending emails, memos, letters, faxes, and forms
• Assisting in the creation of regular reports
• Establishing and maintaining a filing system
• Updating office policies and procedures
• Ordering office supplies and researching new suppliers
• Keeping a contact list updated
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Serving as the point of contact for internal and external clients
• Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers

Requirements and Skills:

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Basic accounting, invoicing, and emailing to the clients
• Knowledge of office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
• Excellent time management abilities and the ability to prioritize tasks
• Attention to detail and problem-solving aptitude
• Strong written and verbal communication skills
• Well-organized with the ability to handle multiple tasks
• High School diploma; additional administrative assistant or secretary certification is a plus
• Arabic will be added value

Salary range:

• 2,500 to 3,500 QAR.

Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR3,500.00 per month #J-18808-Ljbffr

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant (Administrative Support Specialist) to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.
• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.

Executive Administrative Specialist (Administration Generalist 2) - 24697 Recreation Experience Expert (Receptionist) #J-18808-Ljbffr

Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract

Qualifications

• Higher secondary education, with additional training in computer applications.

• Training in records management and automated systems is an advantage.

• Strong written and verbal English communication skills.

Experience

• Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.

• Familiarity with document management systems and quality processes.

• Experience supporting logistics, procurement, and vendor coordination is desirable.

Key Responsibilities

• Support document controllers and administrative staff in managing project documentation activities.

• Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).

• Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).

• Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.

• Maintain hardcopy and electronic filing systems in compliance with quality standards.

• Support project dossier reviews, archiving, and disposal of completed documentation.

• Assist in staff development and training programs.

• Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.

• Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.

• Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.

• Handle urgent requests, including shutdown-related and critical material needs.

• Prepare and maintain regular progress and KPI reports.

Preferred Skills

• Strong organisational and multitasking abilities.

• Good knowledge of logistics, supply chain coordination, and vendor management.

• Ability to build effective communication channels with stakeholders.

#J-18808-Ljbffr

We are seeking a Administrative Assistant with a strong background in client relations, especially within the recruitment or service sector. The ideal candidate will be responsible for delivering exceptional customer service and ensuring a smooth recruitment process from initial inquiry to worker handover.

Duties And Responsibilities

• Answer customer calls and inquiries accurately and professionally.
• Receive customers in person, identify their needs, and provide appropriate service solutions.
• Follow up on customer files from contract signing until worker arrival and handover.
• Conduct regular follow-ups with clients during and after service delivery to ensure satisfaction.
• Coordinate with external recruitment agencies in labor-supplying countries to track order status.
• Enter and update customer data, order files, and contracts in the internal system.
• Resolve problems and complaints to ensure high levels of customer satisfaction.
• Schedule worker handover appointments and coordinate with sponsors.
• Ensure completion of all documents and legal requirements for recruitment.
• Liaise with relevant authorities such as the Ministry of Labor or foreign offices as needed.
• Prepare weekly reports on case progress, complaints, and resolutions.
• Maintain strict confidentiality and professional ethics in all client dealings.
• Promote company services for recruiting domestic and professional workers.
• Prepare offers and pricing and ensure contract signing with clients.
• Participate in marketing events and exhibitions to strengthen market presence.
• Submit periodic reports on sales activities and customer feedback.
• Comply with company policies and customer service standards.
  
  

Qualifications And Requirements

• Arabic speakers only apply for the job
• Minimum 2 years of experience in customer service, preferably in recruitment agencies or service-based companies.
• Strong problem-solving ability and capacity to work under pressure.
• Proficient in computer systems and CRM software.
• Professional appearance with strong interpersonal skills across diverse nationalities.
• NOC is required.

#J-18808-Ljbffr

Job Title: ADMINISTRATIVE ASSISTANT

Company: KILONEWTONS

Location: Doha, Qatar

Experience: 3+ Years

About KILONEWTONS

KILONEWTONS is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!

Key Responsibilities

Manage executive calendars and schedule meetings/appointments

Handle correspondence (emails, calls, mail) with professionalism

Prepare reports, presentations , and maintain filing systems

Coordinate travel arrangements and process expense reports

Office management (supplies, equipment, vendor coordination)

Assist with HR tasks (onboarding, records maintenance)

Support department projects with data entry and research

Must-Have Skills

3+ years in administrative support roles

Advanced Proficiency In

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
  
  

Why Join KILONEWTONS?

Professional work environment with growth opportunities

Competitive Compensation Package

Central Doha location with modern facilities

Supportive team culture

How To Apply

Email your CV + cover letter to:



Subject: “ADMINISTRATIVE ASSISTANT Application – (Your Name)”

Website: #J-18808-Ljbffr

Overview

The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the site. The applicant will be responsible for submitting various reports, must be detail-oriented, and demonstrate the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills, along with strong analytical and problem-solving skills, are essential.

Responsibilities

• Exhibit behavior consistent with the company code of conduct.
• Proactively manage appointment scheduling and coordination using Microsoft Outlook.
• Communicate effectively in English, both orally and in writing, to convey messages clearly to co-workers, customers, and all levels of management.
• Work efficiently in a high-stress, fast-paced environment and demonstrate flexibility to handle a dynamic work environment.
• Exhibit strong time management and organizational skills, with the ability to multi-task while maintaining attention to detail.
• Assemble and analyze information, prepare reports, and agendas.
• Maintain files, keep records, compile reports, and process documents promptly.
• Draft and produce grammatically correct, accurate, and complete final correspondence, including letters and memoranda.
• Develop and edit PowerPoint slides and similar presentation materials.
• Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.
• Possess professional interpersonal skills and the ability to work well with others, as well as independently in a fast-paced environment with changing priorities.
• Proactively suggest process improvements.
• Work on special projects as assigned.
• Perform other duties as assigned.

Qualifications

• Minimum Qualifications:
• Education/Certifications: A high school diploma is required; an Associate Degree or Business School Certification is preferred. One year of related experience may substitute for one year of education.
• Experience: Four to five years of relevant, executive-level experience.
• Skills: Good organizational skills; proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook); ability to work with a diverse workforce; experience in data collection and analysis.
• Working Environment: Primarily in a general office setting, with potential outdoor work under extreme climatic conditions, including dust storms and high temperatures up to 130 degrees in summer. May involve exposure to chemical or biological agents, requiring PPE. Normal workweek is 48 hours, with possible overtime.

At V2X, we are committed to equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive, diverse workplace. We treat all individuals with fairness, respect, and dignity, leveraging diverse experiences and perspectives to drive innovation and success.

#J-18808-Ljbffr

The United Nations {UN} Multi-sectoral seeks for an Administrative Analyst. Under the overall guidance and supervision of the Chief of Operations, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. Administrative Analyst promotes client, quality and results-oriented approach. Administrative Analyst works in close collaboration with the other members of the Operations team, Programme and projects staff in the Regional Hub and other UN agencies staff to exchange information and ensure consistent service delivery. The United Nations adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, the UN personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. The key results have an impact on the efficiency of the common premises and other administrative services in the Regional Hub. Accurate analysis and presentation of information thoroughly researched and fully documented work strengthens the capacity of the Secretariat and facilitates subsequent action by the supervisor. The incumbent’s own initiative is decisive in results of work and timely finalization.

Key Duties and Responsibilities

Provides support in implementation of the secretariat operational strategies

Ensures effective and efficient provision of administrative and logistical support services

Ensures proper common premises/services management

Core Competencies

Scale up solutions and simplifies processes, balances speed and accuracy in doing work.

Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.

Go outside comfort zone, learn from others and support their learning.

Adapt processes/approaches to new situations, involve others in change process.

Able to persevere and deal with multiple sources of pressure simultaneously.

UN People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical Competencies

Building, facilities & office space management; Knowledge and ability to facilitate the renovation and upgrade of offices

Education

Master’s degree or equivalent in business or public administration/management, law, social sciences, finance or similar.

Bachelor’s degree in combination with 3 years of qualifying experience will be given due consideration in lieu of the Master’s degree.

Experience

Up to 2 years (with Master’s degree) or 3 years (with Bachelor’s degree) of relevant experience at the national or international level in providing administration and/or programme support services.

Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages is required.

Experience in working with UN agencies and international organizations is an asset.

Experience in maintenance of office space management is an asset.

Experience in protocol matters, registration of staff, coordination with local authority on space and other administrative matters is desirable.

Experience in coordination and organization of shipments and customs clearance, insurance, space management, and procurement of supplies for the office is desirable.

About The Company The United Nations (UN) is an international organization founded in 1945. Currently made up of 193 Member States, the UN and its work are guided by the purposes and principles contained in its founding Charter. Comprises many funds, programmes and specialized agencies; each of which have their own area of work, leadership and budget. The UN coordinates its work with these separate UN system entities, which cooperate with the Organization to help it achieve its goals. The UN has evolved over the years to develop, assist and keep pace with a rapidly changing world. But one thing has stayed the same: it remains the one place on Earth where all the world’s nations can gather together, discuss common problems, and find shared solutions that benefit all of humanity. Since the UN's founding in 1945, the mission and work of the Organization have been guided by the purposes and principles contained in its founding Charter, which has been amended three times. The United Nations Secretariat carries out the day-to-day work of the UN as mandated by the General Assembly and the Organization's other main organs. The Secretary-General is the head of the Secretariat, which has tens of thousands of UN staff members working at duty stations all over the world. UN staff members are regularly recruited internationally and locally, and work in duty stations and on peacekeeping missions as UN diplomats. Since the founding of the United Nations, hundreds of brave men and women have given their lives to its service excellence. Join us today and change your global status to a UN diplomat.

#J-18808-Ljbffr