188 Office Coordinator jobs in Qatar

We Are Hiring: Service Coordinator (1 Position)

Location: Doha, Qatar

Basic Requirements

• Bachelor's degree in Engineering (Electrical / Electronics / Mechanical).
• 1–2 years of experience in Field Service for electrical and electronic products such as Generators, UPS, SMF VRLA Batteries, and CBS systems.
• Experience in service documentation and reporting.

Key Responsibilities

• Prepare and update service reports for Generators, UPS, and CBS systems within the organizational reporting system.
• Prepare and share AMC (Annual Maintenance Contract) and PPM (Planned Preventive Maintenance) schedules with clients.
• Scan and update all service reports in the system to maintain accurate service records.
• Raise invoice requests for project orders and maintain records of project order execution and schedules.
• Compile and update stock inventory files and follow up on payments.
• Perform AMC/Preventive Maintenance Services for all UPS brands and Generators.
• Fault finding, troubleshooting, rectification, and spares replacement for UPS and Generators.
• Install SMF VRLA batteries for both new and existing UPS systems.
• Plan AMC service schedules and ensure effective communication with customers.

Other Skills

• Good verbal and written communication skills in English.
• Proficiency in Microsoft Office for report preparation and email communication.

Visa Requirements

• Candidate must be locally available in Qatar.
• Must have a valid Qatar ID (QID) and No Objection Certificate (NOC).

Interested candidates can apply now

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Job Types: Full-time, Permanent

Position Title: Executive Secretary / Office Coordinator

Department: Administration – KJ Media

Reports to: Executive Director

Role Purpose

To provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.

Key Responsibilities

Office & Schedule Coordination

• Manage the Executive Director's daily calendar, meetings, and appointments.
• Organise office schedules and follow up on tasks and deadlines.
• Handle correspondence, filing, and record-keeping.

Travel & Booking Arrangements

• Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.
• Coordinate with travel agencies to secure the best options.
• Keep accurate records of travel and accommodation.

Administrative & Personal Support

• Perform daily secretarial tasks and general office coordination.
• Assist with personal reservations and bookings (restaurants, hotels, services).
• Act as a communication link between the Executive Director and staff/clients when delegated.

Optional (Plus Skills)

• Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.
• Support finance with simple administrative financial tasks.

Skills & Competencies

• Strong organisational and multitasking skills.
• Excellent command of English (spoken & written).
• Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.
• High discretion and confidentiality.
• Flexibility with working hours.

Qualifications

• Previous experience as a secretary, office coordinator, or administrative assistant (1–2 years preferred).
• Experience in travel booking is an advantage.
• Nationality: Preferred foreign national.

Work Conditions

• Contract Type: Full-time.
• Working Hours: 48 hours per week, as determined by the Executive Director.
• Work Location: KJ Media offices, with flexibility as required.
• Salary Range: QAR 2,000 – QAR 3,000 .

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Job Type: Full-time

Pay: QAR1, QAR3,000.00 per month

Our client is a recognised provider of luxury hospitality and dining experiences based in Doha . Alongside their core hospitality offerings, they also curate and manage an exclusive, high-profile global touring event known for its elegance and prestige. They are currently seeking a Marketing Office Coordinator to their growing team.

• Prepare, process, and track all Purchase Request Forms (PRFs) to ensure timely approvals and compliance.
• Coordinate with suppliers and vendors on contracts, invoicing, and service delivery.
• Support logistics for marketing and communications activities, including shipments, event materials, and supplier schedules.
• Maintain organized records and documentation for procurement, contracts, and departmental reporting.
• Assist with internal workflows by ensuring all approvals, deadlines, and submissions are met on time.
• Provide administrative and operational support to the Marketing & Communications team.

• Must be based in Qatar
• Relevant experience in the luxury hospitality or Food & Beverage industry

Due to the high volume of applications, please note that only shortlisted candidates will be contacted. If you do not hear from us within two weeks, kindly consider your application unsuccessful at this time. Thank you for your understanding.

The SR Group (Dubai) Limited is acting as an Employment Agency in relation to this vacancy.

Please note that your personal information will be treated in accordance with our Privacy Policy.

Our client is a recognised provider of luxury hospitality and dining experiences based in Doha . Alongside their core hospitality offerings, they also curate and manage an exclusive, high-profile global touring event known for its elegance and prestige. They are currently seeking a Marketing Office Coordinator to their growing team.

• Prepare, process, and track all Purchase Request Forms (PRFs) to ensure timely approvals and compliance.
• Coordinate with suppliers and vendors on contracts, invoicing, and service delivery.
• Support logistics for marketing and communications activities, including shipments, event materials, and supplier schedules.
• Maintain organized records and documentation for procurement, contracts, and departmental reporting.
• Assist with internal workflows by ensuring all approvals, deadlines, and submissions are met on time.
• Provide administrative and operational support to the Marketing & Communications team.

• Must be based in Qatar
• Relevant experience in the luxury hospitality or Food & Beverage industry

Due to the high volume of applications, please note that only shortlisted candidates will be contacted. If you do not hear from us within two weeks, kindly consider your application unsuccessful at this time. Thank you for your understanding.

The SR Group (Dubai) Limited is acting as an Employment Agency in relation to this vacancy.

Please note that your personal information will be treated in accordance with our Privacy Policy.

An Engineering Office Coordinator is responsible for managing the Engineering office to deliver an excellent Guest and Member experience.

What will I be doing?
Specifically, you will be responsible for performing the following tasks to the highest standards:

• Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards, policies and Procedures
• Provide secretarial support to the Engineering team
• Ensure all communications, particularly relating to owners, guests and the corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean, tidy and good manner
• Report defective materials and equipment
• Assist with special projects related to the Engineering Office
• Perform other tasks as assigned by management

What are we looking for?
An Engineering Office Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Excellent verbal and written communication skills in English
• Excellent administration and IT skills
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous Engineering Office Coordinator experience in a fast paced environment

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

Work Locations
Waldorf Astoria - West Bay Doha

Schedule
Full-time

Brand
Waldorf Astoria Hotels & Resorts

Job
Engineering, Maintenance and Facilities

We are looking for a Admin & Office Coordinator

Ensuring the smooth and efficient operation of an office environment. They are the central point of contact for various administrative tasks and logistical support, enabling other staff members to focus on their core responsibilities.

Responsibilities for Admin & Office Coordinator

• Office Operations & Management
• Maintaining Office Order: Ensuring the office is well-organized, tidy, and functional. This can include managing supplies, equipment, and overall office environment.

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• Supply Management: Monitoring inventory of office supplies, stationery, and other essentials, and placing orders as needed to ensure adequate stock.

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• Facilities Coordination: Liaising with building management or external vendors for maintenance, repairs, and ensuring the office space is in good working order.

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• Vendor Management: Acting as a point of contact for vendors and service providers, managing contracts, and overseeing service delivery.

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• Administrative Support
• Communication Hub: Answering and directing phone calls, managing incoming and outgoing mail and correspondence, and responding to emails.

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• Scheduling and Calendar Management: Coordinating and scheduling meetings, appointments, and events for individuals or teams, managing calendars to avoid conflicts.

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• Document Management: Organizing, filing, and maintaining physical and digital records, ensuring information is easily accessible and properly stored.

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• Travel Arrangements: Making travel arrangements for staff, including booking flights, accommodation, and transportation.

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• Report and Presentation Preparation: Assisting with the creation of reports, presentations, spreadsheets, and other documents as required.

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• Interdepartmental & External Liaison
• Internal Communication: Facilitating communication between different departments and staff members.

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• Visitor Reception: Greeting visitors, clients, and guests, and directing them to the appropriate personnel.

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• Support for HR Functions: May assist with tasks such as onboarding new employees, maintaining employee records, or coordinating training sessions.

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• Basic Financial Tasks: May involve processing invoices, managing petty cash, tracking expenses, and supporting bookkeeping activities.

Qualifications for Requirements

• A Bachelor's degree in Project Management or a related field may be preferred
• Proven work experience as a Admin & Office Coordinatoror similar role
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel
• Proficient typing and editing skills
• Data organization skills
• Attention to detail

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Experience: Admin & Office Coordinator: 5 years (Preferred)

Job Type: Full-time

About Us

Decopage Interiors is a leading interior design and fit-out company based in Qatar, serving high-end residential, commercial, and hospitality clients since 2004. We combine creative storytelling with technical precision to deliver elegant and personalized spaces.

We are looking for a dynamic, organized, and detail-oriented Accountant & Office Coordinator to join our growing team. This dual-role position offers the opportunity to contribute to both financial operations and day-to-day administrative coordination in a design-driven environment.

Key Responsibilities

Accounting

Manage day-to-day financial transactions and bookkeeping.

Issue and track invoices, payments, and receipts.

Coordinate payroll and WPS files with external payroll providers.

Reconcile bank statements and monitor expenses.

Prepare and organize accounting records for external auditor review.

Liaise with suppliers and follow up on payments and invoices.

Office Coordination

Handle general administrative duties: filing, printing, email correspondence, document archiving.

Maintain office supplies and coordinate logistics for meetings and operations.

Support the Executive Manager with documentation, follow-ups, and calendar coordination.

Assist with vendor coordination, courier handling, and internal task tracking.

Required Qualifications

Minimum 2 years of experience as an Accountant in Qatar.

Strong knowledge of Qatar's payroll system, WPS, and invoicing processes.

Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Zoho Books).

Fluent in English and Arabic (spoken and written).

Well-organized, detail-oriented, and discreet in handling sensitive information.

Preferred Qualifications

Experience in the Interior Design / Construction / Fit-Out industry.

Familiarity with basic procurement or office management tasks.

Ability to multitask and work independently with minimal supervision.

Job Type: Full-time

Pay: QAR4, QAR5,000.00 per month

Experience:

• Accounting: 2 years (Preferred)

Language:

• English (Required)
• Arabic (Preferred)

Location:

• Doha (Required)

Responsibilities

Implementation of effective office management plans.

• Coordinate the deployment of necessary furniture, IT and stationery for each staff.
• Coordinate with HR to ensure that the office space is available for a new staff upon recruitment.
• Coordinate with Logistics Section to ensure that the office furniture is in good condition at all times.
• Communicate effectively for successful job performance.
• Develop office management layout and plans.
• Forecast future needs for additional spaces and furniture.
• Work independently and under minimal supervision to complete work tasks.
• Plan, organize, direct, control and evaluate work of others.
• Adapt to changing work demands, priorities and organizational members.
• Provide guidance and direct input to the development plans and performance management of direct reports to meet the AZF objectives.

• Bachelor's Degree related.
• 9 years of related experience, of which a minimum of 3 years should be in a similar position / responsibility, preferably in a similar industry.
• Purchasing, POs, inventory.
• Oracle (ERP).
• Health & Safety & Environment.
• Fire systems.
• Familiar with engineering drawings and data.
• Very strong computer skills and experience with processing documents (filing systems including indexing into database, physical processing and quality control).