9 Office Coordinator jobs in Qatar

We Are Hiring: Service Coordinator (1 Position)

Location: Doha, Qatar

Basic Requirements

• Bachelor's degree in Engineering (Electrical / Electronics / Mechanical).
• 1–2 years of experience in Field Service for electrical and electronic products such as Generators, UPS, SMF VRLA Batteries, and CBS systems.
• Experience in service documentation and reporting.

Key Responsibilities

• Prepare and update service reports for Generators, UPS, and CBS systems within the organizational reporting system.
• Prepare and share AMC (Annual Maintenance Contract) and PPM (Planned Preventive Maintenance) schedules with clients.
• Scan and update all service reports in the system to maintain accurate service records.
• Raise invoice requests for project orders and maintain records of project order execution and schedules.
• Compile and update stock inventory files and follow up on payments.
• Perform AMC/Preventive Maintenance Services for all UPS brands and Generators.
• Fault finding, troubleshooting, rectification, and spares replacement for UPS and Generators.
• Install SMF VRLA batteries for both new and existing UPS systems.
• Plan AMC service schedules and ensure effective communication with customers.

Other Skills

• Good verbal and written communication skills in English.
• Proficiency in Microsoft Office for report preparation and email communication.

Visa Requirements

• Candidate must be locally available in Qatar.
• Must have a valid Qatar ID (QID) and No Objection Certificate (NOC).

Interested candidates can apply now

Email:

Whatsapp:

Job Types: Full-time, Permanent

Office Coordinator Job Description

At Dr. Scent Qatar, we are looking for a highly organized and proactive Office Coordinator to support our daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will handle a variety of tasks related to communication, scheduling, and internal coordination while maintaining a high level of professionalism and efficiency.

Key Responsibilities:

• Coordinate office activities and operations to ensure efficiency and compliance with company policies
• Manage phone calls, emails, and correspondence (internal and external)
• Organize and schedule meetings, appointments, and travel arrangements
• Maintain organized filing systems (physical and digital) for company documents and records
• Monitor office supplies and place orders when necessary
• Assist in HR-related tasks, such as preparing employee documents and scheduling interviews
• Support the sales and logistics teams by coordinating communication and documentation
• Greet and assist visitors, ensuring a professional front-desk presence
• Liaise with management and staff to ensure smooth communication across departments
• Prepare reports, memos, letters, and other documents as needed

Requirements:

• Minimum 2–3 years of experience in a similar role (Office Coordinator, Admin Assistant, or Executive Secretary)
• Strong organizational and time management skills
• Excellent written and verbal communication in English and Arabic
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize tasks in a fast-paced environment
• Attention to detail and problem-solving skills
• Bachelor's degree or equivalent is preferred
• Must hold a valid Qatar ID and be available for immediate joining with NOC

To Apply:

Qualified candidates are invited to send their CVs to -

Job Type: Full-time

Pay: QAR3, QAR4,000.00 per month

Position Title: Executive Secretary / Office Coordinator

Department: Administration – KJ Media

Reports to: Executive Director

Role Purpose

To provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.

Key Responsibilities

Office & Schedule Coordination

• Manage the Executive Director's daily calendar, meetings, and appointments.
• Organise office schedules and follow up on tasks and deadlines.
• Handle correspondence, filing, and record-keeping.

Travel & Booking Arrangements

• Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.
• Coordinate with travel agencies to secure the best options.
• Keep accurate records of travel and accommodation.

Administrative & Personal Support

• Perform daily secretarial tasks and general office coordination.
• Assist with personal reservations and bookings (restaurants, hotels, services).
• Act as a communication link between the Executive Director and staff/clients when delegated.

Optional (Plus Skills)

• Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.
• Support finance with simple administrative financial tasks.

Skills & Competencies

• Strong organisational and multitasking skills.
• Excellent command of English (spoken & written).
• Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.
• High discretion and confidentiality.
• Flexibility with working hours.

Qualifications

• Previous experience as a secretary, office coordinator, or administrative assistant (1–2 years preferred).
• Experience in travel booking is an advantage.
• Nationality: Preferred foreign national.

Work Conditions

• Contract Type: Full-time.
• Working Hours: 48 hours per week, as determined by the Executive Director.
• Work Location: KJ Media offices, with flexibility as required.
• Salary Range: QAR 2,000 – QAR 3,000 .

send your cv through whatsapp:

Job Type: Full-time

Pay: QAR1, QAR3,000.00 per month

We are looking for a Admin & Office Coordinator

Ensuring the smooth and efficient operation of an office environment. They are the central point of contact for various administrative tasks and logistical support, enabling other staff members to focus on their core responsibilities.

Responsibilities for Admin & Office Coordinator

• Office Operations & Management
• Maintaining Office Order: Ensuring the office is well-organized, tidy, and functional. This can include managing supplies, equipment, and overall office environment.

*

• Supply Management: Monitoring inventory of office supplies, stationery, and other essentials, and placing orders as needed to ensure adequate stock.

*

• Facilities Coordination: Liaising with building management or external vendors for maintenance, repairs, and ensuring the office space is in good working order.

*

• Vendor Management: Acting as a point of contact for vendors and service providers, managing contracts, and overseeing service delivery.

*

• Administrative Support
• Communication Hub: Answering and directing phone calls, managing incoming and outgoing mail and correspondence, and responding to emails.

*

• Scheduling and Calendar Management: Coordinating and scheduling meetings, appointments, and events for individuals or teams, managing calendars to avoid conflicts.

*

• Document Management: Organizing, filing, and maintaining physical and digital records, ensuring information is easily accessible and properly stored.

*

• Travel Arrangements: Making travel arrangements for staff, including booking flights, accommodation, and transportation.

*

• Report and Presentation Preparation: Assisting with the creation of reports, presentations, spreadsheets, and other documents as required.

*

• Interdepartmental & External Liaison
• Internal Communication: Facilitating communication between different departments and staff members.

*

• Visitor Reception: Greeting visitors, clients, and guests, and directing them to the appropriate personnel.

*

• Support for HR Functions: May assist with tasks such as onboarding new employees, maintaining employee records, or coordinating training sessions.

*

• Basic Financial Tasks: May involve processing invoices, managing petty cash, tracking expenses, and supporting bookkeeping activities.

Qualifications for Requirements

• A Bachelor's degree in Project Management or a related field may be preferred
• Proven work experience as a Admin & Office Coordinatoror similar role
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel
• Proficient typing and editing skills
• Data organization skills
• Attention to detail

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Experience: Admin & Office Coordinator: 5 years (Preferred)

Job Type: Full-time

About Us

Decopage Interiors is a leading interior design and fit-out company based in Qatar, serving high-end residential, commercial, and hospitality clients since 2004. We combine creative storytelling with technical precision to deliver elegant and personalized spaces.

We are looking for a dynamic, organized, and detail-oriented Accountant & Office Coordinator to join our growing team. This dual-role position offers the opportunity to contribute to both financial operations and day-to-day administrative coordination in a design-driven environment.

Key Responsibilities

Accounting

Manage day-to-day financial transactions and bookkeeping.

Issue and track invoices, payments, and receipts.

Coordinate payroll and WPS files with external payroll providers.

Reconcile bank statements and monitor expenses.

Prepare and organize accounting records for external auditor review.

Liaise with suppliers and follow up on payments and invoices.

Office Coordination

Handle general administrative duties: filing, printing, email correspondence, document archiving.

Maintain office supplies and coordinate logistics for meetings and operations.

Support the Executive Manager with documentation, follow-ups, and calendar coordination.

Assist with vendor coordination, courier handling, and internal task tracking.

Required Qualifications

Minimum 2 years of experience as an Accountant in Qatar.

Strong knowledge of Qatar's payroll system, WPS, and invoicing processes.

Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Zoho Books).

Fluent in English and Arabic (spoken and written).

Well-organized, detail-oriented, and discreet in handling sensitive information.

Preferred Qualifications

Experience in the Interior Design / Construction / Fit-Out industry.

Familiarity with basic procurement or office management tasks.

Ability to multitask and work independently with minimal supervision.

Job Type: Full-time

Pay: QAR4, QAR5,000.00 per month

Experience:

• Accounting: 2 years (Preferred)

Language:

• English (Required)
• Arabic (Preferred)

Location:

• Doha (Required)

A Housekeeping Office Coordinator is responsible for managing the housekeeping office to deliver an excellent Guest and Member experience while receiving all incoming calls and managing guest requests.

What will I be doing?
As a Housekeeping Office Coordinator, you are responsible for managing the housekeeping office to deliver an excellent Guest and Member experience. A Housekeeping Office Coordinator will also be required to receive all incoming calls and manage guest requests. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Manage the Housekeeping office
• Receive all incoming calls and respond accordingly
• Allocate room and task lists to team members
• Ensure keys are issued in line with security procedures
• Log and store all lost property after each shift; send lost property to guests in line with procedures
• Manage guest requests and enquiries immediately
• Ensure all relevant guest information is communicated to Housekeepers
• Carry out administrative and IT duties
• Organise and control extra duties and special tasks
• Report all necessary maintenance daily and log all jobs
• Liaise with Reception and Guest Relations to ensure all information is communicated efficiently and promptly
• Ensure that communication has been clear and consistent to all shifts
• Control staff dry cleaning and guest laundry in and out of the department
• Update system regularly to give maximum room return to the hotel/s active inventory
• Handle emergencies if and when they occur in the department
• Ensure all team members adhere to Health and Safety Regulations
• Carry out any other reasonable task set by the Hotel's Management

What are we looking for?
A Housekeeping Office Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• IT proficient
• Excellent organisational and planning skills
• Accountable and resilient
• Good communication and telephone skills
• Ability to work under pressure
• Ability to work alone and in teams

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous hotel housekeeping experience

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

Work Locations
The Plaza Doha, LXR Hotel & Resorts

Schedule
Full-time

Brand
LXR by Hilton

Job
Housekeeping and Laundry

Role Summary

The PMO Consultant will play a pivotal role in establishing and operating the Central Project Management Office (PMO) for the Government Entity. This position acts as a strategic enabler to ensure that all initiatives and projects are effectively aligned with the Government Entity's overarching goals, emphasizing quality, efficiency, and innovation throughout the project lifecycle.

Key Responsibilities

Establishment and Operation of the Central PMO

• Support the Planning, Quality, and Innovation Department as a strategic partner to ensure all projects are aligned with the Government Entity's mission and objectives.
• Integrate quality and innovation principles into all project management activities.
• Ensure effective coordination and communication between project owners and executing entities.

Development of PMO Organizational Structure and Operating Mechanisms

• Design and document the PMO's organizational structure, defining reporting lines, functions, and governance processes.
• Clarify the roles and responsibilities of PMO team members and their interaction with other departments.
• Develop and document Standard Operating Procedures (SOPs) to guide PMO operations.

PMO Methodologies, Governance Framework, and KPIs

• Develop comprehensive project management methodologies covering initiation, planning, execution, monitoring, and closure.
• Design a governance framework defining decision-making authority, escalation mechanisms, and accountability lines.
• Establish Key Performance Indicators (KPIs) to monitor PMO performance and project outcomes.

Standardization and Quality Assurance

• Develop standardized templates, work plans, risk registers, and Gantt charts to ensure consistency and efficiency.
• Establish a Quality Assurance framework to conduct periodic audits of project documentation and execution.
• Promote adherence to best practices and continuous improvement across departments.

Monitoring, Reporting, and Performance Management

• Develop and maintain centralized dashboards for real-time project tracking and performance visualization.
• Prepare detailed monthly and quarterly progress and risk reports for executive review.
• Provide variance analysis against approved timelines and budgets, issuing early alerts on deviations or potential risks.
• Ensure reports are concise, visual, and actionable for senior management.

Qualifications and Experience

• Bachelor's or Master's degree in Project Management, Business Administration, Engineering, or a related field.
• Minimum of 8–10 years of experience in project management, with at least 3 years in a PMO setup (preferably in the public sector or large-scale organizations).
• Strong understanding of PMO governance, methodologies, and performance management frameworks.
• Proven experience developing and implementing project management tools, templates, and dashboards.
• Experience in quality assurance and project performance reporting.
• PMP, PRINCE2, or equivalent project management certification preferred.
• Excellent analytical, communication, and presentation skills.
• Fluency in Arabic is mandatory; proficiency in English is required.

We are hiring.

Designation: Administrative Technical Support Officer

Location: Qatar

Contract Duration: 6 months ext

Salary Range:- TBD

Experience:-

• Minimum of 5 years of practical experience in data management and record supervision within administrative or government entities.
• Proven experience in: (Monitoring data accuracy and quality, Supervising teams responsible for data entry and maintenance, Ensuring regular updates of records)
• Strong knowledge of common database systems and their integration with administrative and service platforms.
• Ability to prepare advanced analytical and administrative reports, with thorough documentation of procedures and correspondence.
• Locally available candidates in Qatar only apply.
• Preferred: Professional certifications in Data Management, Quality Management, or Administrative Information Systems

Job Types: Full-time, Contract

Contract length: 6 months