31 Office Coordinator jobs in Qatar
Front Office Coordinator
Doha, Doha
Raffles Hotels & Resorts
Posted 11 days ago
Job Viewed
Job Description
Company Description
#BeLimitless
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.
Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS
Job Description
The Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk. This role plays a vital part in managing administrative and financial-related tasks, including billing, invoicing, and payment processing, as well as assisting with administrative duties to ensure high-quality service delivery.
Key Responsibilities
Coordinate and manage billing processes, including the preparation and reconciliation of invoices Assist in tracking payments, processing transactions, and resolving billing discrepancies Assist in night audits and reconciliation of group billings, meal allocations and checks. Maintain accurate financial and client records in accordance with company policies Provide front desk support, including greeting visitors, answering phones, and managing appointments Liaise with internal departments to ensure seamless front office operations Support financial reporting and assist with audits or financial reviews as needed
Qualifications
Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment Strong understanding of billing, invoicing, and general financial procedures Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications High attention to detail, accuracy, and organizational skills Ability to multitask, prioritize responsibilities, and work efficiently under pressure Professional appearance and demeanor with a customer-first mindset Flexibility to work varied shifts, including weekends and holidays, as needed
#J-18808-Ljbffr
#BeLimitless
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.
Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS
Job Description
The Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk. This role plays a vital part in managing administrative and financial-related tasks, including billing, invoicing, and payment processing, as well as assisting with administrative duties to ensure high-quality service delivery.
Key Responsibilities
Coordinate and manage billing processes, including the preparation and reconciliation of invoices Assist in tracking payments, processing transactions, and resolving billing discrepancies Assist in night audits and reconciliation of group billings, meal allocations and checks. Maintain accurate financial and client records in accordance with company policies Provide front desk support, including greeting visitors, answering phones, and managing appointments Liaise with internal departments to ensure seamless front office operations Support financial reporting and assist with audits or financial reviews as needed
Qualifications
Proven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment Strong understanding of billing, invoicing, and general financial procedures Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications High attention to detail, accuracy, and organizational skills Ability to multitask, prioritize responsibilities, and work efficiently under pressure Professional appearance and demeanor with a customer-first mindset Flexibility to work varied shifts, including weekends and holidays, as needed
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
0
Front Office Coordinator
Doha, Doha
RAFFLES
Posted 18 days ago
Job Viewed
Job Description
The Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk. This role plays a vital part in managing administrative and financial-related tasks, including billing, invoicing, and payment processing, as well as assisting with administrative duties to ensure high-quality service delivery. Key Responsibilities Coordinate and manage billing processes, including the preparation and reconciliation of invoices Assist in tracking payments, processing transactions, and resolving billing discrepancies Assist in night audits and reconciliation of group billings, meal allocations and checks. Maintain accurate financial and client records in accordance with company policies Provide front desk support, including greeting visitors, answering phones, and managing appointments Liaise with internal departments to ensure seamless front office operations Support financial reporting and assist with audits or financial reviews as needed Qualifications Proven experience in a front desk oraccountingrole, preferably within a luxury resort or hotel environment Strong understanding of billing, invoicing, and general financial procedures Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications High attention to detail, accuracy, and organizational skills Ability to multitask, prioritize responsibilities, and work efficiently under pressure Professional appearance and demeanor with a customer-first mindset Flexibility to work varied shifts, including weekends and holidays, as needed
#J-18808-Ljbffr
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
1
Front office coordinator
Raffles Hotels & Resorts
Posted today
Job Viewed
Job Description
Company Description#Be LimitlessWe are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESSJob DescriptionThe Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk. This role plays a vital part in managing administrative and financial-related tasks, including billing, invoicing, and payment processing, as well as assisting with administrative duties to ensure high-quality service delivery.Key ResponsibilitiesCoordinate and manage billing processes, including the preparation and reconciliation of invoices
Assist in tracking payments, processing transactions, and resolving billing discrepancies
Assist in night audits and reconciliation of group billings, meal allocations and checks.
Maintain accurate financial and client records in accordance with company policies
Provide front desk support, including greeting visitors, answering phones, and managing appointments
Liaise with internal departments to ensure seamless front office operations
Support financial reporting and assist with audits or financial reviews as neededQualificationsProven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment
Strong understanding of billing, invoicing, and general financial procedures
Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
High attention to detail, accuracy, and organizational skills
Ability to multitask, prioritize responsibilities, and work efficiently under pressure
Professional appearance and demeanor with a customer-first mindset
Flexibility to work varied shifts, including weekends and holidays, as needed#J-18808-Ljbffr
Assist in tracking payments, processing transactions, and resolving billing discrepancies
Assist in night audits and reconciliation of group billings, meal allocations and checks.
Maintain accurate financial and client records in accordance with company policies
Provide front desk support, including greeting visitors, answering phones, and managing appointments
Liaise with internal departments to ensure seamless front office operations
Support financial reporting and assist with audits or financial reviews as neededQualificationsProven experience in a front desk or accounting role, preferably within a luxury resort or hotel environment
Strong understanding of billing, invoicing, and general financial procedures
Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
High attention to detail, accuracy, and organizational skills
Ability to multitask, prioritize responsibilities, and work efficiently under pressure
Professional appearance and demeanor with a customer-first mindset
Flexibility to work varied shifts, including weekends and holidays, as needed#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
2
Front office coordinator
RAFFLES
Posted today
Job Viewed
Job Description
The Front Office Coordinator is a key member of the Front Office Team, responsible for supporting the smooth and efficient day-to-day operations of the front desk. This role plays a vital part in managing administrative and financial-related tasks, including billing, invoicing, and payment processing, as well as assisting with administrative duties to ensure high-quality service delivery.
Key Responsibilities
Coordinate and manage billing processes, including the preparation and reconciliation of invoices
Assist in tracking payments, processing transactions, and resolving billing discrepancies
Assist in night audits and reconciliation of group billings, meal allocations and checks.
Maintain accurate financial and client records in accordance with company policies
Provide front desk support, including greeting visitors, answering phones, and managing appointments
Liaise with internal departments to ensure seamless front office operations
Support financial reporting and assist with audits or financial reviews as needed
Qualifications
Proven experience in a front desk oraccountingrole, preferably within a luxury resort or hotel environment
Strong understanding of billing, invoicing, and general financial procedures
Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
High attention to detail, accuracy, and organizational skills
Ability to multitask, prioritize responsibilities, and work efficiently under pressure
Professional appearance and demeanor with a customer-first mindset
Flexibility to work varied shifts, including weekends and holidays, as needed#J-18808-Ljbffr
Key Responsibilities
Coordinate and manage billing processes, including the preparation and reconciliation of invoices
Assist in tracking payments, processing transactions, and resolving billing discrepancies
Assist in night audits and reconciliation of group billings, meal allocations and checks.
Maintain accurate financial and client records in accordance with company policies
Provide front desk support, including greeting visitors, answering phones, and managing appointments
Liaise with internal departments to ensure seamless front office operations
Support financial reporting and assist with audits or financial reviews as needed
Qualifications
Proven experience in a front desk oraccountingrole, preferably within a luxury resort or hotel environment
Strong understanding of billing, invoicing, and general financial procedures
Excellent communication and interpersonal skills, with a focus on delivering exceptional guest service
Proficient in front office software systems (e.g., PMS, POS) and Microsoft Office Applications
High attention to detail, accuracy, and organizational skills
Ability to multitask, prioritize responsibilities, and work efficiently under pressure
Professional appearance and demeanor with a customer-first mindset
Flexibility to work varied shifts, including weekends and holidays, as needed#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
Doha, Doha
MTM Group
Posted 4 days ago
Job Viewed
Job Description
Job Summary Elite Swim Academy is seeking a highly organized, detail-oriented, and customer-focused
Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
#J-18808-Ljbffr
Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
Doha, Doha
McDermott International, Ltd
Posted 8 days ago
Job Viewed
Job Description
Job Description
Job Overview:
The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.
Responsibilities
Key Tasks and Responsibilities:
Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations Type and proofread documents, correspondence, and forms Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office Coordinate and set up meetings and conferences Arrange travel and work on special projects Maintain the schedule of one or more individuals Set up and maintain manual and electronic filing systems Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc. Photocopy, fax, and scan documents as required Assure of effective mail and package distribution Assist employees and managers with general administrative requests
Qualifications
Essential Qualifications and Education:
High school diploma or equivalent 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary Excellent communication skills, both written and verbal In-depth knowledge of business procedures, letters, and report formats Able to read and comprehend instructions, and write correspondence and memos Able to effectively present information to co-workers and the public Strong organizational, multitasking, attention to detail, and interpersonal skills Able to work well with all levels of internal management and staff as well as clients
About Us
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
#J-18808-Ljbffr
Job Overview:
The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.
Responsibilities
Key Tasks and Responsibilities:
Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations Type and proofread documents, correspondence, and forms Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office Coordinate and set up meetings and conferences Arrange travel and work on special projects Maintain the schedule of one or more individuals Set up and maintain manual and electronic filing systems Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc. Photocopy, fax, and scan documents as required Assure of effective mail and package distribution Assist employees and managers with general administrative requests
Qualifications
Essential Qualifications and Education:
High school diploma or equivalent 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary Excellent communication skills, both written and verbal In-depth knowledge of business procedures, letters, and report formats Able to read and comprehend instructions, and write correspondence and memos Able to effectively present information to co-workers and the public Strong organizational, multitasking, attention to detail, and interpersonal skills Able to work well with all levels of internal management and staff as well as clients
About Us
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
Doha, Doha
Vectrus
Posted 9 days ago
Job Viewed
Job Description
The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills. Responsibilities Exhibit behavior consistent with company code of conduct. Proactively manage appointment scheduling and coordination using Microsoft Outlook. Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management. Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment. Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail. Assemble and analyze information, prepare reports, and agendas. Maintain files, keep records, compile reports and process documents in a timely manner. Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda’s and etc. Develop and edit PowerPoint slides, and similar presentation materials. Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities. Proactively offer suggestions for process improvements. Shall work special projects as assigned Performs other duties as assigned Qualifications Minimum Qualifications Education / Certifications : One year related experience may be substituted for one year of education, if degree is required.Associate Degree or Business School Certification desired; high school diploma required.Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) Experience : Four to five years' of related experience. Skills : Must possess good organizational skillsComputer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and WordAbility to work with very diverse workforceExperience in data collection and analysis. Working Environment : Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures – up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime. At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
#J-18808-Ljbffr
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Office coordinator Jobs in Qatar !
6
Administrative Assistant
Doha, Doha
V2X Inc
Posted 10 days ago
Job Viewed
Job Description
Overview
The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the site. The applicant will be responsible for submitting various reports, must be detail-oriented, and demonstrate the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills, along with strong analytical and problem-solving skills, are essential. Responsibilities
Exhibit behavior consistent with the company code of conduct. Proactively manage appointment scheduling and coordination using Microsoft Outlook. Communicate effectively in English, both orally and in writing, to convey messages clearly to co-workers, customers, and all levels of management. Work efficiently in a high-stress, fast-paced environment and demonstrate flexibility to handle a dynamic work environment. Exhibit strong time management and organizational skills, with the ability to multi-task while maintaining attention to detail. Assemble and analyze information, prepare reports, and agendas. Maintain files, keep records, compile reports, and process documents promptly. Draft and produce grammatically correct, accurate, and complete final correspondence, including letters and memoranda. Develop and edit PowerPoint slides and similar presentation materials. Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. Possess professional interpersonal skills and the ability to work well with others, as well as independently in a fast-paced environment with changing priorities. Proactively suggest process improvements. Work on special projects as assigned. Perform other duties as assigned. Qualifications
Minimum Qualifications: Education/Certifications: A high school diploma is required; an Associate Degree or Business School Certification is preferred. One year of related experience may substitute for one year of education. Experience: Four to five years of relevant, executive-level experience. Skills: Good organizational skills; proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook); ability to work with a diverse workforce; experience in data collection and analysis. Working Environment: Primarily in a general office setting, with potential outdoor work under extreme climatic conditions, including dust storms and high temperatures up to 130 degrees in summer. May involve exposure to chemical or biological agents, requiring PPE. Normal workweek is 48 hours, with possible overtime. At V2X, we are committed to equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive, diverse workplace. We treat all individuals with fairness, respect, and dignity, leveraging diverse experiences and perspectives to drive innovation and success.
#J-18808-Ljbffr
The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the site. The applicant will be responsible for submitting various reports, must be detail-oriented, and demonstrate the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills, along with strong analytical and problem-solving skills, are essential. Responsibilities
Exhibit behavior consistent with the company code of conduct. Proactively manage appointment scheduling and coordination using Microsoft Outlook. Communicate effectively in English, both orally and in writing, to convey messages clearly to co-workers, customers, and all levels of management. Work efficiently in a high-stress, fast-paced environment and demonstrate flexibility to handle a dynamic work environment. Exhibit strong time management and organizational skills, with the ability to multi-task while maintaining attention to detail. Assemble and analyze information, prepare reports, and agendas. Maintain files, keep records, compile reports, and process documents promptly. Draft and produce grammatically correct, accurate, and complete final correspondence, including letters and memoranda. Develop and edit PowerPoint slides and similar presentation materials. Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files. Possess professional interpersonal skills and the ability to work well with others, as well as independently in a fast-paced environment with changing priorities. Proactively suggest process improvements. Work on special projects as assigned. Perform other duties as assigned. Qualifications
Minimum Qualifications: Education/Certifications: A high school diploma is required; an Associate Degree or Business School Certification is preferred. One year of related experience may substitute for one year of education. Experience: Four to five years of relevant, executive-level experience. Skills: Good organizational skills; proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook); ability to work with a diverse workforce; experience in data collection and analysis. Working Environment: Primarily in a general office setting, with potential outdoor work under extreme climatic conditions, including dust storms and high temperatures up to 130 degrees in summer. May involve exposure to chemical or biological agents, requiring PPE. Normal workweek is 48 hours, with possible overtime. At V2X, we are committed to equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive, diverse workplace. We treat all individuals with fairness, respect, and dignity, leveraging diverse experiences and perspectives to drive innovation and success.
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
7
ADMINISTRATIVE ASSISTANT
Doha, Doha
HealthCare Dynamics Gen. Trading Company W.L.L
Posted 14 days ago
Job Viewed
Job Description
Job Title: ADMINISTRATIVE ASSISTANT
Company:
KILONEWTONS
Location:
Doha, Qatar
Experience:
3+ Years
About KILONEWTONS
KILONEWTONS
is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!
Key Responsibilities
Manage executive calendars
and schedule meetings/appointments
Handle correspondence
(emails, calls, mail) with professionalism
Prepare reports, presentations , and maintain filing systems
Coordinate travel arrangements
and process expense reports
Office management
(supplies, equipment, vendor coordination)
Assist with HR tasks
(onboarding, records maintenance)
Support department projects
with data entry and research
Must-Have Skills
3+ years
in
administrative support roles
Advanced Proficiency In
MS Office Suite (Word, Excel, PowerPoint, Outlook) Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
Why Join KILONEWTONS?
Professional work environment
with growth opportunities
Competitive Compensation Package
Central Doha location
with modern facilities
Supportive team culture
How To Apply
Email your
CV + cover letter
to:
Subject:
“ADMINISTRATIVE ASSISTANT Application – (Your Name)”
Website:
#J-18808-Ljbffr
Company:
KILONEWTONS
Location:
Doha, Qatar
Experience:
3+ Years
About KILONEWTONS
KILONEWTONS
is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!
Key Responsibilities
Manage executive calendars
and schedule meetings/appointments
Handle correspondence
(emails, calls, mail) with professionalism
Prepare reports, presentations , and maintain filing systems
Coordinate travel arrangements
and process expense reports
Office management
(supplies, equipment, vendor coordination)
Assist with HR tasks
(onboarding, records maintenance)
Support department projects
with data entry and research
Must-Have Skills
3+ years
in
administrative support roles
Advanced Proficiency In
MS Office Suite (Word, Excel, PowerPoint, Outlook) Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
Why Join KILONEWTONS?
Professional work environment
with growth opportunities
Competitive Compensation Package
Central Doha location
with modern facilities
Supportive team culture
How To Apply
Email your
CV + cover letter
to:
Subject:
“ADMINISTRATIVE ASSISTANT Application – (Your Name)”
Website:
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
8
Administrative assistant
Dukhan
Abroad Work
Posted 16 days ago
Job Viewed
Job Description
Administrative assistant vacancy in Dukhan Qatar
Administrative Assistant
We are hiring an experienced Administrative Assistant to join our team in Dukhan. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail. Responsibilities include managing schedules, coordinating meetings and appointments, and maintaining records and databases. The candidate should also be proficient in Microsoft Office and have a working knowledge of basic accounting principles. A minimum of 2 years of experience in a similar role is required. This is a full-time position with competitive salary and benefits package. Applicants must be fluent in English and have legal authorization to work in Qatar.
Profession: Administrative assistant Salary: $1500 City: Dukhan Country: Qatar This job has no reviews yet. You can be the first! Users also frequently search in these cities: More professions from the category Top Management - Directors: Subscribe to our telegram channel @layboard_in
#J-18808-Ljbffr
Administrative Assistant
We are hiring an experienced Administrative Assistant to join our team in Dukhan. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail. Responsibilities include managing schedules, coordinating meetings and appointments, and maintaining records and databases. The candidate should also be proficient in Microsoft Office and have a working knowledge of basic accounting principles. A minimum of 2 years of experience in a similar role is required. This is a full-time position with competitive salary and benefits package. Applicants must be fluent in English and have legal authorization to work in Qatar.
Profession: Administrative assistant Salary: $1500 City: Dukhan Country: Qatar This job has no reviews yet. You can be the first! Users also frequently search in these cities: More professions from the category Top Management - Directors: Subscribe to our telegram channel @layboard_in
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
9