83 Administrative Professionals jobs in Qatar

Administrative Assistant

Doha, Doha Vistas Global

Posted today

Job Viewed

Tap Again To Close

Job Description

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Continue with Google Continue with Google

Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant (Administrative Support Specialist) to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

  • Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
  • Ensure office equipment is functional, serviced, and maintained regularly.
  • Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

  • Maintain physical and digital records using barcoding and records-keeping systems.
  • Organize and securely store documents to allow quick retrieval and easy access.
  • Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

  • Process employee and tenant access card applications, including new hires, terminations, and role changes.
  • Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

  • Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
  • Manage parking permit applications and maintain accurate records.

Time and Attendance

  • Review and validate daily employee time and attendance data.
  • Generate weekly attendance reports for payroll and management, highlighting irregularities.
  • Collaborate with department heads to resolve discrepancies and enforce policy compliance.
  • Monitor and maintain adequate office supply levels.
  • Manage vendor relationships, place orders, and track deliveries.
  • Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

  • Track purchase orders to ensure timely delivery of goods and services.
  • Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
  • Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

  • Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
  • Support onboarding, internal communications, and office coordination.
  • Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

  • Bachelor’s degree in Business Administration, Human Resources, or a related field.
  • 10 years of administrative or office management experience (preferably in Qatar or GCC region).
  • Strong organizational and multitasking skills with attention to detail.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
  • Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
  • Ability to work independently, handle confidential information, and meet tight deadlines.
  • Fluency in English; Arabic proficiency is an added advantage.
Executive Administrative Specialist (Administration Generalist 2) - 24697 Recreation Experience Expert (Receptionist) #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Doha, Doha KinTec Recruitment Ltd

Posted 2 days ago

Job Viewed

Tap Again To Close

Job Description

Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract

Qualifications

  • Higher secondary education, with additional training in computer applications.

  • Training in records management and automated systems is an advantage.

  • Strong written and verbal English communication skills.

Experience

  • Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.

  • Familiarity with document management systems and quality processes.

  • Experience supporting logistics, procurement, and vendor coordination is desirable.

Key Responsibilities

  • Support document controllers and administrative staff in managing project documentation activities.

  • Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).

  • Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).

  • Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.

  • Maintain hardcopy and electronic filing systems in compliance with quality standards.

  • Support project dossier reviews, archiving, and disposal of completed documentation.

  • Assist in staff development and training programs.

  • Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.

  • Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.

  • Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.

  • Handle urgent requests, including shutdown-related and critical material needs.

  • Prepare and maintain regular progress and KPI reports.

Preferred Skills

  • Strong organisational and multitasking abilities.

  • Good knowledge of logistics, supply chain coordination, and vendor management.

  • Ability to build effective communication channels with stakeholders.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Doha, Doha Al Sharqi Holding

Posted 3 days ago

Job Viewed

Tap Again To Close

Job Description

We are seeking a Administrative Assistant with a strong background in client relations, especially within the recruitment or service sector. The ideal candidate will be responsible for delivering exceptional customer service and ensuring a smooth recruitment process from initial inquiry to worker handover.

Duties And Responsibilities

  • Answer customer calls and inquiries accurately and professionally.
  • Receive customers in person, identify their needs, and provide appropriate service solutions.
  • Follow up on customer files from contract signing until worker arrival and handover.
  • Conduct regular follow-ups with clients during and after service delivery to ensure satisfaction.
  • Coordinate with external recruitment agencies in labor-supplying countries to track order status.
  • Enter and update customer data, order files, and contracts in the internal system.
  • Resolve problems and complaints to ensure high levels of customer satisfaction.
  • Schedule worker handover appointments and coordinate with sponsors.
  • Ensure completion of all documents and legal requirements for recruitment.
  • Liaise with relevant authorities such as the Ministry of Labor or foreign offices as needed.
  • Prepare weekly reports on case progress, complaints, and resolutions.
  • Maintain strict confidentiality and professional ethics in all client dealings.
  • Promote company services for recruiting domestic and professional workers.
  • Prepare offers and pricing and ensure contract signing with clients.
  • Participate in marketing events and exhibitions to strengthen market presence.
  • Submit periodic reports on sales activities and customer feedback.
  • Comply with company policies and customer service standards.

Qualifications And Requirements

  • Arabic speakers only apply for the job
  • Minimum 2 years of experience in customer service, preferably in recruitment agencies or service-based companies.
  • Strong problem-solving ability and capacity to work under pressure.
  • Proficient in computer systems and CRM software.
  • Professional appearance with strong interpersonal skills across diverse nationalities.
  • NOC is required.
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

ADMINISTRATIVE ASSISTANT

Doha, Doha McGill Office of Sustainability

Posted 7 days ago

Job Viewed

Tap Again To Close

Job Description

Job Title: ADMINISTRATIVE ASSISTANT

Company: KILONEWTONS

Location: Doha, Qatar

Experience: 3+ Years

About KILONEWTONS

KILONEWTONS is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!

Key Responsibilities

Manage executive calendars and schedule meetings/appointments

Handle correspondence (emails, calls, mail) with professionalism

Prepare reports, presentations , and maintain filing systems

Coordinate travel arrangements and process expense reports

Office management (supplies, equipment, vendor coordination)

Assist with HR tasks (onboarding, records maintenance)

Support department projects with data entry and research

Must-Have Skills

3+ years in administrative support roles

Advanced Proficiency In

  • MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality

Why Join KILONEWTONS?

Professional work environment with growth opportunities

Competitive Compensation Package

Central Doha location with modern facilities

Supportive team culture

How To Apply

Email your CV + cover letter to:



Subject: “ADMINISTRATIVE ASSISTANT Application – (Your Name)”

Website: #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative assistant

Lusail Abroad Work

Posted 10 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative assistant vacancy in Lusail Qatar

Administrative Assistant - Lusail, Qatar

An established company in Lusail, Qatar is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be fluent in English and have previous experience in a similar role.

Responsibilities:
- Provide administrative support to management and team members
- Manage calendars, schedule appointments and meetings
- Draft and edit correspondence, reports, and presentations
- Handle incoming calls and emails, responding to inquiries or forwarding to the appropriate person
- Maintain office supplies and equipment
- Organize and maintain filing systems
- Coordinate travel arrangements for staff members
- Assist with special projects as needed

Requirements:
- Bachelor's degree in business administration or relevant field preferred
- Minimum of 2 years experience as an administrative assistant or similar role
- Fluent in English (oral and written)
- Proficient in Microsoft Office Suite
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Ability to work independently with minimal supervision

Salary:
1400$ per month

If you are a proactive individual with exceptional organizational skills looking for a challenging opportunity, we would love to hear from you. This position is open to Indian nationals who are fluent in English. Only shortlisted candidates will be contacted.

This job has no reviews yet. You can be the first!

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative assistant

Dukhan Abroad Work

Posted 10 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative assistant vacancy in Dukhan Qatar

Administrative Assistant

We are hiring an experienced Administrative Assistant to join our team in Dukhan. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail. Responsibilities include managing schedules, coordinating meetings and appointments, and maintaining records and databases. The candidate should also be proficient in Microsoft Office and have a working knowledge of basic accounting principles. A minimum of 2 years of experience in a similar role is required. This is a full-time position with competitive salary and benefits package. Applicants must be fluent in English and have legal authorization to work in Qatar.

Profession: Administrative assistant
Salary: $1500
City: Dukhan
Country: Qatar

This job has no reviews yet. You can be the first!

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative assistant

Lusail PPOAR

Posted 11 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative assistant vacancy in Lusail Qatar

Administrative Assistant - Lusail, Qatar


We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Lusail, Qatar. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support to our team.

Responsibilities:
- Manage and maintain office supplies and equipment
- Handle incoming and outgoing correspondence
- Schedule appointments and meetings for team members
- Prepare documents, reports, and presentations as needed
- Maintain accurate records and files
- Coordinate travel arrangements for team members
- Assist with financial tasks such as invoicing and expense tracking

Requirements:
- High school diploma or equivalent; Associate's degree preferred
- Proven experience as an administrative assistant or in a similar role
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Proficient in Microsoft Office Suite
- Familiarity with basic accounting principles is a plus
- Fluency in English is required; proficiency in Arabic is a plus

We welcome individuals from all nationalities to apply, however preference will be given to Pakistani or African candidates. This is an excellent opportunity for English-speaking individuals looking for job opportunities in Qatar. If you are highly motivated, detail-oriented, and have a passion for administrative work, we encourage you to apply for this position.

This job has no reviews yet. You can be the first!

Administrative assistant Jobs in Lusail:

The most in-demand professions in Lusail:

Jobs available in princess cruise company

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
Be The First To Know

About the latest Administrative professionals Jobs in Qatar !

Administrative assistant

Dukhan Jing Hau

Posted 11 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative assistant vacancy in Dukhan Qatar

Administrative Assistant - Indian Nationals (No English Required) in Dukhan, Qatar


We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in Dukhan, Qatar. This position is specifically open to Indian nationals who do not have a strict requirement for English proficiency.

As an Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth functioning of our office. Your main duties will include answering phone calls, responding to emails, scheduling appointments and meetings, managing calendars, and maintaining records and documents.

To excel in this role, you must have excellent organizational skills and be able to handle multiple tasks efficiently. You should also have strong communication skills, both verbal and written, as well as the ability to work independently with minimal supervision.

Requirements:
- Indian national residing in or willing to relocate to Dukhan, Qatar
- High school diploma or equivalent
- Proven experience as an administrative assistant or in a similar role
- Strong organizational and time-management skills
- Proficient in Microsoft Office suite
- Ability to work independently with minimal supervision
- Excellent communication skills in Hindi or any other Indian regional language

If you are a highly motivated individual with a strong work ethic and meet the above requirements, we encourage you to apply for this exciting opportunity. We offer competitive salary packages and opportunities for growth within the company.

Note: This position does not require English proficiency; however, basic knowledge of English will be considered an advantage.

This job has no reviews yet. You can be the first!

Administrative assistant Jobs in Dukhan:

The most in-demand professions in Dukhan:

Jobs available in princess cruise company

Users also frequently search in these cities:

More professions from the category Top Management - Directors:

Subscribe to our telegram channel @layboard_in

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative assistant

Lusail India Abroad

Posted 17 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative Assistant Vacancy in Lusail, Qatar

We are seeking an organized and efficient Administrative Assistant to join our team in Lusail, Qatar. This role involves supporting the daily operations of our company with a high level of attention to detail and multitasking ability.

Responsibilities:
  • Provide administrative support to the management team, including scheduling appointments, organizing meetings, and managing calendars
  • Prepare and edit correspondence, reports, and presentations
  • Maintain and update company records and databases
  • Coordinate travel arrangements for employees
  • Assist with event planning and coordination
  • Manage office supplies and equipment inventory
  • Handle incoming calls, emails, and other communications professionally
  • Perform general clerical duties such as filing, photocopying, and data entry
Requirements:
  • Proven experience as an administrative assistant or similar role
  • Excellent organizational skills with the ability to prioritize tasks effectively
  • Strong attention to detail and accuracy
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent communication skills in English; Arabic is a plus
  • Ability to work independently with minimal supervision
  • Strong time-management skills
  • Professional demeanor with a positive attitude
Preferred:
  • Previous experience working in Qatar
  • Knowledge of local customs and culture

We welcome applications from individuals of all nationalities. If you meet the requirements listed above, please submit your application today!

This job is currently active and accepting applications.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.

Administrative assistant

Dukhan Work standard

Posted 17 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative Assistant Vacancy in Dukhan, Qatar

We are seeking a highly organized and efficient Administrative Assistant to join our international company in Dukhan, Qatar. The successful candidate will support our team of professionals and ensure the smooth operation of our office.

Responsibilities:
  1. Manage calendars, schedule appointments and meetings
  2. Answer phone calls and respond to emails
  3. Prepare and distribute correspondence, memos, and reports
  4. Organize and maintain physical and electronic files
  5. Make travel arrangements and process expense reports
  6. Coordinate with vendors and suppliers for office supplies
  7. Assist with project coordination and tracking deadlines
  8. Conduct research as needed for various projects
Requirements:
  • Proven experience as an Administrative Assistant or similar role
  • Excellent organizational skills with strong attention to detail
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong communication skills (both written and verbal)
  • Ability to multi-task and prioritize tasks effectively
  • Experience working in a fast-paced environment with tight deadlines
  • Fluency in English (knowledge of other languages is a plus)
  • Preference for African or Malayalee nationality

This is a great opportunity for someone eager to learn, with a positive attitude and willingness to take on new challenges. We offer a competitive salary and benefits packages. If you are looking for a dynamic work environment where your skills will be valued, please apply now!

Note: This job posting appears to be active. The description has been cleaned of irrelevant content and formatted for clarity.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Administrative Professionals Jobs