83 Administrative Professionals jobs in Qatar
Administrative Assistant
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Job Description – Administrative Assistant
Position Overview
We are seeking a detail-oriented and proactive Administrative Assistant (Administrative Support Specialist) to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.
Key Responsibilities
Office Maintenance
- Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
- Ensure office equipment is functional, serviced, and maintained regularly.
- Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.
Document Management
- Maintain physical and digital records using barcoding and records-keeping systems.
- Organize and securely store documents to allow quick retrieval and easy access.
- Manage archiving and disposal of records in line with organizational retention policies.
Access Card Applications
- Process employee and tenant access card applications, including new hires, terminations, and role changes.
- Maintain an updated access card database and ensure compliance with security standards.
Parking Allocations
- Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
- Manage parking permit applications and maintain accurate records.
Time and Attendance
- Review and validate daily employee time and attendance data.
- Generate weekly attendance reports for payroll and management, highlighting irregularities.
- Collaborate with department heads to resolve discrepancies and enforce policy compliance.
- Monitor and maintain adequate office supply levels.
- Manage vendor relationships, place orders, and track deliveries.
- Conduct regular inventory audits and update records.
Purchase Order (PO) Delivery Monitoring
- Track purchase orders to ensure timely delivery of goods and services.
- Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
- Maintain a PO log to align with procurement processes and escalate discrepancies.
Other HR & Administrative Support
- Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
- Support onboarding, internal communications, and office coordination.
- Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.
Qualifications & Requirements
- Bachelor’s degree in Business Administration, Human Resources, or a related field.
- 10 years of administrative or office management experience (preferably in Qatar or GCC region).
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
- Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
- Ability to work independently, handle confidential information, and meet tight deadlines.
- Fluency in English; Arabic proficiency is an added advantage.
Administrative Assistant
Posted 2 days ago
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Job Description
Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract
Qualifications
Higher secondary education, with additional training in computer applications.
Training in records management and automated systems is an advantage.
Strong written and verbal English communication skills.
Experience
Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.
Familiarity with document management systems and quality processes.
Experience supporting logistics, procurement, and vendor coordination is desirable.
Key Responsibilities
Support document controllers and administrative staff in managing project documentation activities.
Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).
Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).
Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.
Maintain hardcopy and electronic filing systems in compliance with quality standards.
Support project dossier reviews, archiving, and disposal of completed documentation.
Assist in staff development and training programs.
Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.
Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.
Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.
Handle urgent requests, including shutdown-related and critical material needs.
Prepare and maintain regular progress and KPI reports.
Preferred Skills
Strong organisational and multitasking abilities.
Good knowledge of logistics, supply chain coordination, and vendor management.
Ability to build effective communication channels with stakeholders.
Administrative Assistant
Posted 3 days ago
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Job Description
We are seeking a Administrative Assistant with a strong background in client relations, especially within the recruitment or service sector. The ideal candidate will be responsible for delivering exceptional customer service and ensuring a smooth recruitment process from initial inquiry to worker handover.
Duties And Responsibilities
- Answer customer calls and inquiries accurately and professionally.
- Receive customers in person, identify their needs, and provide appropriate service solutions.
- Follow up on customer files from contract signing until worker arrival and handover.
- Conduct regular follow-ups with clients during and after service delivery to ensure satisfaction.
- Coordinate with external recruitment agencies in labor-supplying countries to track order status.
- Enter and update customer data, order files, and contracts in the internal system.
- Resolve problems and complaints to ensure high levels of customer satisfaction.
- Schedule worker handover appointments and coordinate with sponsors.
- Ensure completion of all documents and legal requirements for recruitment.
- Liaise with relevant authorities such as the Ministry of Labor or foreign offices as needed.
- Prepare weekly reports on case progress, complaints, and resolutions.
- Maintain strict confidentiality and professional ethics in all client dealings.
- Promote company services for recruiting domestic and professional workers.
- Prepare offers and pricing and ensure contract signing with clients.
- Participate in marketing events and exhibitions to strengthen market presence.
- Submit periodic reports on sales activities and customer feedback.
- Comply with company policies and customer service standards.
- Arabic speakers only apply for the job
- Minimum 2 years of experience in customer service, preferably in recruitment agencies or service-based companies.
- Strong problem-solving ability and capacity to work under pressure.
- Proficient in computer systems and CRM software.
- Professional appearance with strong interpersonal skills across diverse nationalities.
- NOC is required.
ADMINISTRATIVE ASSISTANT
Posted 7 days ago
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Job Description
Company: KILONEWTONS
Location: Doha, Qatar
Experience: 3+ Years
About KILONEWTONS
KILONEWTONS is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!
Key Responsibilities
Manage executive calendars and schedule meetings/appointments
Handle correspondence (emails, calls, mail) with professionalism
Prepare reports, presentations , and maintain filing systems
Coordinate travel arrangements and process expense reports
Office management (supplies, equipment, vendor coordination)
Assist with HR tasks (onboarding, records maintenance)
Support department projects with data entry and research
Must-Have Skills
3+ years in administrative support roles
Advanced Proficiency In
- MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
Professional work environment with growth opportunities
Competitive Compensation Package
Central Doha location with modern facilities
Supportive team culture
How To Apply
Email your CV + cover letter to:
Subject: “ADMINISTRATIVE ASSISTANT Application – (Your Name)”
Website: #J-18808-Ljbffr
Administrative assistant
Posted 10 days ago
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Administrative Assistant - Lusail, Qatar
An established company in Lusail, Qatar is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be fluent in English and have previous experience in a similar role.
Responsibilities:
- Provide administrative support to management and team members
- Manage calendars, schedule appointments and meetings
- Draft and edit correspondence, reports, and presentations
- Handle incoming calls and emails, responding to inquiries or forwarding to the appropriate person
- Maintain office supplies and equipment
- Organize and maintain filing systems
- Coordinate travel arrangements for staff members
- Assist with special projects as needed
Requirements:
- Bachelor's degree in business administration or relevant field preferred
- Minimum of 2 years experience as an administrative assistant or similar role
- Fluent in English (oral and written)
- Proficient in Microsoft Office Suite
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Ability to work independently with minimal supervision
Salary:
1400$ per month
If you are a proactive individual with exceptional organizational skills looking for a challenging opportunity, we would love to hear from you. This position is open to Indian nationals who are fluent in English. Only shortlisted candidates will be contacted.
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#J-18808-LjbffrAdministrative assistant
Posted 10 days ago
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Administrative Assistant
We are hiring an experienced Administrative Assistant to join our team in Dukhan. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail. Responsibilities include managing schedules, coordinating meetings and appointments, and maintaining records and databases. The candidate should also be proficient in Microsoft Office and have a working knowledge of basic accounting principles. A minimum of 2 years of experience in a similar role is required. This is a full-time position with competitive salary and benefits package. Applicants must be fluent in English and have legal authorization to work in Qatar.
Profession: Administrative assistant
Salary: $1500
City: Dukhan
Country: Qatar
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#J-18808-LjbffrAdministrative assistant
Posted 11 days ago
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Job Description
Administrative Assistant - Lusail, Qatar
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Lusail, Qatar. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing administrative support to our team.
Responsibilities:
- Manage and maintain office supplies and equipment
- Handle incoming and outgoing correspondence
- Schedule appointments and meetings for team members
- Prepare documents, reports, and presentations as needed
- Maintain accurate records and files
- Coordinate travel arrangements for team members
- Assist with financial tasks such as invoicing and expense tracking
Requirements:
- High school diploma or equivalent; Associate's degree preferred
- Proven experience as an administrative assistant or in a similar role
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Proficient in Microsoft Office Suite
- Familiarity with basic accounting principles is a plus
- Fluency in English is required; proficiency in Arabic is a plus
We welcome individuals from all nationalities to apply, however preference will be given to Pakistani or African candidates. This is an excellent opportunity for English-speaking individuals looking for job opportunities in Qatar. If you are highly motivated, detail-oriented, and have a passion for administrative work, we encourage you to apply for this position.
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Administrative assistant
Posted 11 days ago
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Administrative Assistant - Indian Nationals (No English Required) in Dukhan, Qatar
We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in Dukhan, Qatar. This position is specifically open to Indian nationals who do not have a strict requirement for English proficiency.
As an Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth functioning of our office. Your main duties will include answering phone calls, responding to emails, scheduling appointments and meetings, managing calendars, and maintaining records and documents.
To excel in this role, you must have excellent organizational skills and be able to handle multiple tasks efficiently. You should also have strong communication skills, both verbal and written, as well as the ability to work independently with minimal supervision.
Requirements:
- Indian national residing in or willing to relocate to Dukhan, Qatar
- High school diploma or equivalent
- Proven experience as an administrative assistant or in a similar role
- Strong organizational and time-management skills
- Proficient in Microsoft Office suite
- Ability to work independently with minimal supervision
- Excellent communication skills in Hindi or any other Indian regional language
If you are a highly motivated individual with a strong work ethic and meet the above requirements, we encourage you to apply for this exciting opportunity. We offer competitive salary packages and opportunities for growth within the company.
Note: This position does not require English proficiency; however, basic knowledge of English will be considered an advantage.
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#J-18808-LjbffrAdministrative assistant
Posted 17 days ago
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Job Description
We are seeking an organized and efficient Administrative Assistant to join our team in Lusail, Qatar. This role involves supporting the daily operations of our company with a high level of attention to detail and multitasking ability.
Responsibilities:- Provide administrative support to the management team, including scheduling appointments, organizing meetings, and managing calendars
- Prepare and edit correspondence, reports, and presentations
- Maintain and update company records and databases
- Coordinate travel arrangements for employees
- Assist with event planning and coordination
- Manage office supplies and equipment inventory
- Handle incoming calls, emails, and other communications professionally
- Perform general clerical duties such as filing, photocopying, and data entry
- Proven experience as an administrative assistant or similar role
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent communication skills in English; Arabic is a plus
- Ability to work independently with minimal supervision
- Strong time-management skills
- Professional demeanor with a positive attitude
- Previous experience working in Qatar
- Knowledge of local customs and culture
We welcome applications from individuals of all nationalities. If you meet the requirements listed above, please submit your application today!
This job is currently active and accepting applications.
#J-18808-LjbffrAdministrative assistant
Posted 17 days ago
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Job Description
We are seeking a highly organized and efficient Administrative Assistant to join our international company in Dukhan, Qatar. The successful candidate will support our team of professionals and ensure the smooth operation of our office.
Responsibilities:- Manage calendars, schedule appointments and meetings
- Answer phone calls and respond to emails
- Prepare and distribute correspondence, memos, and reports
- Organize and maintain physical and electronic files
- Make travel arrangements and process expense reports
- Coordinate with vendors and suppliers for office supplies
- Assist with project coordination and tracking deadlines
- Conduct research as needed for various projects
- Proven experience as an Administrative Assistant or similar role
- Excellent organizational skills with strong attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong communication skills (both written and verbal)
- Ability to multi-task and prioritize tasks effectively
- Experience working in a fast-paced environment with tight deadlines
- Fluency in English (knowledge of other languages is a plus)
- Preference for African or Malayalee nationality
This is a great opportunity for someone eager to learn, with a positive attitude and willingness to take on new challenges. We offer a competitive salary and benefits packages. If you are looking for a dynamic work environment where your skills will be valued, please apply now!
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