45 Administrative Professionals jobs in Qatar
Administrative Assistant
Doha, Doha
Boeing
Posted today
Job Viewed
Job Description
At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful, and inclusive, with great opportunities for professional growth. Find your future with us. Position: Administrative Assistant Location: Al Udeid, Qatar Boeing Qatar is seeking a highly organized and detail-oriented
Administrative Assistant
to support daily operations in a dynamic, fast-paced, and male-dominated work environment. Responsibilities include managing base access, DFAC billing, supply orders, training certificates, and other administrative tasks. The ideal candidate should possess excellent multitasking skills, discretion, and the ability to handle time-sensitive projects efficiently. Key Responsibilities:
Manage base passes and DFAC billing, including processing requests and maintaining records. Monitor and track billing-related information, ensuring accuracy and organized documentation. Manage procurement of supplies, track orders, deliveries, and inventory levels. Provide administrative support such as preparing documents, managing training certificates, and organizational charts. Assist with special projects and logistical coordination, including creating shuttle schedules and communicating schedules to relevant personnel. Basic Qualifications:
Minimum 2 years’ experience in a corporate environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Friendly, cooperative attitude with a willingness to assist others and undertake routine and special tasks. Ability to work well in a team and maintain confidentiality while managing priorities. Willingness to learn new skills. Preferred Qualifications:
Excellent English and Arabic written and oral communication skills. Experience in a multinational environment and similar administrative roles. This role offers an opportunity to develop valuable administrative expertise in a structured and efficient workplace. Candidates should be organized, adaptable to changing priorities, and reside in or be willing to relocate to the area at their own expense. Additional Information: This position does not include relocation assistance. Employer willing to sponsor employment visas. Application deadline: July 17, 2025. Equal Opportunity Employer. We welcome applications from candidates with disabilities and provide accommodations during the recruitment process.
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Administrative Assistant
to support daily operations in a dynamic, fast-paced, and male-dominated work environment. Responsibilities include managing base access, DFAC billing, supply orders, training certificates, and other administrative tasks. The ideal candidate should possess excellent multitasking skills, discretion, and the ability to handle time-sensitive projects efficiently. Key Responsibilities:
Manage base passes and DFAC billing, including processing requests and maintaining records. Monitor and track billing-related information, ensuring accuracy and organized documentation. Manage procurement of supplies, track orders, deliveries, and inventory levels. Provide administrative support such as preparing documents, managing training certificates, and organizational charts. Assist with special projects and logistical coordination, including creating shuttle schedules and communicating schedules to relevant personnel. Basic Qualifications:
Minimum 2 years’ experience in a corporate environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Friendly, cooperative attitude with a willingness to assist others and undertake routine and special tasks. Ability to work well in a team and maintain confidentiality while managing priorities. Willingness to learn new skills. Preferred Qualifications:
Excellent English and Arabic written and oral communication skills. Experience in a multinational environment and similar administrative roles. This role offers an opportunity to develop valuable administrative expertise in a structured and efficient workplace. Candidates should be organized, adaptable to changing priorities, and reside in or be willing to relocate to the area at their own expense. Additional Information: This position does not include relocation assistance. Employer willing to sponsor employment visas. Application deadline: July 17, 2025. Equal Opportunity Employer. We welcome applications from candidates with disabilities and provide accommodations during the recruitment process.
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0
Administrative Assistant
Doha, Doha
Vistas Global
Posted 4 days ago
Job Viewed
Job Description
Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents. Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications. Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook. Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel. Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized workspace. Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed. Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience. Administrative Projects: Assist with special projects, research, and data analysis as assigned. Skills Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Strong organizational skills with a keen attention to detail. Effective written and verbal communication abilities. Excellent time management and multitasking skills. Discretion and a strong sense of confidentiality. Ability to work both independently and collaboratively in a fast-paced environment. Strong problem-solving skills and a proactive approach to tasks. Qualifications Bachelor’s Degree Must have Valid QID and NOC. Available to join immediately. At least 3 years experience as an Administrative Assistant or in a similar role.
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1
Administrative assistant
Dukhan
Abroad Work
Posted 8 days ago
Job Viewed
Job Description
Administrative assistant vacancy in Dukhan Qatar
Administrative Assistant
We are hiring an experienced Administrative Assistant to join our team in Dukhan. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail. Responsibilities include managing schedules, coordinating meetings and appointments, and maintaining records and databases. The candidate should also be proficient in Microsoft Office and have a working knowledge of basic accounting principles. A minimum of 2 years of experience in a similar role is required. This is a full-time position with competitive salary and benefits package. Applicants must be fluent in English and have legal authorization to work in Qatar.
Profession: Administrative assistant Salary: $1500 City: Dukhan Country: Qatar This job has no reviews yet. You can be the first! Users also frequently search in these cities: More professions from the category Top Management - Directors: Subscribe to our telegram channel @layboard_in
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Administrative Assistant
We are hiring an experienced Administrative Assistant to join our team in Dukhan. The ideal candidate will have excellent communication skills, be highly organized, and have a strong attention to detail. Responsibilities include managing schedules, coordinating meetings and appointments, and maintaining records and databases. The candidate should also be proficient in Microsoft Office and have a working knowledge of basic accounting principles. A minimum of 2 years of experience in a similar role is required. This is a full-time position with competitive salary and benefits package. Applicants must be fluent in English and have legal authorization to work in Qatar.
Profession: Administrative assistant Salary: $1500 City: Dukhan Country: Qatar This job has no reviews yet. You can be the first! Users also frequently search in these cities: More professions from the category Top Management - Directors: Subscribe to our telegram channel @layboard_in
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2
Administrative Assistant
Doha, Doha
MTM Group
Posted 20 days ago
Job Viewed
Job Description
Job Summary Elite Swim Academy is seeking a highly organized, detail-oriented, and customer-focused
Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
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Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
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3
Administrative assistant
Vistas Global
Posted today
Job Viewed
Job Description
Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and Power Point. Maintain an organized filing system for digital and physical documents.
Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications.
Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook.
Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel.
Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized
workspace.
Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed.
Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience.
Administrative Projects: Assist with special projects, research, and data analysis as assigned.
Skills
Exceptional proficiency in Microsoft Office Suite, including Word, Excel, Power Point, and Outlook.
Strong organizational skills with a keen attention to detail.
Effective written and verbal communication abilities.
Excellent time management and multitasking skills.
Discretion and a strong sense of confidentiality.
Ability to work both independently and collaboratively in a fast-paced environment.
Strong problem-solving skills and a proactive approach to tasks.
Qualifications
Bachelor’s Degree
Must have Valid QID and NOC.
Available to join immediately.
At least 3 years experience as an Administrative Assistant or in a similar role.#J-18808-Ljbffr
Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications.
Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook.
Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel.
Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized
workspace.
Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed.
Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience.
Administrative Projects: Assist with special projects, research, and data analysis as assigned.
Skills
Exceptional proficiency in Microsoft Office Suite, including Word, Excel, Power Point, and Outlook.
Strong organizational skills with a keen attention to detail.
Effective written and verbal communication abilities.
Excellent time management and multitasking skills.
Discretion and a strong sense of confidentiality.
Ability to work both independently and collaboratively in a fast-paced environment.
Strong problem-solving skills and a proactive approach to tasks.
Qualifications
Bachelor’s Degree
Must have Valid QID and NOC.
Available to join immediately.
At least 3 years experience as an Administrative Assistant or in a similar role.#J-18808-Ljbffr
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4
Administrative Assistant
Doha, Doha
100 Careers
Posted today
Job Viewed
Job Description
Provides calendar management support for COO: schedule meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting, and distributing agendas, taking detailed minutes, maintaining a meeting tracker.
- Communicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the COO office to foster strong working relationships.
- Prepares on behalf of the COO, all forms of needed correspondences in an accurate and timely fashion confidential manner.
- Manages and tends to call or message for the COO on a daily basis, or as required
- Receives, screens, distributes, or files all incoming correspondences to and from the COO office.
- Full support of the reception desk (answering and forwarding the phone calls, assist the guests, vendors, suppliers, book conference rooms)
**Job Specifications**:
- Three - Five years of executive experience in the Healthcare Industry is a must.
- Strong knowledge of Microsoft Office
- Ability to organize and think independently
- Strong organizational, communication and interpersonal skills.
- Fluent English speaker. Knowledge of Arabic will be an advantage although not essential.
- Locally available with transferable visa
**Job Types**: Permanent, Full-time
Application Question(s):
- Are you in Doha?
**Experience**:
- health care industry: 3 years (required)
**Language**:
- English (required)
- Communicates (verbal and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the COO office to foster strong working relationships.
- Prepares on behalf of the COO, all forms of needed correspondences in an accurate and timely fashion confidential manner.
- Manages and tends to call or message for the COO on a daily basis, or as required
- Receives, screens, distributes, or files all incoming correspondences to and from the COO office.
- Full support of the reception desk (answering and forwarding the phone calls, assist the guests, vendors, suppliers, book conference rooms)
**Job Specifications**:
- Three - Five years of executive experience in the Healthcare Industry is a must.
- Strong knowledge of Microsoft Office
- Ability to organize and think independently
- Strong organizational, communication and interpersonal skills.
- Fluent English speaker. Knowledge of Arabic will be an advantage although not essential.
- Locally available with transferable visa
**Job Types**: Permanent, Full-time
Application Question(s):
- Are you in Doha?
**Experience**:
- health care industry: 3 years (required)
**Language**:
- English (required)
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
Vistas Global
Posted today
Job Viewed
Job Description
Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents.
- Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook.
- Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel.
- Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized
workspace.
- Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed.
- Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience.
- Administrative Projects: Assist with special projects, research, and data analysis as assigned.
**Skills**
- Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills with a keen attention to detail.
- Effective written and verbal communication abilities.
- Excellent time management and multitasking skills.
- Discretion and a strong sense of confidentiality.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to tasks.
**Qualifications**
- Bachelor’s Degree
- Must have Valid QID and NOC.
- Available to join immediately.
- At least 3 years experience as an Administrative Assistant or in a similar role.
Job ID 230524-114BS
- Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook.
- Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel.
- Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized
workspace.
- Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed.
- Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience.
- Administrative Projects: Assist with special projects, research, and data analysis as assigned.
**Skills**
- Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills with a keen attention to detail.
- Effective written and verbal communication abilities.
- Excellent time management and multitasking skills.
- Discretion and a strong sense of confidentiality.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to tasks.
**Qualifications**
- Bachelor’s Degree
- Must have Valid QID and NOC.
- Available to join immediately.
- At least 3 years experience as an Administrative Assistant or in a similar role.
Job ID 230524-114BS
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
Doha, Doha
Strings international LLC
Posted 4 days ago
Job Viewed
Job Description
We are looking for a talented and motivated individual who can handle the following responsibilities:
Indoor Sales : Manage walk-in clients and sales calls.
Accounts Handling : Experience with Tally software is a must.
Reporting : Prepare and maintain reports using Microsoft Excel .
Requirements:
Proficiency in Tally and MS Excel
Good communication and organizational skills
Prior experience in a similar role is a plus
Contact : or
If you are interested or know someone suitable, please get in touch!
Executive Assistant, International Public Sector Recreation Experience Expert (Receptionist) Full Time Receptionist for a Hair Salon in Qatar . Infant Teacher- Nursery & Reception (August 2025 Start)
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7
Executive Administrative Assistant
Doha, Doha
Strings international LLC
Posted 3 days ago
Job Viewed
Job Description
We are looking for a talented and motivated individual who can handle the following responsibilities: · Indoor Sales : Manage walk-in clients and sales calls. · Accounts Handling : Experience with
Tally software
is a must. · Reporting : Prepare and maintain reports using
Microsoft Excel . Requirements: ·Proficiency in
Tally
and
MS Excel ·Good communication and organizational skills ·Prior experience in a similar role is a plus Contact : (+974 3162-0748 or
) If you are interested or know someone suitable, please get in touch! Executive Assistant, International Public Sector
Recreation Experience Expert (Receptionist)
Full Time Receptionist for a Hair Salon in Qatar .
Infant Teacher- Nursery & Reception (August 2025 Start) #J-18808-Ljbffr
Tally software
is a must. · Reporting : Prepare and maintain reports using
Microsoft Excel . Requirements: ·Proficiency in
Tally
and
MS Excel ·Good communication and organizational skills ·Prior experience in a similar role is a plus Contact : (+974 3162-0748 or
) If you are interested or know someone suitable, please get in touch! Executive Assistant, International Public Sector
Recreation Experience Expert (Receptionist)
Full Time Receptionist for a Hair Salon in Qatar .
Infant Teacher- Nursery & Reception (August 2025 Start) #J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant (Qatarization)
Doha, Doha
University of Doha for Science & Technology
Posted 6 days ago
Job Viewed
Job Description
Overview
University of Doha for Science and Technology (UDST) is the first national applied University in the State of Qatar, offering applied Bachelors and Master’s degrees in addition to certificates and diplomas in various fields. UDST has over 50 programs in the fields of Engineering Technology and Industrial Trades, Business Management, Computing and Information Technology, Health Sciences, Continuing and Professional Education and more.
With more than 600 staff and over 7,000 students, UDST is the destination for top-notch applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences with incorporation of innovative technological interventions, to further enhance students’ skills and help develop talented graduates that can effectively contribute to a knowledge-based economy and make Qatar’s National Vision 2030 a reality.
Responsibilities
This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently. The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.
The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.
The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.
The successful candidate will establish and maintain files/records; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.
The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.
The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
Qualifications
Education and Certifications:
Diploma is required in Administration Management or related field is required.
Experience:
Minimum 3 Years Of Experience In Administrative Support Preferred.
Language:
Fluency in written and spoken English language required.
Fluency in written and spoken Arabic language required.
Other Required Skills:
Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written/verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.
#J-18808-Ljbffr
University of Doha for Science and Technology (UDST) is the first national applied University in the State of Qatar, offering applied Bachelors and Master’s degrees in addition to certificates and diplomas in various fields. UDST has over 50 programs in the fields of Engineering Technology and Industrial Trades, Business Management, Computing and Information Technology, Health Sciences, Continuing and Professional Education and more.
With more than 600 staff and over 7,000 students, UDST is the destination for top-notch applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences with incorporation of innovative technological interventions, to further enhance students’ skills and help develop talented graduates that can effectively contribute to a knowledge-based economy and make Qatar’s National Vision 2030 a reality.
Responsibilities
This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently. The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.
The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.
The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.
The successful candidate will establish and maintain files/records; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.
The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.
The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
Qualifications
Education and Certifications:
Diploma is required in Administration Management or related field is required.
Experience:
Minimum 3 Years Of Experience In Administrative Support Preferred.
Language:
Fluency in written and spoken English language required.
Fluency in written and spoken Arabic language required.
Other Required Skills:
Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written/verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.
#J-18808-Ljbffr
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9