43 Administrative Roles jobs in Qatar

Job title

Office Assistant

Ref #

Location

Qatar - Doha

Job family

Corporate & Commercial

• Closing date: 26-Oct-2025

About Role

In this role, you shall provide general administrative support in day-to-day functions. Promotes high standards of corporate values through correspondence, telephone, and personal contact. Handles confidential and sensitive issues, which require a high degree of discretion and tact. Records/document control and maintenance for all correspondences related to the department.

Responsibilities

• Provide necessary telephone backup coverage, schedule appointments, meetings, coordinate all related arrangements for effective functioning of the department.
• Perform administrative and secretarial support, coordinate activities etc. to ensure that requests are carried out.
• Handle inquiries, answer all queries related to every section of QR Medical Division and/or refer to the appropriate personnel/department.
• Review and answer mail and inquiries related to appointments.
• Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the department.
• Take and transcribe dictation, draft letters and internal memos. Process, handle and maintain all types of confidential information. Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
• Check all incoming medical documentation and ensure completeness/accuracy of information provided in the system to fast-track medical appointment and approvals and anticipate and prepare meeting materials etc. as and when required.
• Maintain confidential filing system, categories and maintain manuals, sensitive correspondence and other source material.
• Coordinate prompt purchasing office supplies and stationeries. Ensure proper maintenance of all office equipment.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You'll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what's never been done before. Together, everything is possible

Knowledge Skills & Experience

• High School Qualification with Minimum 1 year of job-related experience.
• Fluent in reading, writing and speaking English.
• Experience in handling administrative tasks is highly preferable.
• Certificate in computer applications, MS Office (Word, Excel, PowerPoint and Access).
• Excellent organizational skills.
• Medical Experience is an advantage.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before.

So whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries and be part of a truly global community.

How to Apply

If you're ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before.

So whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

Key Responsibilities:

• Handle filing, documentation, and data entry.
• Manage phone calls, emails, and correspondence.
• Assist in scheduling meetings and maintaining office supplies.
• Support the management team with clerical duties.

Qualifications:

• High school diploma or equivalent.
• Strong communication and organizational skills.
• Basic computer knowledge (MS Office, email).
• Attention to detail and reliability.

Job Type: Full Time

Job Location: Doha

Office Assistant – 2 Nos.

Location: Mesaieed, Qatar

Responsibilities:

• Provide administrative and clerical support.

• Manage filing, correspondence, and scheduling.

• Support HR/Admin with daily operations.

Requirements:

• 2+ years in office/admin support.

• Good communication in English (Arabic/Hindi advantage).

• Computer literacy in MS Office.

• Valid QID & NOC mandatory.

Please send your CV to :

Job Types: Full-time, Permanent

Application Question(s):

• Do you have a valid QID & NOC ?
• What is your salary expectation ?

Experience:

• Office Assistant : 2 years (Required)

Location:

• Doha (Required)

Job Description:

• Transport staff, visitors, documents, parcels etc. safely and timely to official destinations.
• Assist with general office duties: filing, photocopying, scanning, document handling.
• Handle incoming/outgoing mail and courier items.
• Purchase and maintain office supplies and stationery.
• Keeps the office looking clean, professional and well maintained.
• Assist in scheduling meetings, arranging refreshments, preparing meeting rooms.
• Support basic financial tasks (bill payments, banking errands) where applicable.

Qualifications & Skills

• Valid Qatar driver's license

Job Type: Full-time

Application Question(s):

• Do you have a valid Qatar Driving license ?
• What is your salary expectation , total

Qatar Office : - C- Ring road, Doha

With Good communication skill

Salary QAR

Working days :- Monday – Friday

Working hours : - 9am to 1pm

Please find the below tasks for the admin person in Qatar.

1. Employee Documentation:
2. Ensure all employee records are complete and properly filed. This includes the Employee Data Sheet, IAMS Offer Letter, QID/Residence Permit, Qatar Labour Contract, and Insurance Card copy. For employees on a dependent visa, kindly include their spouse's documentation as well.
3. Weekly Work Premises Update:
4. Reach out to employees via phone or email each week to confirm and record their current work location. Will share the IAMS contact details shortly.
5. Client Agreement Management:
6. Maintain a record of all agreements between IAMS and its clients. Send a reminder to the respective Account Managers at least three months before any agreement expiry date.
7. Company Documents:
8. Keep all IAMS company documents up to date and well-organized.
9. PRO Meetings & Reporting:
10. Attend the weekly PRO meetings and keep the management informed of any day-to-day operational matters.
11. Coordination with IAMS PRO:
12. Liaise with Mr. Amr Izzat, our PRO, regarding tasks assigned by Account Managers in the Dubai office.
13. Availability During Long Holidays:
14. In the case of extended public holidays, please ensure you carry your laptop to manage any potential emergencies that may arise.

Job Summary:

We are seeking an experienced Administrative Assistant to provide comprehensive administrative support services for development and infrastructure projects. This role operates on a call-off consultancy basis, delivering professional administrative services across multiple projects as needed.

Key Responsibilities:

• Provide administrative support to project teams and management
• Manage correspondence, communications, and documentation
• Coordinate meetings, appointments, and travel arrangements
• Maintain administrative systems and procedures
• Support project coordination and logistics activities
• Prepare administrative reports and documentation
• Ensure compliance with administrative policies and procedures

Required Qualifications:

• University degree in Administration, Business Administration, or related field from a recognized institution
• Minimum 10 years of professional experience in administrative support
• Strong organizational and time management skills
• Proficiency in office software and administrative systems
• Excellent communication and interpersonal skills

Preferred Experience:

• Infrastructure development projects
• Buildings and construction sector experience
• Humanitarian and emergency response
• Fit-out and rehabilitation projects
• Development projects in economic, health, and education sectors

Job Type: Full-time

Application Question(s):

• Please select your sector exposure from: Infrastructure, Buildings, Humanitarian & Emergency Response, Fit-out & Rehabilitation, Development Projects
• Confirm your bilingual proficiency level in English + Arabic
• Do you consent to include your CV in a client tender submission?
• What is your ability to join?
• What is your current salary?
• What is your expected salary?

Experience:

• Administrative Assistant: 10 years (Required)

About the Role:

We are seeking a proactive and detail-oriented Administrative Assistant to support our management team. The ideal candidate will be a female professional with excellent communication skills, strong organizational abilities, and proficiency in office tools. This role is crucial in ensuring smooth day-to-day operations and supporting our manager in administrative tasks.

Key Responsibilities:

• Manage and organize office files, records, and documents (both digital and physical)
• Draft, format, and manage correspondence, reports, and presentations
• Schedule meetings, appointments, and maintain calendars
• Handle phone calls, emails, and other communications professionally
• Maintain confidentiality and discretion in handling sensitive information
• Assist in preparing reports, data entry, and maintaining office supplies
• Coordinate with internal departments and external vendors when required

Required Skills & Qualifications:

• Excellent verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong file and document management skills
• Ability to multitask and prioritize tasks efficiently
• High attention to detail and organizational skills
• Minimum 1–2 years of experience in a similar administrative role preferred
• Bachelor's degree or diploma in Business Administration or related field

General Qualifications:

• Professional appearance and demeanor
• Positive attitude and willingness to learn
• Ability to work independently and as part of a team
• Trustworthy, punctual, and reliable

What We Offer:

• Supportive and respectful work environment
• Opportunities for growth and development
• Competitive salary based on experience
• Office hours: 8.00 AM PM

Job Types: Full-time, Permanent

Company Description

Welcome to ājil, your B2B Marketplace and logistics as a service platform. We provide comprehensive solutions for all your procurement needs, ensuring smooth and efficient business operations. Our offerings include a wide range of transportation and warehousing options tailored to your specific needs. Our B2B Marketplace connects buyers and sellers, simplifying procurement processes and ensuring the best deals. At ājil, we are committed to innovative solutions that streamline operations and drive business growth.

Role Description

This is a full-time role for a Marketing Specialist, based on-site in the Doha Metropolitan Area. The Marketing Specialist will be responsible for developing and executing marketing strategies, conducting market research, and supporting sales efforts. The role involves day-to-day tasks such as creating marketing materials, managing customer service inquiries, and collaborating with the team to enhance marketing campaigns and strategies.

Qualifications

• Excellent Communication and Customer Service skills
• Strong Market Research and Marketing Strategy skills
• Experience in Sales and ability to support sales efforts
• Proven ability to work collaboratively and manage multiple tasks
• Bachelor's degree in Marketing, Business, or related field
• Knowledge of Ecommerce marketplaces and logistics is a plus

Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive
Administrative Assistant (Administrative Support Specialist)
to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.

Supplies Inventory

• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.