40 Aviation Recruitment jobs in Doha

Management Solutions International (MSI) is HIRING!

We are looking to hire a Talent Acquisition Officer for our client in Qatar(6 month Extendable)

Key Responsibilities :

• Perform initial screening and assessment of candidate applications.
• Coordinate and schedule interviews, ensuring proper communication with interview panels and candidates.
• Arrange second-round interviews with end-user departments as needed.
• Maintain records of accepted and rejected candidates and track offer statuses.
• Prepare and post job advertisements on relevant platforms.
• Issue official offer letters for selected candidates and manage the offer rollout process.
• Assist candidates with onboarding documentation and liaise with Governmental Relations for employment visa processing and travel arrangements.
• Ensure background verification is completed within the defined time frame as per company policies.
• Update applicant and new joiner records in the ERP system and transfer files to the Total Rewards & HR Center for further processing.
• Coordinate workstation setup and system access for new employees.
• Facilitate introductions to key team members and departments to ensure a smooth onboarding experience.
• Handle sensitive and confidential data with the highest level of security and compliance.
• Perform additional duties as assigned by the line manager to meet operational requirements.

Bachelor of Business Administration(Management)

Nationality

Any Arab National, Any Nationality

Vacancy

1 Vacancy

• Develop and implement effective talent acquisition strategies to attract and hire top-tier candidates.
• Collaborate with hiring managers to understand their staffing needs and create job descriptions that align with those needs.
• Create and post job advertisements across multiple platforms, including job boards, social media, and internal portals.
• Screen resumes, conduct initial interviews, and shortlist candidates for final selection.
• Partner with department heads and hiring managers to understand workforce needs and develop effective recruitment strategies.
• Conduct interviews and assess candidates' qualifications, skills, and cultural fit.
• Build and maintain a strong network of potential candidates and industry professionals.
• Manage the entire recruitment process, from initial contact to offer negotiation and onboarding.
• Coordinate interviews, candidate assessments, and pre-employment processes (e.g., reference checks, background verification).
• Proactively identify and address any talent acquisition challenges or obstacles.
• Stay updated on industry trends and best practices to ensure the company remains competitive in attracting top talent.
• Track recruitment metrics (e.g., time-to-hire, offer acceptance rate) and provide regular reports to HR management.
• Maintain talent pipelines for recurring and future staffing needs, especially for technical and operational roles.
• Utilize data and analytics to measure and improve the effectiveness of talent acquisition strategies.
• Collaborate with HR and hiring managers to ensure a positive candidate experience throughout the recruitment process.
• Ensure compliance with labor laws, company policies, and recruitment best practices.

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 8-10 years of experience in talent acquisition or recruitment.
• Experience in a similar industry or with specific roles such as technology, sales, or engineering.
• Certification in talent acquisition or related field is a plus.
• Strong knowledge of recruitment tools, techniques, and best practices.
• Excellent communication and interpersonal skills.
• Ability to build and maintain relationships with candidates and hiring managers.
• Proactive and results-oriented mindset.
• Strong analytical and problem-solving skills.
• Ability to work in a fast-paced and dynamic environment.

• Full Time

• Construction
• Civil Engineering

• HR
• Human Relations
• Industrial Relations

• Talent Acquisition Specialist
• Talent Acquisition
• Talent Acquisition Consultant
• Sourcing
• Interviewing
• Talent Acquisition Manager
• Recruitment
• Recruitment Specialist
• Talent Acquisition Partner
• People Acquisition Specialist

The Talent Acquisition Officer is responsible for managing the recruitment and staffing processes within the organization, ensuring the identification and acquisition of qualified candidates to meet the organization's talent needs. The goal is to attract, select, and hire the best talent to meet current and future business needs. This involves creating effective recruitment strategies, building a robust talent pipeline, and fostering positive relationships with candidates and stakeholders.

1. Coordination and Sourcing
   • Liaise with internal departments to determine recruitment needs.
   • Conduct sourcing activities to fill open positions.
2. Recruitment Process Management
   • Design and manage recruitment and selection processes, including resume screening, screening calls, and interviews.
   • Review employment applications and background check reports.
   • Compile interview questions and conduct in-person or video interviews with shortlisted candidates.
3. Employer Branding and Candidate Engagement
   • Serve as a brand ambassador at career fairs and campus recruiting events.
   • Counsel candidates on benefits, salary, and company environment.
   • Build long-term relationships with potential and past candidates.
   • Manage candidate pools to keep qualified candidates engaged for current or future opportunities.
4. Administrative and Networking
   • Administer and submit hiring paperwork for new hires.
   • Represent the company at events to network and build relationships with potential candidates.

• Ability to attract candidates via networking, job boards, social media, and other channels.
• Negotiation skills for employment terms and salary discussions.
• Strong communication skills, both written and verbal.
• Ability to articulate job requirements and organizational values.
• Building positive relationships with candidates and stakeholders.
• Effective collaboration with hiring managers and teams.
• ERP knowledge, preferably SAP functional skills.

• Minimum 5 years of work experience, with at least 3 years relevant experience; GCC experience is a plus.
• Knowledge in recruitment databases, SAP HR modules, and industry-specific recruitment practices.

Bachelor's Degree required.

Management Solutions International (MSI) is HIRING!

We are looking to hire a Talent Acquisition Officer for our client in Qatar(6 month Extendable)

Key Responsibilities :

• Perform initial screening and assessment of candidate applications.
• Coordinate and schedule interviews, ensuring proper communication with interview panels and candidates.
• Arrange second-round interviews with end-user departments as needed.
• Maintain records of accepted and rejected candidates and track offer statuses.
• Prepare and post job advertisements on relevant platforms.
• Issue official offer letters for selected candidates and manage the offer rollout process.
• Assist candidates with onboarding documentation and liaise with Governmental Relations for employment visa processing and travel arrangements.
• Ensure background verification is completed within the defined time frame as per company policies.
• Update applicant and new joiner records in the ERP system and transfer files to the Total Rewards & HR Center for further processing.
• Coordinate workstation setup and system access for new employees.
• Facilitate introductions to key team members and departments to ensure a smooth onboarding experience.
• Handle sensitive and confidential data with the highest level of security and compliance.
• Perform additional duties as assigned by the line manager to meet operational requirements.

Job Title: Talent Acquisition Coordinator

Location : Doha, Qatar

JOB SUMMARY AND PURPOSE

To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycle.

KEY ACCOUNTABILITIES:

Onboarding Support:

1. Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters, contracts, and compliance forms.
2. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules.
3. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience.
4. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely manner.

Recruitment Documentation Management:

1. Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements.
2. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats.

Agency Agreement & Vendor Management:

1. Coordinate with recruitment agencies to ensure agency agreements are in place and up to date.
2. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards.
3. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring teams.

Invoicing and Budget Tracking:

1. Assist in processing invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services.
2. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements.
3. Track and report on recruitment expenditures to assist with budget management and financial reporting.
4. Collaborate with the finance team to ensure timely invoice payment and resolve discrepancies.

Reporting & Analytics:

1. Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators (KPIs).
2. Monitor the progress of recruitment campaigns, providing regular updates to the recruitment team.
3. Analyze data to identify trends and areas for improvement in the recruitment and onboarding process.
4. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and HR teams.

Compliance and Documentation Auditing:

1. Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations.
2. Conduct periodic audits of recruitment files and documentation to ensure compliance and accuracy.
3. Maintain up-to-date records of background checks, reference checks, and other pre-employment screenings.

Candidate Engagement and Communication:

1. Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company.
2. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required documentation.

Managing Subcontractors:

1. Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company standards.
2. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations.
3. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner.
4. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s start date.

Additional Administrative Support:

1. Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials.
2. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives.
3. Assist with special projects and ad-hoc tasks as required by the recruitment team.

QUALIFICATIONS, EXPERIENCE AND SKILLS:

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience:

• A minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation.

Develop, cultivate and manage relationships with hiring managers to provide service excellence and recruitment expertise

Drive a wide range of creative sourcing and recruiting strategies to identify, pipeline and select top global talent for current and future opportunities

Implement a proactive talent acquisition strategy, from the analysis of business needs and job description to the presentation of a short list of candidates to the HR Business Partners

Provide market intelligence regarding hiring trends as well as research competitive markets and peer organizations

Manage the identification and qualification of the sources and location of desired skills in the marketplace.

Build a strong pipeline of potential candidates through networking, sourcing, applicant tracking system and internet resources. Network through industry contacts, association memberships, trade groups and employees

Develop job appropriate behavioral and competency-based interview questions. Coach Hiring Managers on interviewing and candidate assessment techniques.

Effectively manage vendor partnerships for complex talent searches understanding the appropriate engagement of vendors balancing organizational goals to manage expenses.

Assist in developing budgets and short-term forecasts for different types of plans (e.g., sourcing plans, pipeline plans, management budgets

Create monthly reports on key talent acquisition metrics

Provide timely updates to hiring manager with information regarding industry trends, marketplace, while seeking solutions in partnership with hiring managers

Manage respective candidate pools to ensure qualified candidates remain engaged in current or future opportunities

Ensure compliance to talent acquisition policies and procedures and collaborate to develop, improve and customize established processes.