233 Contract Administrator jobs in Qatar

We are seeking a detail-oriented and organized Administrator to join our team. The ideal candidate will play a crucial role in supporting the sales team and ensuring the smooth operation of all sales-related activities within a company that trades cleaning chemicals, machines, and equipment.

Key Responsibilities

Sales Support and Administration

• Serving as a point of reference for internal and external customer inquiries, addressing complaints, and relaying information to relevant departments or technicians.
• Preparing and managing various documents, including agreements, reports, and internal memos.
• Prepare and generate sales-related documents, including quotations, proposals, and presentations, as required by the sales team.
• Manage and update an accurate database of customer and prospect information, including contact details, sales history, and communication records.
• Handle customer inquiries, complaints, and requests, providing professional and timely after-sales support.
• Communicate with clients regarding order status, delays, or other issues to ensure customer satisfaction.
• Coordinate with the logistics and warehouse teams to ensure on-time delivery of products to customers.
• Use industry knowledge to provide insights and support to the sales team on cleaning chemicals and equipment.
• Stay informed about market trends, competitor activities, and new product offerings in the cleaning industry.

Qualifications and Skills

• Proven experience as a Sales Administrator or in a similar sales support role, ideally within a trading company.
• Solid experience in the cleaning chemicals and equipment industry in Qatar or the GCC is highly desirable.
• Strong administrative and organizational skills, with a keen attention to detail.
• Excellent communication and interpersonal skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel) and experience with a Customer Relationship Management (CRM) or ERP system
• Ability to work effectively in a team and handle multiple tasks simultaneously in a fast-paced environment.

Education

• A diploma or bachelor's degree in a relevant field is preferred.

Job Type: Full-time

We are seeking a highly skilled Senior Administrator to provide comprehensive administrative and office support to our leadership team. The ideal candidate will be professional, organized, and able to manage a wide range of administrative responsibilities with discretion and efficiency.

• Serve as the first point of contact, delivering excellent customer service to visitors and stakeholders.
• Manage calendars, appointments, and meetings for senior management.
• Handle correspondence, calls, and documents with confidentiality and accuracy.
• Prepare professional reports, memos, and presentations.
• Oversee document flow, visitor logs, mail distribution, and couriers.
• Ensure compliance with company policies and quality standards.

• Minimum of 5 years' experience, including at least 3 years in a similar role (GCC experience is a plus).
• Strong knowledge of office administration and delegation practices.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• ERP knowledge, preferably SAP.
• Excellent command of English, both written and spoken.
• Professional, approachable, and proactive.

Ooredoo is a dynamic global Telecommunications player operating in 10 countries serving more than 138 million customers. Ooredoo Qatar employs approximately 1,600 people driving Ooredoo to be the number one choice for world-class communications services in Qatar, and it is a team that you can be part of!

The Technology Unit within Ooredoo is the backbone of the organization providing all technology services which enable Ooredoo to deliver its services to its customers across all technology platforms, 24/7/365. In other words, it's responsible for the management of all Ooredoo networks, technology infrastructure/ platforms and processes to achieve fast time-to-market, high operational efficiency, and support product/ service innovation, and ultimately drive the financial performance of Ooredoo. The department is responsible for the operation and maintenance of mobile (macro, metro, micro, femtocell, and picocells) and fixed (converged) active network in terms of day-day on-ground management.

This role is responsible executing end-end troubleshooting, configuration changes and optimization of all IP/Packet based transport networks, ensuring optimum performance and availability. For more details, please click here .

5 years' experience in a similar role.

Experience in the telecommunications field, operations and maintenance of Transport networks.

Bachelor's Degree in Telecom or Computer & Communications or Electrical & Electronics Engineering.

JOB CATEGORY: Administration

POSITION: Office Assistant

YEARS OF EXPERIENCE: 0-2 Years

GENDER: Any

SALARY RANGE: QAR 2, - QAR 5,

APPLICANT LOCATION: In-country Hire Only

Manage and maintain office administrative duties that includes filing, scheduling and record keeping of all paperwork regarding projects.

Coordinate communication between sites, suppliers, sub contractors and the office.

Handling MOI Services such as visa renewals / applications.

Liaise with government entities.

Coordinate with suppliers.

Coordinate with Consultants.

• Microsoft Word: Drafting letters, reports and contracts.
• Microsoft Excel: Labor Tracking, Purchase Orders, time sheets, data logs.
• Microsoft Outlook

mselect is looking to hire a Contracts Administrator for a oil and gas operator in Doha, Qatar. Candidates must have a minimum of 10 years of contract administration experience in the Oil & Gas industry with major international contractors or clients. Fluency in English is a must.

• Provide independent advice and recommendations to the immediate Supervisor and the Department Manager on contracting strategy, assessed risks, negotiations, financial and contractual matters related to Contracts, Agreements and Direct Orders; examples include warranty claims, liquidated damages, variation orders, and ensure compliance with contracting policies and procedures.
• Interpret top management directives related to contract and service provision and establish internal governance processes to comply with directives; develop and implement tenders, planning, and scheduling to ensure critical path Tender and Award milestones are achieved.
• Review and provide comments for Scope of Works, Scope of Requirements, Appendices, Bill of Quality and others related to Tender/Direct Orders; endorse submissions to Tender Committees.
• Liaise with PMC, Legal, Finance and others during all stages of Tendering to ensure timely award of Contract; this includes Tender documentation review and coordination of technical and commercial evaluations.
• Coordinate the commercial evaluation process for Contracts and Direct Orders of the VB Directorate; include review and endorsement of tender documents, commercial evaluation of bids, and communications to Contractors and 3rd parties related to legal/contractual matters.
• Post Contract award, act as advisor to sponsoring Departments on contract administration matters such as change-orders, contractor claims, warranty claims, claims resolution, contract close-out, and approval of deliverables; review all official correspondence and advise on compliance with contractual obligations including performance indicators, HSE, quality and risk mitigation.
• Coordinate with Legal to prepare and finalize Agreements for services provided by external Parties, advising Departments for initiation and issue of Direct Orders (Work Contracts/Service/Orders/Purchase Orders).
• Produce monitoring reports, such as monthly Contracts and Tenders status, as required by Management.

• Bachelor's degree in engineering, Business Administration or other relevant discipline, or Professional Associate Membership level of an internationally recognised institution or another relevant professional organisation.
• Preferably a minimum of 10 years of contract administration experience in the Oil & Gas industry with major international contractors or clients.
• Excellent computer literacy with high proficiency in MS Word, Excel, PowerPoint, Projects and Lotus Notes; good working knowledge of SAP.
• Fluent in written and spoken English; excellent planning, analytical and problem-solving skills.

Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.

GovCIO is currently hiring for a Systems Administrator. This position will be located in Qatar and will be an on-site position.

Provide systems administration support. The contractor shall:

• Administer, install, operate and maintain AFCENT network and day-to-day technical operation of the Network Control Center (NCC);
• Work with AFCENT NOSC to integrate the deployed location's local network into the AFCENT Enterprise Network and support projects deployed by the NOSC;
• Engineer, install and maintain network equipment to support new and emerging requirements;
• Respond to and work with Client System Technicians (CSTs) and other base agencies to troubleshoot and resolve local area network and personal computer issues;
• Provide responsive services, real-time network level configuration control, network restoration, quality control and performance standards, status reporting, Master Station Log (MSL), and other actions IAW SPIN-C;
• Ensure network rights and privileges are commensurate with roles and responsibilities; do not delegate network rights and privileges without the approval of the NOSC or local communications squadron commander.

Required Skills and Experience:

• High School with 6 - 9 years (or commensurate experience)
• Clearance Required: Secret
• High School diploma or GED
• 6 years' experience in: design, maintenance, and operation of small to medium networks; administrating corporate or business' user accounts managing mail servers, printer servers, web servers, and/or firewalls; reviewing and recommending software applications as well as identifying hardware salient characteristics and any add on devices; systems management, monitoring and sustainment; hardware repair for servers, PCs, peripheral equipment; software installation, maintenance and sustainment
• Experience in analyzing and troubleshooting military networks, to include: Microsoft Enterprise Server 2008/2012 or later version; Microsoft Windows Operating Systems; Microsoft Exchange 2010/2013 (or later version) and other mail applications (local and remote); Microsoft Active Directory 2008/2012 or later version; Network server backup; DHCP, DNS, WINS, and domain controllers
• IAT-II
• MCSE- Core Infrastructure or Data Management and Analytics; AND
• One or more of the following certifications:
• MCSA-Windows Server 2012/2016 or
• MCSA-SQL Server 2012/2014 or Microsoft 365 Certified: Modern Desktop Administrator Associate or Microsoft Certified: Azure Administrator Associate

Preferred Skills and Experience:

• Top Secret Clearance

pending contract award

GovCIO is a team of transformers people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens. But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.

The posted salary range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an "at-will position" and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.

Posted Pay Range: USD $71,150.00 - USD $101,000.00 /Yr.

Qmark Trading is seeking a motivated and experienced Sales Administrator & Team Leader to join our team. The ideal candidate will have a background in sales operations, team supervision, and preferably experience in the building materials or hardware sector.

• Develop and maintain a new client database to support business growth
• Handover qualified leads and client data to the marketing team for follow-up and campaigns, client registrations
• Attend client meetings and follow up on business opportunities with existing and new clients
• Follow up on payments and assist in clearing outstanding balances
• Identify and approach potential new suppliers to expand product range and improve pricing
• Support and supervise the sales team to meet performance targets and client satisfactions
• Manage recruitment timelines in line with sales expansion and company growth

• Proven experience in sales administration and team leadership
• Strong organizational and communication skills
• Computer: expertise in MS Office
• Experience in the building materials or hardware industry is a plus
• Ability to multitask and management skills
• Education and Language: A graduate with proficiency in English

Location: In-country Hire Only

Under the supervision of the Head of Contracts and Senior Contracting Officers, the Contracts Administrator will be responsible for providing contracting support to the Contracts Team during the various stages of the tendering and procurement process lifecycle and primarily involve in the preparation and documentation of entire contract process.

Accountabilities

Contract Administration :

1. Maintain an organized and accessible system for all contract-related documents.

2. Serve as the primary point of contact for contract-related inquiries and communications.

3. Facilitate effective communication between internal departments and suppliers / subcontractors regarding contract matters.

4. Provide efficient administrative support to the contracts team.

5. Identify opportunities for improving contract management processes and systems.

6. Maintain the Contracts Database and monitor the renewal of contracts and advise the Senior Contracting Officers / Contracting Officers on the actions to be undertaken in a timely manner.

7. Provide assistance to the Senior Contracting Officers / Contracting Officers in Contract preparation.

8. Assist and coordinate with Senior Contracting Officers / Contracting Officers to prepare documentation for Technical and Commercial Bid Opening.

9. Compile reports, minutes and assist in the compilation of data for reporting.

10. Assist and coordinate with the HSSE and QSA Departments for Contractor / Suppliers' Audit Visits

11. Maintain database for sub-contractor performance on all awarded contracts in co-ordination with the Projects Team

12. Maintain database for Subcontractor Complaints

13. Ensure Electronic Archiving is completed in line with the documents available in Hard Copies.

14. Co-ordinate with the finance department for any payment issue which may impact contract development and execution.

Tender Committee Administration :

15. Schedule Tender Committee meetings for internal discussion and send notification to the committee members and end users for scheduled Tender Committee Meetings.

16. Prepare Tender Committee minutes of meetings, capturing all discussions and decisions to be forwarded to the committee for review and approval.

17. Assist the Senior Contracting Officer for the distribution / sending tender documents, including invitations to tender, tender clarifications and all required in the tendering process.

18. Serve as the point of contact between the Tender Committee and tenderers, assist in responding to queries and providing necessary information.

19. Maintain comprehensive records of all tender activities, including documentation of decisions, communications, and evaluations.

20. Maintain the confidentiality of sensitive information and ensure the secure handling of all tender documents.

21. Assist in preparing regular reports on the status of ongoing / running tenders and upcoming tenders to be presented to the management.

22. Perform other duties as assigned.

23. Employee should prioritize wellbeing of themselves and their colleagues while maintaining a safe and healthy work environment. Adhere to all health & safety protocols, participate in wellbeing & wellness programs, and promptly report any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.

Achievement OrientedCollaboration & TeamworkCustomer CentricityDrive VisionEmpower & Nurture TalentInteractive CommunicationSolution Oriented

Key Result Areas

1. Strong organizational and multitasking skills.

2. Excellent written and verbal communication skills.

3. High attention to detail and accuracy.

4. Traceability and organized documentation of Contracts and other related

5. Contracts Administration

6. Adhere to health, safety, security and environmental policies, procedures, instructions and controls for the safety of self & others to ensure Zero LTI & Recordable incidents by Qatar Shipyard Technology Solutions & Subcontractors.

7. Time Management : Effectively manage time and prioritize tasks to meet deadlines.

8. Problem Solving : Proactively identify problems and develop effective solutions.

9. Team Collaboration : Work collaboratively with team members and across departments.

Interactions and Working Relations

Internal : Department / Section Heads, Operations / Project Team, P&SC Team

Purpose : Ensure accurate and compliant contract management, align on priorities and tasks, and assist any concerns.

External : Suppliers / Service Providers / OEM's and Clients

Purpose : Maintain positive working relationships and support business transactions.

Qualifications, Experience and Job Skills

Qualifications :

Bachelor's degree in Business Administration or equivalent / related field preferred from an accredited institution.

Experience :

• A minimum of 3 years of experience in contract activities and / or supply chain operations in shipyards is a plus.
• Strong Coordination capabilities among Suppliers / Subcontractors and Internal Stakeholders
• Previous experience in working with SAP is an added advantage.

Job Specific Competencies :

i. Behavioral (Refer to Qatar Shipyard Technology Solutions Competency framework for competency definitions)

1. Drive Vision

2. Interactive Communication

3. Customer Centricity

4. Solution Oriented

5. Empower & Nurture Talents

7. Achievement Oriented

ii. Technical

1. Understanding of Procurement & Supply Chain Procedures.

iii. Generic

1. Commitment to Health, Safety and Environment

2. Customer Focus

3. Global Mindset

4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

5. Analytical Thinking : Ability to analyze complex information and identify key issues.

6. Computer Literacy (Microsoft Office / Excel / ERP)

7. Interpersonal Skills

8. Verbal and Written Communication Skills in English

Reports To

Senior Contracting Officer

Direct Reports

Nil

Under the supervision of the Head of Contracts and Senior Contracting Officers, the Contracts Administrator will be responsible for providing contracting support to the Contracts Team during the various stages of the tendering and procurement process lifecycle and primarily involve in the preparation and documentation of entire contract process.

Contract Administration:

1. Maintain an organized and accessible system for all contract-related documents.

2. Serve as the primary point of contact for contract-related inquiries and communications.

3. Facilitate effective communication between internal departments and suppliers/ subcontractors regarding contract matters.

4. Provide efficient administrative support to the contracts team.

5. Identify opportunities for improving contract management processes and systems.

6. Maintain the Contracts Database and monitor the renewal of contracts and advise the Senior Contracting Officers/ Contracting Officers on the actions to be undertaken in a timely manner.

7. Provide assistance to the Senior Contracting Officers/ Contracting Officers in Contract preparation.

8. Assist and coordinate with Senior Contracting Officers/ Contracting Officers to prepare documentation for Technical and Commercial Bid Opening.

9. Compile reports, minutes and assist in the compilation of data for reporting.

10. Assist and coordinate with the HSSE and QSA Departments for Contractor / Suppliers' Audit Visits

11. Maintain database for sub-contractor performance on all awarded contracts in co-ordination with the Projects Team

12. Maintain database for Subcontractor Complaints

13. Ensure Electronic Archiving is completed in line with the documents available in Hard Copies.

14. Co-ordinate with the finance department for any payment issue which may impact contract development and execution.

Tender Committee Administration:

15. Schedule Tender Committee meetings for internal discussion and send notification to the committee members and end users for scheduled Tender Committee Meetings.

16. Prepare Tender Committee minutes of meetings, capturing all discussions and decisions to be forwarded to the committee for review and approval.

17. Assist the Senior Contracting Officer for the distribution/ sending tender documents, including invitations to tender, tender clarifications and all required in the tendering process.

18. Serve as the point of contact between the Tender Committee and tenderers, assist in responding to queries and providing necessary information.

19. Maintain comprehensive records of all tender activities, including documentation of decisions, communications, and evaluations.

20. Maintain the confidentiality of sensitive information and ensure the secure handling of all tender documents.

21. Assist in preparing regular reports on the status of ongoing/ running tenders and upcoming tenders to be presented to the management.

22. Perform other duties as assigned.

23. Employee should prioritize wellbeing of themselves and their colleagues while maintaining a safe and healthy work environment. Adhere to all health & safety protocols, participate in wellbeing & wellness programs, and promptly report any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.

1. Strong organizational and multitasking skills.

2. Excellent written and verbal communication skills.

3. High attention to detail and accuracy.

4. Traceability and organized documentation of Contracts and other related

5. Contracts Administration

6. Adhere to health, safety, security and environmental policies, procedures, instructions and controls for the safety of self & others to ensure Zero LTI & Recordable incidents by Qatar Shipyard Technology Solutions & Subcontractors.

7. Time Management: Effectively manage time and prioritize tasks to meet deadlines.

8. Problem Solving: Proactively identify problems and develop effective solutions.

9. Team Collaboration: Work collaboratively with team members and across departments.

Internal: Department / Section Heads, Operations/ Project Team, P&SC Team

Purpose: Ensure accurate and compliant contract management, align on priorities and tasks, and assist any concerns.

External: Suppliers / Service Providers / OEM's and Clients

Purpose: Maintain positive working relationships and support business transactions.

Qualifications:

Bachelor's degree in Business Administration or equivalent/ related field preferred from an accredited institution.

Experience:

• A minimum of 3 years of experience in contract activities and/or supply chain operations in shipyards is a plus.

• Strong Coordination capabilities among Suppliers/ Subcontractors and Internal Stakeholders

• Previous experience in working with SAP is an added advantage.

Job Specific Competencies:

i. Behavioral (Refer to Qatar Shipyard Technology Solutions Competency framework for competency definitions)

1. Drive Vision

2. Interactive Communication

3. Customer Centricity

4. Solution Oriented

5. Empower & Nurture Talents

6. Collaboration & Teamwork

7. Achievement Oriented

ii. Technical

1. Understanding of Procurement & Supply Chain Procedures.

iii. Generic

1. Commitment to Health, Safety and Environment

2. Customer Focus

3. Global Mindset

4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

5. Analytical Thinking: Ability to analyze complex information and identify key issues.

6. Computer Literacy (Microsoft Office/Excel/ERP)

7. Interpersonal Skills

8. Verbal and Written Communication Skills in English

9. Time Management Skills

10. Coordination Skills