61 Data Entry Clerks jobs in Qatar

Overview

Data entry clerks update, maintain and retrieve information held on computer systems. They prepare source data for computer entry by compiling and sorting information, process customer and account source documents by reviewing data for deficiencies and verify entered customer and account data.

• Update, maintain and retrieve information held on computer systems.
• Prepare source data for entry by compiling and sorting information.
• Process customer and account source documents by reviewing data for deficiencies and verify entered customer and account data.

• Attention to detail and accuracy in data entry.
• Ability to work full-time.

Overview

We are currently seeking for passionate and dynamic guest focused Front Office professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Front Office Data Entry Clerk you are responsible to forward passport information of hotel guests on the day of their arrival by email to the Police Department and your role will include key responsibilities such as:

• Pick up passport copies at the designated area
• File all passport copies per day and hand it over to the concierge
• Work with computer and scanner to send all the necessary information
• Maintain an up to date knowledge of the hotel and services
• Prioritize and perform accordingly to ensure that data’s are handled immediately with speed and efficiency
• Maintain a systematic and organized filing system and regularly check, update and reorganize cabinets when required

Overview

Administrative Assistant (FULL-TIME) | Doha, Qatar

The Administrative Assistant is responsible for providing administrative support to the management team and other staff members. This may include performing a wide range of clerical, secretarial, and administrative tasks, coordinating office activities, managing communication, and ensuring the smooth operation of the office.

• Manage and maintain executives' schedules, appointments, and calendars.
• Coordinate and schedule meetings, conferences, and appointments.
• Prepare and edit correspondence, memos, reports, and other documents.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.

• Handling incoming calls and directing them accordingly
• Scheduling appointments and organizing meeting agendas
• Recording and distributing meeting minutes
• Composing and sending emails, memos, letters, faxes, and forms
• Assisting in the creation of regular reports
• Establishing and maintaining a filing system
• Updating office policies and procedures
• Ordering office supplies and researching new suppliers
• Keeping a contact list updated
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Serving as the point of contact for internal and external clients
• Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Basic accounting, invoicing, and emailing to the clients
• Knowledge of office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
• Excellent time management abilities and the ability to prioritize tasks
• Attention to detail and problem-solving aptitude
• Strong written and verbal communication skills
• Well-organized with the ability to handle multiple tasks
• High School diploma; additional administrative assistant or secretary certification is a plus
• Arabic will be added value

• 2,500 to 3,500 QAR.

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Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant (Administrative Support Specialist) to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.
• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.

Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract

Qualifications

• Higher secondary education, with additional training in computer applications.

• Training in records management and automated systems is an advantage.

• Strong written and verbal English communication skills.

Experience

• Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.

• Familiarity with document management systems and quality processes.

• Experience supporting logistics, procurement, and vendor coordination is desirable.

Key Responsibilities

• Support document controllers and administrative staff in managing project documentation activities.

• Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).

• Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).

• Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.

• Maintain hardcopy and electronic filing systems in compliance with quality standards.

• Support project dossier reviews, archiving, and disposal of completed documentation.

• Assist in staff development and training programs.

• Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.

• Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.

• Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.

• Handle urgent requests, including shutdown-related and critical material needs.

• Prepare and maintain regular progress and KPI reports.

Preferred Skills

• Strong organisational and multitasking abilities.

• Good knowledge of logistics, supply chain coordination, and vendor management.

• Ability to build effective communication channels with stakeholders.