107 Director Assistant jobs in Qatar

Job Summary

The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.

Key Responsibilities:

1. Office Management

• Maintain office efficiency through strategic planning, system implementation, and workspace organization.
• Allocate resources effectively to support operational needs.
• Supervise and coordinate office staff to ensure high productivity.
• Facilitate seamless communication and coordination across departments.
• Develop, implement, and monitor office procedures and standards.
• Manage executive calendars, appointments, and meeting logistics.
• Promote a positive and collaborative office environment.

2. Correspondence & Information Management

• Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
• Establish and maintain organized, up-to-date filing and documentation systems.
• Oversee scheduling and reminders for executive appointments and critical meetings.

3. Reporting & Documentation

• Prepare professional, accurate reports, memos, and presentations within set deadlines.
• Ensure timely submission of documents for review and signature (within one business day of instruction).
• Maintain high standards of accuracy, quality, and presentation in all documentation.

Job Knowledge & Skills

• Strong knowledge of office management practices and administrative procedures.
• Proven experience in staff supervision and delegation.
• Proficiency in data collection, monitoring, and reporting.
• Excellent command of English (written and spoken).
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Knowledge of Arabic is an advantage.

Experience

• Total Experience:
  Minimum 9 years
• In-role Experience:
  Minimum 5 years in office management
• GCC Experience:
  Minimum 4 years

Education

• Bachelor's Degree in Business Administration or a related field.

Office Manager Doha Qatar

A boutique law firm seeks an experienced Office Manager to join their dynamic team.

Requirements & Personal Attributes:

At least 3 years' experience in office management within a law firm or professional service environment.

Must be a confident, articulate graduate with strong interpersonal and communication skills, including impeccable oral and written skills.

Leadership skills and ability to work autonomously and as part of a team.

High level observance of confidentiality, judgment and discretion.

Outstanding skills in organization, problem solving and time management.

Proficiency in Microsoft Office suite.

Friendly, hardworking and good team player

If you meet the above criteria, please send your CV to

Job Type: Full-time

Pay: QAR100, QAR200,000.00 per year

Job Description

Office Manager, Banking (ID:000LPSL)

Some careers grow faster than others.

If you're looking for further opportunities to develop your career, take the next step in fulfilling your potential right here at HSBC.

This role is highly valuable for the day-to-day running of CIB Banking business in Qatar. Previously, the role supported the legacy CMB business and reported to the Head CMB. While the role holder will continue to report to the Head IMM in a PA capacity, the role will provide business administration support to IMM, GNB, GC and ICG segments in the future and help with any wider CIB-related activities that are delegated to any of these segments by the CEO and Head of Banking Qatar.

The role holder will be responsible for the below tasks:

Duties & Responsibilities:

• Coordination of information requests from various offices such as CEO, HoB Qatar or Regional, Global teams which require collation of inputs from multiple individuals and teams within Banking
• Preparation of information packs based on self-download of Management Information from Omnia and other sources to support various client management activities such as pipeline review, growth initiatives, returns planning etc.
• Coordination or preparation of meeting packs for regular or one-off business reviews
• Business Continuity for Banking: Coordinate Banking's Business Continuity Plan (BCP) with the CIB Business Management team to ensure it remains up-to-date and fit-for-purpose
• Corporate Social Responsibility Lead: Lead Corporate Sustainability in country engagements and events and promote Corporate Sustainability platform for team building activities and maintaining high level of participation by staff
• Logistics:
• Aid / coordinate in areas of IT service requests and troubleshooting and new systems e.g. Omina, Fusion
• Ensure up to date stock of stationery is maintained
• Take over certificate for RMs
• Coordination of itineraries for Banking-related visitors from HSBC Group
• Onboarding: Assisting in the onboarding of new joiners to the department by arranging for access to various systems, requesting for bank access card, business cards etc.
• Maintain ongoing people initiatives (Monthly Recognition event - team's birthdays, milestone anniversary etc)
• Organizing / Planning of events within the department and external if needed
• Build long sustainable relationship with local and regional PAs / Business Administrators and other colleagues to improve information flow
• Ensure Head IMM diary / calendar is up to date
• Recording minutes and follow-ups related to meetings and other areas as requested by Head IMM Qatar
• Coordinate travel related arrangements (book flights, hotel and transportation, organize meetings)

Requirements
Experience & Qualifications:

• University graduate in related discipline
• Minimum 5 years of banking experience
• Fluency in English (knowledge of Arabic will be advantageous)
• Strong communication, interpersonal and analytical skill
• Team player and adaptable
• Strong stakeholder management

For further details and application information please visit our careers site, searching under reference number.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working, and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hong Kong and Shanghai Banking Corporation Limited

Job description

Office Manager, Banking (ID:000LPSL)

Some careers grow faster than others.

If you're looking for further opportunities to develop your career, take the next step in fulfilling your potential right here at HSBC.

This role is highly valuable for the day-to-day running of CIB Banking business in Qatar. Previously, the role supported the legacy CMB business and reported to the Head CMB. While the role holder will continue to report to the Head IMM in a PA capacity, the role will provide business administration support to IMM, GNB, GC and ICG segments in the future and help with any wider CIB-related activities that are delegated to any of these segments by the CEO and Head of Banking Qatar.

The role holder will be responsible for the below tasks:

Duties & Responsibilities:

• Coordination of information requests from various offices such as CEO, HoB Qatar or Regional, Global teams which require collation of inputs from multiple individuals and teams within Banking
• Preparation of information packs based on self-download of Management Information from Omnia and other sources to support various client management activities such as pipeline review, growth initiatives, returns planning etc.
• Coordination or preparation of meeting packs for regular or one-off business reviews
• Business Continuity for Banking: Coordinate Banking's Business Continuity Plan (BCP) with the CIB Business Management team to ensure it remains up-to-date and fit-for-purpose
• Corporate Social Responsibility Lead: Lead Corporate Sustainability in country engagements and events and promote Corporate Sustainability platform for team building activities and maintaining high level of participation by staff
• Logistics:

o Aid / coordinate in areas of IT service requests and troubleshooting and new systems e.g. Omina, Fusion

o Ensure up to date stock of stationery is maintained

o Take over certificate for RMs

• Coordination of itineraries for Banking-related visitors from HSBC Group
• Onboarding: Assisting in the onboarding of new joiners to the department by arranging for access to various systems, requesting for bank access card, business cards etc.
• Maintain ongoing people initiatives (Monthly Recognition event - team's birthdays, milestone anniversary etc)
• Organizing / Planning of events within the department and external if needed
• Build long sustainable relationship with local and regional PAs / Business Administrators and other colleagues to improve information flow
• Ensure Head IMM diary / calendar is up to date
• Recording minutes and follow-ups related to meetings and other areas as requested by Head IMM Qatar
• Coordinate travel related arrangements (book flights, hotel and transportation, organize meetings)

Requirements

Experience & Qualifications:

• University graduate in related discipline
• Minimum 5 years of banking experience
• Fluency in English (knowledge of Arabic will be advantageous)
• Strong communication, interpersonal and analytical skill
• Team player and adaptable
• Strong stakeholder management

For further details and application information please visit our careers site, searching under reference number.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working, and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hong Kong and Shanghai Banking Corporation Limited

Job Title: Front Office Manager

Location: Doha, Qatar

Company: Moonlight Hospitality and Hotel Operation Management

Employment Type: Full-Time

About the Role

We are looking for an experienced and service-oriented Front Office Manager to lead our front office operations and ensure exceptional guest experiences. The ideal candidate will have a strong background in hospitality, excellent leadership skills, and the ability to maintain high service standards while managing the day-to-day activities of the front office team.

Key Responsibilities

• Supervise and oversee all front office functions including reception, guest relations, reservations, and concierge services.
• Ensure smooth daily operations, effective room allocation, and accurate guest billing.
• Lead and motivate the front office team to deliver outstanding guest service at all times.
• Handle guest complaints and requests promptly, professionally, and efficiently.
• Coordinate with other hotel departments (Housekeeping, Maintenance, F&B) to ensure seamless guest experiences.
• Develop and implement front office procedures and service standards.
• Monitor staff performance, conduct training, and ensure adherence to company policies.
• Prepare daily reports, occupancy forecasts, and performance summaries for management review.
• Support revenue management and upselling initiatives to maximize occupancy and profitability.
• Maintain compliance with hotel brand standards and local regulations.

Qualifications

• Bachelor's degree in Hospitality Management or a related field.
• Minimum 3 years of front office experience, with at least 1 year in a supervisory or managerial role.
• Strong knowledge of hotel front office operations, online booking platforms policies, PMS systems (Opera or equivalent), and reservation processes.
• Excellent communication, leadership, and problem-solving skills.
• High attention to detail and a passion for guest satisfaction.
• Ability to manage a team in a fast-paced environment with professionalism and composure.
• Fluency in English; knowledge of Arabic or other languages is an advantage.

What We Offer

• Competitive salary and benefits package
• Accommodation and meals (if applicable)
• Health insurance and paid annual leave
• Professional development and career advancement opportunities

To Apply: Please send your updated CV and a brief cover letter explaining your experience and suitability for the role to

Job Types: Full-time, Permanent

We are seeking a highly skilled
Executive Secretary
to join our team
immediately
.

Key Requirements:

• Nationality:
  Preferred Arabic nationality.
• Experience:
  Proven track record of working with high-level management - Financial Or Legal Background is a must
• Skills:
• Exceptional proficiency in
  secretarial tasks
  .
• Advanced knowledge of
  Microsoft Office Professional
  .
• Availability:
  Immediate joining with
  transferable sponsorship
  .

Key Responsibilities:

1. Administrative Support:

2. Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.

3. Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.

4. Communication:

5. Act as the primary point of contact between executives and internal/external stakeholders.

6. Handle correspondence, emails, and calls on behalf of the management.

7. Document Management:

8. Draft, format, and proofread reports, presentations, and other documents.

9. Maintain accurate records and ensure proper filing of documents, both electronically and physically.

10. Office Coordination:

11. Ensure office supplies and resources are well-stocked and functioning efficiently.

12. Coordinate with departments to assist in the implementation of company policies and procedures.

13. Confidentiality & Professionalism:

14. Handle sensitive information with utmost discretion and maintain confidentiality.

15. Represent the company and its management professionally at all times.

16. Technical Expertise:

17. Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.

We are seeking a highly skilled executive office manager to join our team immediately.

Key Requirements:

• Nationality: Preferred Arabic nationality.
• Experience: Proven track record of working with high-level management—a financial
• Skills:
• Exceptional proficiency in secretarial tasks.
• Advanced knowledge of Microsoft Office Professional.
• Availability: Immediate joining with transferable sponsorship.

Key Responsibilities:

• Administrative Support:
• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.
• Communication:
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle correspondence, emails, and calls on behalf of the management.
• Document Management:
• Draft, format, and proofread reports, presentations, and other documents.
• Maintain accurate records and ensure proper filing of documents, both electronically and physically.
• Office Coordination:
• Ensure office supplies and resources are well-stocked and functioning efficiently.
• Coordinate with departments to assist in the implementation of company policies and procedures.
• Confidentiality & Professionalism:
• Handle sensitive information with utmost discretion and maintain confidentiality.
• Represent the company and its management professionally at all times.
• Technical Expertise:
• Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.

Job Type: Full-time

Job Title: Office Manager (with Accounting Experience)
Location: Qatar (Local candidates only)
Experience: Minimum 5 years
Job Summary:
We are seeking a highly organized and experienced Office Manager with strong accounting skills to oversee daily administrative and financial operations. The ideal candidate will be a Qatar resident, capable of managing office workflows, handling basic accounting tasks, and ensuring smooth coordination across departments.

Key Responsibilities: Office Management:

• Oversee day-to-day office operations and ensure a productive work environment.
• Manage office supplies, maintenance, and vendor coordination.
• Coordinate meetings, schedules, and internal communications.
• Ensure compliance with company policies and procedures.

Accounting & Finance:

• Handle daily financial transactions and bookkeeping.
• Prepare and maintain invoices, receipts, and financial records.
• Assist in payroll processing and expense reports.
• Liaise with external accountants and auditors as required.
• Prepare basic financial reports for management.

Requirements:

• Minimum 5 years of experience in office administration and accounting.
• Currently residing in Qatar with valid documents (NOC preferred).
• Proficient in MS Office and basic accounting software (e.g., QuickBooks, Tally).
• Strong organizational, multitasking, and communication skills.
• Knowledge of local labor and compliance regulations is a plus.
• Bachelor's degree in Business Administration, Accounting, or related field preferred.

Job Types: Full-time, Permanent

Additional Information
Job Number

Job Category
Engineering & Facilities

Location
The St. Regis Doha, Doha West Bay, Doha, Qatar, Qatar, 14435VIEW ON MAP

Schedule
Full Time

Located Remotely?
N

Position Type
Management

Job Summary
Assists department head in managing budget, capital expenditures, preventative maintenance and energy conservation. Accountable for maintaining the building and grounds with particular attention towards safety, security and asset protection. Assigns, tracks and follows up on status of work assigned to staff and contractors. Helps increase guest and employee satisfaction through effective communications and training.

CANDIDATE PROFILE
Education And Experience

• High school diploma or GED; 4 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.

OR

• 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major; 2 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.

CORE WORK ACTIVITIES
Supporting management of Department Operations and Engineering Budgets

• Assists in effectively planning, scheduling and evaluating preventative maintenance programs.
• Helps establish priorities for total property maintenance needs.
• Supervises the day to day operations of Engineering.
• Assists in managing the physical plant including equipment, refrigeration, HVAC, plumbing, water treatment, electrical and life safety systems.
• Maintains and operates equipment at optimum effectiveness, efficiency and safety.
• Supervises distribution of repair work orders.
• Assists in maintaining grounds, meeting rooms, ballrooms, public space, restaurants, property vehicles and recreational facilities as needed.
• Acts as technical liaison for all departments in property.
• Supervises Engineering in the absence of the Director of Engineering.
• Recommends or arranges for additional services such as painting, repair work, renovations, and the replacement of furnishings and equipment.
• Selects and makes purchases of new equipment, supplies, and furnishings.
• Inspects and evaluates the physical condition of facilities in order to determine the type of work required.
• Manages parts, supplies and equipment inventories effectively by minimizing downtime and maximizing cash flow.
• Performs inspections effectively.
• Assists in evaluating and implementing new technologies, equipment and supplies.
• Assists in establishing and implementing an energy conservation program.

Maintaining Engineering Standards

• Helps ensure necessary permits and licenses for building and physical plant are obtained and kept current.
• Helps ensure regulatory compliance to facility regulations and safety standards.
• Ensures compliance with all Engineering departmental policies, standards and procedures.
• Ensures all employees have the proper supplies, equipment and uniforms.

Ensuring Exceptional Customer Service

• Displays leadership in guest hospitality by exemplifying excellent customer service and creating a positive atmosphere for guest relations.
• Interacts with guests to obtain feedback on product quality and service levels.
• Empowers employees to provide excellent customer service.

Conducting Human Resources Activities

• Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
• Helps train employees in safety procedures.
• Assists in training other department employees in fire protection, safety and evacuation procedures.
• Provides feedback to employees based on observation of service behaviors.
• Assists in performing operational activities as necessary.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Combining timeless glamour with a vanguard spirit, St. Regis Hotels & Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International.
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