43 Executive Assistance jobs in Qatar

• Knowledge of Oracle SQL queries is a must.
• Insurance Domain knowledge is a must.
• Provide the first level of support to Anoud users.
• Deliver the tasks as per the agreed SLA.
• Analyze the business requirements and prepare functional documents.
• Assist in functional testing.
• Effective Communication & coordination with Business, Internal & External teams
• Analyzing and resolving problems.
• Learn & improve and evolve with new practices.

• Knowledge of Oracle SQL queries is a must.
• Insurance Domain knowledge is a must.
• Provide the first level of support to Anoud users.
• Deliver the tasks as per the agreed SLA.
• Analyze the business requirements and prepare functional documents.
• Assist in functional testing.
• Effective Communication & coordination with Business, Internal & External teams
• Analyzing and resolving problems.
• Learn & improve and evolve with new practices.

Overview

The Role Position Overview: The Executive & Business Support role is a key position that requires a highly organized and resourceful individual to support the CEO in both professional and personal matters. The ideal candidate will demonstrate discretion, adaptability, and the ability to manage multiple priorities while maintaining confidentiality.

• Executive & Business Coordination: Manage an intricate and dynamic calendar involving business, personal, and international commitments. Prepare high-level documents including reports, presentations, meeting agendas, and correspondence on behalf of the CEO. Track and follow up on business-related action items to ensure execution and accountability across various teams. Act as a liaison between the CEO and key stakeholders such as board members, investors, legal, finance, and operational teams. Attend and document key meetings (virtually or in person), take minutes, and ensure follow-up on actionable points. Maintain and safeguard confidential documents, legal files, contracts, and records.
• Personal and Household Support: Oversee and coordinate personal schedules including medical appointments, school communications, and family logistics. Supervise and manage household staff and vendors including drivers, cleaners, chefs, tutors, etc. Plan and coordinate personal errands such as shopping, wardrobe management, gift sourcing, and returns. Organize and manage family events, holidays, birthdays, and social functions with precision.
• Travel and Logistics Management: Plan and manage detailed travel itineraries, including international and luxury travel, visas, accommodations, and transportation. Ensure all logistics are well-coordinated and executed to a high standard.
• Operations and Task Management: Maintain digital tools for task management, scheduling, and communication to keep all functions streamlined and accessible. Anticipate weekly and daily priorities and provide pre-briefs to the CEO accordingly. Handle recurring operational tasks such as bill payments, subscriptions, renewals, and memberships.

• Minimum of 3 years of experience in a similar Executive Assistant / Business Support / Personal Assistant role, preferably supporting senior leadership or C-level executives.
• Excellent organizational, planning, and time management skills.
• Strong communication and interpersonal skills, with fluency in English.
• High level of discretion, reliability, and professionalism.
• Tech-savvy and proficient in MS Office and modern productivity tools.
• A valid driving license is mandatory.

The Innovations Group has been operating within the UAE for close to 2 decades and is one of the market leaders in Employee Outsourcing & Recruitment services. We work across myriad industries servicing the private sector, government, banking & financial institutions and other SMEs. As a pioneer in employee outsourcing, we currently have 11,000+ employees outsourced to our clients. We specialize in providing permanent and temporary staffing solutions for diverse nationalities, skill sets & domain expertise.

Responsibilities

Implementation of effective office management plans.

• Coordinate the deployment of necessary furniture, IT and stationery for each staff.
• Coordinate with HR to ensure that the office space is available for a new staff upon recruitment.
• Coordinate with Logistics Section to ensure that the office furniture is in good condition at all times.
• Communicate effectively for successful job performance.
• Develop office management layout and plans.
• Forecast future needs for additional spaces and furniture.
• Work independently and under minimal supervision to complete work tasks.
• Plan, organize, direct, control and evaluate work of others.
• Adapt to changing work demands, priorities and organizational members.
• Provide guidance and direct input to the development plans and performance management of direct reports to meet the AZF objectives.

• Bachelor's Degree related.
• 9 years of related experience, of which a minimum of 3 years should be in a similar position / responsibility, preferably in a similar industry.
• Purchasing, POs, inventory.
• Oracle (ERP).
• Health & Safety & Environment.
• Fire systems.
• Familiar with engineering drawings and data.
• Very strong computer skills and experience with processing documents (filing systems including indexing into database, physical processing and quality control).

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures-and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG's value statement.

While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.

YOU'RE GOOD AT

• Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
• Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
• Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
• Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
• Providing vacation cover to other Executive Assistants
• Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
• Organizing and maintaining online systems for PA
• Managing client contacts for CRM/Contact Management
• Organizing and maintaining electronic filing system
• Preparing weekly timesheets and expense reports
• Maintain highest level of internal and external confidentiality

What You'll Bring

• Strong service orientation:
  • Maturity and flexibility to work both independently and in cooperation with others
  • High level of self-motivation and initiative
  • Willingness to exercise good judgment and make decisions based on logic and common sense
• Excellent organizational skills
  • Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
  • Superior attention to detail and accuracy
  • Follow through/ownership of tasks to completion
  • Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
• Ability to multi-task and complete a variety of projects in a fast-paced environment
• Ability and willingness to work overtime on projects and tasks as required
• Knowledge and experience of the Middle East and local practices
• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
• Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
• Service oriented, flexible, attentive to detail team player
• Ability to respect all BCG information as personal and confidential
• A minimum of 4-5 years' experience in a fast-paced environment supporting senior executives is strongly preferred.

Who You'll Work With

You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director & Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
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