102 Executive Assistance jobs in Qatar

We are looking for a qualified Personal Assistant to provide high-level administrative support and ensure smooth coordination for senior management. The role involves managing schedules, handling correspondence, and supporting day-to-day operations with professionalism and efficiency.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management
• Handle correspondence, documentation, and meeting preparation
• Provide administrative support and maintain organized filing systems
• Coordinate travel arrangements, logistics, and event planning as required
• Ensure confidentiality and discretion in handling sensitive information
• Assist in task prioritization and follow-ups to support management objectives

Skills

• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite and scheduling tools
• Excellent English communication skills (Arabic is an advantage)
• Problem-solving mindset with the ability to work under pressure
• Professional demeanor and strong interpersonal skills

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (Diploma also acceptable)
• 1-3 years of experience in administrative support or assisting senior management
• Prior experience in similar outsourced roles preferred
• This role is based in Qatar
• Candidates available for immediate joining will be given preference

Personal Assistant vacancy in Doha Qatar

Attention! This vacancy is temporarily suspended!

• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
• Managing and organizing meetings and appointments, often controlling access to the manager/executive
• Organizing events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Plan travel, including flights, accommodation and ground transportation

• Diploma in Secretarial, Customer Service or related field
• Minimum 3 years’ customer service, secretarial and administrative experience
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills (Arabic advantage)
• Organizational skills and the ability to multitask

Qualified applicants may send their CV/Resume to

We are looking for a qualified Personal Assistant to provide high-level administrative support and ensure smooth coordination for senior management. The role involves managing schedules, handling correspondence, and supporting day-to-day operations with professionalism and efficiency.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management
• Handle correspondence, documentation, and meeting preparation
• Provide administrative support and maintain organized filing systems
• Coordinate travel arrangements, logistics, and event planning as required
• Ensure confidentiality and discretion in handling sensitive information
• Assist in task prioritization and follow-ups to support management objectives

Skills

• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite and scheduling tools
• Excellent English communication skills (Arabic is an advantage)
• Problem-solving mindset with the ability to work under pressure
• Professional demeanor and strong interpersonal skills

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (Diploma also acceptable)
• 1–3 years of experience in administrative support or assisting senior management
• Prior experience in similar outsourced roles preferred
• This role is based in Qatar
• Candidates available for immediate joining will be given preference

- The Personal Assistant to the Business Development shall be responsible for all the Manager’s office related issues, requirements and administration work.
- Handle all incoming and outgoing emails, correspondence and telephone calls and ensure that it is translated properly.
- Take in charge all issues related to the manager travel arrangements: air tickets and hotels booking, filling of travel forms, follow-up out of pocket expenses, transmission to the accounting department, etc.
- Ensure the organization of all administrative filling and referencing procedures.
- Welcome and attend the managers visitors and maintain good public relations.
- Prepare a press review, as and when requested by the manager.
- To undertake any other duties that may be required as determined by the Supervisor or Manager.
- Be proactive in identifying priorities, emergencies and important issues in connection with the day-to-day business needs.
- Ensure that all secretarial and administrative activities are carried out efficiently and effectively.
- Accurate and timely maintenance of files of the Manager.
- Handle the manager’s agenda: organize daily tasks, schedule, arrange, coordinate and prepare the meetings.
- Take minutes and type memos, letters and emails, in English, as requested by the manager and ensure its correct archive.

1. Educational Qualifications:
• Office Management or Business administration degree / diploma from an internationally recognized institution is required.
2. Experience:
• 5+ years of progressively responsible professional experience in a secretarial / administrative role.

About The Company:
United Development Company (UDC) was established in July 1999 as one of the leading private sector shareholding companies in the State of Qatar and the Middle East, and has been listed on the Doha Securities Market since June 2003.

UDC’s mission is to identify and invest in long-term projects contributing to Qatar’s growth and providing good shareholder value. The company has an authorized share capital of QR 1.072.5 billion (US $294 million), a market capitalization of US$902MM and total assets of US 1,131 MM.

From day one, the company’s mandate and mission has been to become a cornerstone of the development of Qatar, creating lasting value and maximizing returns for partners and shareholders.

Reports to: Headteacher

About the Role:

Sherborne Qatar is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and secretarial support to the Headteacher and senior staff. This role is pivotal in ensuring smooth day-to-day operations and maintaining excellent communication across the school community.

Key Responsibilities:

• Act as the first point of contact for the Headteacher.
• Manage diaries, schedule meetings, and organize appointments.
• Screen calls, handle correspondence, and draft communications.
• Take minutes, prepare reports, and compile briefings.
• Conduct research and maintain office systems.
• Arrange travel and accommodation for the Headteacher.
• Provide secretarial support to senior staff and assist with marketing materials.
• Deputize for the Receptionist when required.
• Support administrative tasks as needed.

What We're Looking For:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in MS Office and administrative systems.
• Ability to maintain confidentiality and professionalism.
• Previous experience in a similar role is desirable.

Why Join Us?

At Sherborne Qatar, we value professionalism, collaboration, and a commitment to excellence. You will be part of a supportive team dedicated to providing outstanding education and service to our pupils and parents.

Job Type: Full-time

Key Responsibilities:

• Manage the General Manager's calendar by scheduling meetings, appointments, and events.
• Organize and prioritize emails, phone calls, and other correspondence for the General Manager.
• Prepare and edit documents, reports, presentations, and other materials as requested.
• Act as the first point of contact for internal and external communications on behalf of the General Manager.
• Use LinkedIn, Indeed, and other platforms to post job listings, search for potential candidates, and assist in the recruitment process.
• Screen resumes and assist in shortlisting candidates for interviews.
• Coordinate interviews and follow up with candidates, ensuring a smooth hiring process.

Job Type: Full-time

Company Description

HIGH TOWN Decoration and Contracting W.L.L. is a premier construction and design firm located in Doha, Qatar, focusing on high-quality residential, commercial, and retail projects. Renowned for innovative design and meticulous project management, the company adheres to the highest industry standards. HIGH TOWN has a team of skilled professionals and strategic partnerships that ensure project delivery with exceptional quality. The firm is committed to sustainable practices and customer satisfaction, continuing to grow within Qatar's dynamic construction and design landscape.

Role Description

This is a full-time on-site role for a Personal Assistant, based in Doha, Qatar. The Personal Assistant will be responsible for providing comprehensive support to executives, managing diaries, and handling clerical tasks. Day-to-day tasks include scheduling meetings, coordinating travel arrangements, managing correspondence, and performing various administrative duties to ensure smooth operations.

Qualifications

• Skills in Personal Assistance and Executive Administrative Assistance
• Effective Communication skills and proficiency in Diary Management
• Strong Clerical Skills
• Excellent organizational and multitasking abilities
• Proficiency in office software and tools
• Previous experience in a similar role is beneficial
• Bachelor's degree in Business Administration, Management, or a related field

Position Title:
Professional Personal Assistant

Location:
Doha, Qatar

Employment Type:
Full-time, Onsite

Salary Range:
QAR 4,500 – 5,000

Working Hours:
8 hours/day (with occasional overtime depending on tasks)

Transportation:
Company provided (negotiable)

About the Role

We are looking for a highly organized and professional
Personal Assistant
to support senior management. The ideal candidate will have excellent communication and customer service skills, previous experience in dealing with Qatari clients/management, and a proven ability to manage schedules, meetings, and confidential information with discretion.

Key Responsibilities

• Provide
  administrative and executive support
  to senior management, including managing schedules, calendars, and meetings.
• Handle
  travel arrangements, itineraries, and logistics
  .
• Prepare, proofread, and format correspondence, reports, and presentations.
• Maintain and organize confidential files and records.
• Communicate professionally with
  Qatari clients and management
  .
• Act as the first point of contact, ensuring excellent
  customer service and interpersonal communication
  .
• Coordinate office tasks, events, and follow-up on management instructions.
• Support management with any ad-hoc administrative or personal tasks.

Qualifications & Requirements

• Minimum
  2 years' experience
  as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Previous
  experience with Qatari clients/management is a must
  .
• Strong background in
  customer service
  with excellent interpersonal skills.
• Proficient in
  MS Office (Word, Excel, Outlook, PowerPoint)
  .
• Highly organized, detail-oriented, and discreet in handling confidential matters.
• Presentable, adaptable, and professional in multicultural environments.
• Transferable visa with valid QID.
• Can
  join immediately
  .

Job Description

We are looking for a qualified Personal Assistant to provide high-level administrative support and ensure smooth coordination for senior management. The role involves managing schedules, handling correspondence, and supporting day-to-day operations with professionalism and efficiency.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management
• Handle correspondence, documentation, and meeting preparation
• Provide administrative support and maintain organized filing systems
• Coordinate travel arrangements, logistics, and event planning as required
• Ensure confidentiality and discretion in handling sensitive information
• Assist in task prioritization and follow-ups to support management objectives

Skills

• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite and scheduling tools
• Excellent English communication skills (Arabic is an advantage)
• Problem-solving mindset with the ability to work under pressure
• Professional demeanor and strong interpersonal skills

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (Diploma also acceptable)
• 1–3 years of experience in administrative support or assisting senior management
• Prior experience in similar outsourced roles preferred
• This role is based in Qatar
• Candidates available for immediate joining will be given preference

Job ID: VG