104 Executive Assistant Roles jobs in Qatar

We are looking for a qualified Personal Assistant to provide high-level administrative support and ensure smooth coordination for senior management. The role involves managing schedules, handling correspondence, and supporting day-to-day operations with professionalism and efficiency.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management
• Handle correspondence, documentation, and meeting preparation
• Provide administrative support and maintain organized filing systems
• Coordinate travel arrangements, logistics, and event planning as required
• Ensure confidentiality and discretion in handling sensitive information
• Assist in task prioritization and follow-ups to support management objectives

Skills

• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite and scheduling tools
• Excellent English communication skills (Arabic is an advantage)
• Problem-solving mindset with the ability to work under pressure
• Professional demeanor and strong interpersonal skills

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (Diploma also acceptable)
• 1-3 years of experience in administrative support or assisting senior management
• Prior experience in similar outsourced roles preferred
• This role is based in Qatar
• Candidates available for immediate joining will be given preference

Overview

Personal Assistant vacancy in Doha Qatar. Attention! This vacancy is temporarily suspended!

• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
• Managing and organizing meetings and appointments, often controlling access to the manager/executive
• Organizing events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Plan travel, including flights, accommodation and ground transportation

• Diploma in Secretarial, Customer Service or related field
• Minimum 3 years’ customer service, secretarial and administrative experience
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills (Arabic advantage)
• Organizational skills and the ability to multitask

We are looking for a qualified Personal Assistant to provide high-level administrative support and ensure smooth coordination for senior management. The role involves managing schedules, handling correspondence, and supporting day-to-day operations with professionalism and efficiency.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management
• Handle correspondence, documentation, and meeting preparation
• Provide administrative support and maintain organized filing systems
• Coordinate travel arrangements, logistics, and event planning as required
• Ensure confidentiality and discretion in handling sensitive information
• Assist in task prioritization and follow-ups to support management objectives

Skills

• Strong organizational and multitasking abilities with attention to detail
• Proficiency in Microsoft Office Suite and scheduling tools
• Excellent English communication skills (Arabic is an advantage)
• Problem-solving mindset with the ability to work under pressure
• Professional demeanor and strong interpersonal skills

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (Diploma also acceptable)
• 1–3 years of experience in administrative support or assisting senior management
• Prior experience in similar outsourced roles preferred
• This role is based in Qatar
• Candidates available for immediate joining will be given preference

- The Personal Assistant to the Business Development shall be responsible for all the Manager’s office related issues, requirements and administration work.
- Handle all incoming and outgoing emails, correspondence and telephone calls and ensure that it is translated properly.
- Take in charge all issues related to the manager travel arrangements: air tickets and hotels booking, filling of travel forms, follow-up out of pocket expenses, transmission to the accounting department, etc.
- Ensure the organization of all administrative filling and referencing procedures.
- Welcome and attend the managers visitors and maintain good public relations.
- Prepare a press review, as and when requested by the manager.
- To undertake any other duties that may be required as determined by the Supervisor or Manager.
- Be proactive in identifying priorities, emergencies and important issues in connection with the day-to-day business needs.
- Ensure that all secretarial and administrative activities are carried out efficiently and effectively.
- Accurate and timely maintenance of files of the Manager.
- Handle the manager’s agenda: organize daily tasks, schedule, arrange, coordinate and prepare the meetings.
- Take minutes and type memos, letters and emails, in English, as requested by the manager and ensure its correct archive.

1. Educational Qualifications:
• Office Management or Business administration degree / diploma from an internationally recognized institution is required.
2. Experience:
• 5+ years of progressively responsible professional experience in a secretarial / administrative role.

About The Company:
United Development Company (UDC) was established in July 1999 as one of the leading private sector shareholding companies in the State of Qatar and the Middle East, and has been listed on the Doha Securities Market since June 2003.

UDC’s mission is to identify and invest in long-term projects contributing to Qatar’s growth and providing good shareholder value. The company has an authorized share capital of QR 1.072.5 billion (US $294 million), a market capitalization of US$902MM and total assets of US 1,131 MM.

From day one, the company’s mandate and mission has been to become a cornerstone of the development of Qatar, creating lasting value and maximizing returns for partners and shareholders.

Provide secretarial and administrative support services to the manager and coordinate all general administrative functions, department budget requirements and utilization maintaining office confidentiality, and also involve in document control activities with latest technology and QatarEnergy standards.

• 5 years' experience in senior secretarial / administrative position.
• Computer literate in English with MS office applications, Lotus Notes, SAP Material Management module and External Services Module and e-applications.
• Excellent oral/written English communication skills along with good interpersonal skills, good editing capabilities. Written / spoken Arabic is an advantage.
• Good organizational skills.

• Diploma or equivalent.

Overview

Provide secretarial and administrative support services to the manager and coordinate all general administrative functions, department budget requirements and utilization maintaining office confidentiality, and also involve in document control activities with latest technology and QatarEnergy standards.

• 5 years’ experience in senior secretarial / administrative position.
• Computer literate in English with MS office applications, Lotus Notes, SAP Material Management module and External Services Module and e-applications.
• Excellent oral/written English communication skills along with good interpersonal skills, good editing capabilities. Written / spoken Arabic is an advantage.
• Good organizational skills.

• Diploma or equivalent.