8 Executive Secretary jobs in Qatar
Executive Secretary
Doha, Doha
Rise Enterprise
Posted today
Job Viewed
Job Description
**Duties and Responsibilities.**
- Provide administrative and clerical support to the General Manager, All Departments or Individuals.
- Maintaining effective records and administration
- Taking minutes of meeting
- Upholding legal documents of the company
- Communication and correspondence to all departments
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments for the General Manager
- Screen phone calls, redirect calls, and take messages
- Perform any ad hoc duties as required.
**Requirements and Qualification.**
- Must have Bachelors Degree and well educated
- Must have at least 2 years’ experience in the same role
- Good time-management skills
- Ability to multi-task
- Strong interpersonal and communication skills
- Must be tidy and organized
- Can join immediately
- Provide administrative and clerical support to the General Manager, All Departments or Individuals.
- Maintaining effective records and administration
- Taking minutes of meeting
- Upholding legal documents of the company
- Communication and correspondence to all departments
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments for the General Manager
- Screen phone calls, redirect calls, and take messages
- Perform any ad hoc duties as required.
**Requirements and Qualification.**
- Must have Bachelors Degree and well educated
- Must have at least 2 years’ experience in the same role
- Good time-management skills
- Ability to multi-task
- Strong interpersonal and communication skills
- Must be tidy and organized
- Can join immediately
This advertiser has chosen not to accept applicants from your region.
0
Executive Secretary
Doha, Doha
Qatar Museums
Posted today
Job Viewed
Job Description
Key Accountabilities:
- Works closely with the Director in providing full administrative assistance including, but not limited to, organizing and managing his/her calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring expenses
- Prepares for meetings by providing documentation, reports and previous minutes to the highest standard
- Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and attends meeting as minutes secretary
- Coordinates speaking engagement and conferences
- Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues visa, etc., ensuring most effective use of time
- Observes and applies strict levels of confidentiality and discretion in all matters related to work performance and in providing services for the Directors Office
- Manages and oversees Director’s office administration
- Organizes and implements appropriate filing and record management systems to ensure that records are always current and accessible (both electronically and on paper)
- Meets and greets all Director’s guests upon arrival
- Performs office tasks necessary for the operation of the Director’s office
- Take care of postage and courier matters
- Conducts ad-hoc assignments at the request of other members of the office/ department team
- Liaises and follows up with QM departments to ensure smooth workflow.
- Arranges for documents to be translated into Arabic, printed and delivered
Qualifications/Requirements:
**Knowledge & Skills**:
- Language skills proficiency in English, and Arabic (Native)
- Effective interpersonal and communication skills
- Professional Organizational and Office Management skills
**Education**:
- Bachelor in a relevant discipline
**Experience**:
- A minimum of 4 years relevant experience in administrative domain
- Works closely with the Director in providing full administrative assistance including, but not limited to, organizing and managing his/her calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring expenses
- Prepares for meetings by providing documentation, reports and previous minutes to the highest standard
- Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and attends meeting as minutes secretary
- Coordinates speaking engagement and conferences
- Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues visa, etc., ensuring most effective use of time
- Observes and applies strict levels of confidentiality and discretion in all matters related to work performance and in providing services for the Directors Office
- Manages and oversees Director’s office administration
- Organizes and implements appropriate filing and record management systems to ensure that records are always current and accessible (both electronically and on paper)
- Meets and greets all Director’s guests upon arrival
- Performs office tasks necessary for the operation of the Director’s office
- Take care of postage and courier matters
- Conducts ad-hoc assignments at the request of other members of the office/ department team
- Liaises and follows up with QM departments to ensure smooth workflow.
- Arranges for documents to be translated into Arabic, printed and delivered
Qualifications/Requirements:
**Knowledge & Skills**:
- Language skills proficiency in English, and Arabic (Native)
- Effective interpersonal and communication skills
- Professional Organizational and Office Management skills
**Education**:
- Bachelor in a relevant discipline
**Experience**:
- A minimum of 4 years relevant experience in administrative domain
This advertiser has chosen not to accept applicants from your region.
1
Executive Secretary
Doha, Doha
itialuS
Posted today
Job Viewed
Job Description
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes.
- Coordinate with all the branches.
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
- Accounting and Admin experience.
- Proficient in MS Office and “back-office” software (e.g. ERP)
- Minimum 5 year experience.
- Excellent organizational and time-management skills.
- Degree in business administration or relative field
- Arab Nationality
**Language**:
- Arabic (required)
- Attend meetings and keep minutes.
- Coordinate with all the branches.
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
- Accounting and Admin experience.
- Proficient in MS Office and “back-office” software (e.g. ERP)
- Minimum 5 year experience.
- Excellent organizational and time-management skills.
- Degree in business administration or relative field
- Arab Nationality
**Language**:
- Arabic (required)
This advertiser has chosen not to accept applicants from your region.
2
Executive Secretary
Doha, Doha
Rise Enterprise
Posted today
Job Viewed
Job Description
**Duties and Responsibilities.**
- Provide administrative and clerical support to the General Manager, All Departments or Individuals.
- Maintaining effective records and administration
- Taking minutes of meeting
- Upholding legal documents of the company
- Communication and correspondence to all departments
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments for the General Manager
- Screen phone calls, redirect calls, and take messages
- Perform any ad hoc duties as required.
**Requirements and Qualification.**
- Must have Bachelors Degree and well educated
- Must have at least 2 years’ experience in the same role
- Good time-management skills
- Ability to multi-task
- Strong interpersonal and communication skills
- Must be tidy and organized
- Can join immediately
- Provide administrative and clerical support to the General Manager, All Departments or Individuals.
- Maintaining effective records and administration
- Taking minutes of meeting
- Upholding legal documents of the company
- Communication and correspondence to all departments
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments for the General Manager
- Screen phone calls, redirect calls, and take messages
- Perform any ad hoc duties as required.
**Requirements and Qualification.**
- Must have Bachelors Degree and well educated
- Must have at least 2 years’ experience in the same role
- Good time-management skills
- Ability to multi-task
- Strong interpersonal and communication skills
- Must be tidy and organized
- Can join immediately
This advertiser has chosen not to accept applicants from your region.
3
Executive Secretary
Doha, Doha
Tadmur Holding
Posted today
Job Viewed
Job Description
The Role
**Requirements**:
- Bachelor’s degree in Business Administration or equivalent qualification with minimum 8 years related job experience. - Excellent verbal and written communication skills. - Excellent organizational skills and attention to detail. - Excellent time management skills with a proven ability to meet deadlines. - Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. - Proficient in Microsoft Office Suite. - Thorough knowledge of labor legislation. - Ability to work under pressure and meet deadlines.
About the company
Tadmur Holding W.L.L. is one of Qatars leading business conglomerates, owning and operating a number of multi-disciplinary subsidiaries across the country. Since inception in 1985, our companies have catered to various business sectors through a wide range of products, services and solutions.
**Requirements**:
- Bachelor’s degree in Business Administration or equivalent qualification with minimum 8 years related job experience. - Excellent verbal and written communication skills. - Excellent organizational skills and attention to detail. - Excellent time management skills with a proven ability to meet deadlines. - Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. - Proficient in Microsoft Office Suite. - Thorough knowledge of labor legislation. - Ability to work under pressure and meet deadlines.
About the company
Tadmur Holding W.L.L. is one of Qatars leading business conglomerates, owning and operating a number of multi-disciplinary subsidiaries across the country. Since inception in 1985, our companies have catered to various business sectors through a wide range of products, services and solutions.
This advertiser has chosen not to accept applicants from your region.
4
Executive Secretary
Doha, Doha
NHG Co.
Posted today
Job Viewed
Job Description
**Job Title : Executive Secretary**
**Salary : 8,000- 12,000 QR monthly**
- Perform clerical and administrative tasks
- Receives incoming communication or memos ,reviews contents,determine importance and summarize contents
- Performs additional duties as assigned by executives
**Requirements**:
- Excellent verbal and written communication skills
- Extremely Proficient with Microsoft word,Excel and power point presentation.
- Extensive knowledge of office administration ,clerical procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- With valid Qatar QID
- Immediately joining
- Bilingual Language Speaker prefered
**Job Types**: Full-time, Contract
Contract length: 24 months
**Salary**: QAR8,000.00 - QAR12,000.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Salary : 8,000- 12,000 QR monthly**
- Perform clerical and administrative tasks
- Receives incoming communication or memos ,reviews contents,determine importance and summarize contents
- Performs additional duties as assigned by executives
**Requirements**:
- Excellent verbal and written communication skills
- Extremely Proficient with Microsoft word,Excel and power point presentation.
- Extensive knowledge of office administration ,clerical procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- With valid Qatar QID
- Immediately joining
- Bilingual Language Speaker prefered
**Job Types**: Full-time, Contract
Contract length: 24 months
**Salary**: QAR8,000.00 - QAR12,000.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
This advertiser has chosen not to accept applicants from your region.
5
Executive Secretary/ Administration Officer
Doha, Doha
AD
Posted today
Job Viewed
Job Description
We are looking for experienced professionals for a leading Design/ Fit Out/ Manufacturing Company based in Doha, Qatar
**Responsibilities**:
- Ensuring the smooth administration and be the focal point of the office.
- Provide excellent secretarial and administrative support to superior officers.
- Provide excellent support on HR and Document control activities.
- Manage and organize schedules and deadlines
- Provide standard clerical duties such as preparation of Quotations, mailing, communicating with clients, Prospects, local & international vendors etc.
- Distribute, filtering and forwarding communications to proper individuals and departments
- Create written and typed reports, memos, documents and business letters etc
**Skills**
- Bachelor’s degree in business administration, management, or related field.
- Minimum 6 Years Qatar/ GCC Experience in related industry
- Exceptional leadership and time, task, and resource management skills.
- Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
- Proficiency with computers, especially MS Office Packages.
- Must be able to join immediately with transferrable resident permit.
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Responsibilities**:
- Ensuring the smooth administration and be the focal point of the office.
- Provide excellent secretarial and administrative support to superior officers.
- Provide excellent support on HR and Document control activities.
- Manage and organize schedules and deadlines
- Provide standard clerical duties such as preparation of Quotations, mailing, communicating with clients, Prospects, local & international vendors etc.
- Distribute, filtering and forwarding communications to proper individuals and departments
- Create written and typed reports, memos, documents and business letters etc
**Skills**
- Bachelor’s degree in business administration, management, or related field.
- Minimum 6 Years Qatar/ GCC Experience in related industry
- Exceptional leadership and time, task, and resource management skills.
- Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
- Proficiency with computers, especially MS Office Packages.
- Must be able to join immediately with transferrable resident permit.
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
This advertiser has chosen not to accept applicants from your region.
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6
Executive Secretary/ Administration Officer
Doha, Doha
AD
Posted today
Job Viewed
Job Description
We are looking for experienced professionals for a leading Design/ Fit Out/ Manufacturing Company based in Doha, Qatar
**Responsibilities**:
- Ensuring the smooth administration and be the focal point of the office.
- Provide excellent secretarial and administrative support to superior officers.
- Provide excellent support on HR and Document control activities.
- Manage and organize schedules and deadlines
- Provide standard clerical duties such as preparation of Quotations, mailing, communicating with clients, Prospects, local & international vendors etc.
- Distribute, filtering and forwarding communications to proper individuals and departments
- Create written and typed reports, memos, documents and business letters etc
**Skills**
- Bachelor’s degree in business administration, management, or related field.
- Minimum 6 Years Qatar/ GCC Experience in related industry
- Exceptional leadership and time, task, and resource management skills.
- Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
- Proficiency with computers, especially MS Office Packages.
- Must be able to join immediately with transferrable resident permit.
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Responsibilities**:
- Ensuring the smooth administration and be the focal point of the office.
- Provide excellent secretarial and administrative support to superior officers.
- Provide excellent support on HR and Document control activities.
- Manage and organize schedules and deadlines
- Provide standard clerical duties such as preparation of Quotations, mailing, communicating with clients, Prospects, local & international vendors etc.
- Distribute, filtering and forwarding communications to proper individuals and departments
- Create written and typed reports, memos, documents and business letters etc
**Skills**
- Bachelor’s degree in business administration, management, or related field.
- Minimum 6 Years Qatar/ GCC Experience in related industry
- Exceptional leadership and time, task, and resource management skills.
- Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
- Proficiency with computers, especially MS Office Packages.
- Must be able to join immediately with transferrable resident permit.
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
This advertiser has chosen not to accept applicants from your region.
7