3 Executive Secretary jobs in Qatar
Executive Secretary
Doha, Doha
Target Trading & Contracting W.L.L
Posted today
Job Viewed
Job Description
**Job Brief**
We are seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team.
You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently.
**Responsibilities**:
- Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings, and travel arrangements.
- Manage communication channels and respond to correspondence appropriately on behalf of the executives.
- Prepare and distribute internal and external documents, including reports, memos, and letters.
- Maintain the electronic and paper files of the Executive team and ensure they are updated regularly.
- Handle confidential information with discretion and professionalism.
- Communicate effectively with other departments and external stakeholders.
- Plan and coordinate events and conferences as required.
- Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
- Perform other duties as assigned by the Executive team.
**Requirements**:
- Proven experience as an Executive Secretary or similar role
- Proficient in Microsoft Office Suite and other office management software
- Exceptional organizational and time-management skills to manage multiple tasks efficiently
- Strong communication and interpersonal skills to work collaboratively with team members and stakeholders
- Excellent written and verbal communication skills (Arabic/English)
- Ability to maintain a professional demeanor under pressure and handle confidential information
- A Bachelor's degree in Business Administration, Communications, or a related field is preferred
- Certification from a Secretarial School or institute would be an added advantage
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Executive Secretary: 2 years (required)
**Language**:
- Arabic (required)
License/Certification:
- Driving License in Qatar (required)
- Residence Permit (QID) in Qatar (required)
We are seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team.
You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently.
**Responsibilities**:
- Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings, and travel arrangements.
- Manage communication channels and respond to correspondence appropriately on behalf of the executives.
- Prepare and distribute internal and external documents, including reports, memos, and letters.
- Maintain the electronic and paper files of the Executive team and ensure they are updated regularly.
- Handle confidential information with discretion and professionalism.
- Communicate effectively with other departments and external stakeholders.
- Plan and coordinate events and conferences as required.
- Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
- Perform other duties as assigned by the Executive team.
**Requirements**:
- Proven experience as an Executive Secretary or similar role
- Proficient in Microsoft Office Suite and other office management software
- Exceptional organizational and time-management skills to manage multiple tasks efficiently
- Strong communication and interpersonal skills to work collaboratively with team members and stakeholders
- Excellent written and verbal communication skills (Arabic/English)
- Ability to maintain a professional demeanor under pressure and handle confidential information
- A Bachelor's degree in Business Administration, Communications, or a related field is preferred
- Certification from a Secretarial School or institute would be an added advantage
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Executive Secretary: 2 years (required)
**Language**:
- Arabic (required)
License/Certification:
- Driving License in Qatar (required)
- Residence Permit (QID) in Qatar (required)
This advertiser has chosen not to accept applicants from your region.
0
Executive Secretary/ Administration
Doha, Doha
Arch-in Design
Posted today
Job Viewed
Job Description
We are looking for experienced professionals Executive Secretary/ Administration for a leading Design/ Fit Out/ Manufacturing Company based in Doha, Qatar Responsibilities:
Ensuring the smooth operation of the office and be the focal point of the organization.
Provide excellent secretarial and administrative support to superior officers.
Provide excellent support on HR and Document control activities.
Manage and organize schedules and deadlines
Provide standard clerical duties such as preparation of Quotations, mailing, communicating with clients, Prospects, local & international vendors etc.
Distribute, filtering and forwarding communications to proper individuals and departments Create written and typed reports, memos, documents and business letters etc.
**Salary**: From QAR5,500.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or willing to relocate with an employer-provided relocation package (required)
Ensuring the smooth operation of the office and be the focal point of the organization.
Provide excellent secretarial and administrative support to superior officers.
Provide excellent support on HR and Document control activities.
Manage and organize schedules and deadlines
Provide standard clerical duties such as preparation of Quotations, mailing, communicating with clients, Prospects, local & international vendors etc.
Distribute, filtering and forwarding communications to proper individuals and departments Create written and typed reports, memos, documents and business letters etc.
**Salary**: From QAR5,500.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or willing to relocate with an employer-provided relocation package (required)
This advertiser has chosen not to accept applicants from your region.
1
Executive Secretary (Female-bilingual)
Doha, Doha
That's Living Group - Qatar
Posted today
Job Viewed
Job Description
**Summary**
The Executive Secretary is a key member of the executive office, providing administrative support and strategic assistance to the executive. This position requires strong bilingual skills in English and Arabic, as well as excellent organizational and communication skills. The Executive Secretary is responsible for handling confidential and sensitive information, maintaining schedules and calendars, and coordinating meetings, events, and travel.
**Your duties will consist of but not limited to**:
- Manage the executive's calendar, ensuring timely scheduling and coordination of appointments, meetings, and travel itineraries.
- Prepare and edit complex documents, reports, and presentations, ensuring accuracy and professional formatting.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Maintain accurate and up-to-date files and records, ensuring confidentiality and compliance with organizational procedures.
- Manage travel arrangements, including booking flights, hotels, and transportation, and ensuring the executive's comfort and safety during trips.
- Organize and prioritize workload, effectively handling multiple tasks and ensuring deadlines are met.
- Act as a liaison between different departments, ensuring effective communication and collaboration.
- Perform other administrative and clerical duties such as photocopying, scanning, faxing, note-taking, etc.
- Uphold the company's values and ethical standards at all times.
**Skills & Qualifications**:
- Bachelor's degree in Business Administration, Communications, or related field.
- Pleasing personality with fluency in both English and Arabic, both written and verbal.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving and critical thinking skills.
- Professional demeanor and ability to maintain confidentiality.
- Prior experience as an Executive Secretary or in a similar role is preferred.
- Locally available here in Doha, Qatar with valid QID and able to provide NOC.
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you locally available here in Qatar?
**Education**:
- Bachelor's (preferred)
**Experience**:
- Executive Secretary: 5 years (required)
**Language**:
- English (required)
- Arabic (required)
The Executive Secretary is a key member of the executive office, providing administrative support and strategic assistance to the executive. This position requires strong bilingual skills in English and Arabic, as well as excellent organizational and communication skills. The Executive Secretary is responsible for handling confidential and sensitive information, maintaining schedules and calendars, and coordinating meetings, events, and travel.
**Your duties will consist of but not limited to**:
- Manage the executive's calendar, ensuring timely scheduling and coordination of appointments, meetings, and travel itineraries.
- Prepare and edit complex documents, reports, and presentations, ensuring accuracy and professional formatting.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Maintain accurate and up-to-date files and records, ensuring confidentiality and compliance with organizational procedures.
- Manage travel arrangements, including booking flights, hotels, and transportation, and ensuring the executive's comfort and safety during trips.
- Organize and prioritize workload, effectively handling multiple tasks and ensuring deadlines are met.
- Act as a liaison between different departments, ensuring effective communication and collaboration.
- Perform other administrative and clerical duties such as photocopying, scanning, faxing, note-taking, etc.
- Uphold the company's values and ethical standards at all times.
**Skills & Qualifications**:
- Bachelor's degree in Business Administration, Communications, or related field.
- Pleasing personality with fluency in both English and Arabic, both written and verbal.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving and critical thinking skills.
- Professional demeanor and ability to maintain confidentiality.
- Prior experience as an Executive Secretary or in a similar role is preferred.
- Locally available here in Doha, Qatar with valid QID and able to provide NOC.
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you locally available here in Qatar?
**Education**:
- Bachelor's (preferred)
**Experience**:
- Executive Secretary: 5 years (required)
**Language**:
- English (required)
- Arabic (required)
This advertiser has chosen not to accept applicants from your region.
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