77 Executive Secretary jobs in Qatar

Responsibilities

Implementation of effective office management plans.

• Coordinate the deployment of necessary furniture, IT and stationery for each staff.
• Coordinate with HR to ensure that the office space is available for a new staff upon recruitment.
• Coordinate with Logistics Section to ensure that the office furniture is in good condition at all times.
• Communicate effectively for successful job performance.
• Develop office management layout and plans.
• Forecast future needs for additional spaces and furniture.
• Work independently and under minimal supervision to complete work tasks.
• Plan, organize, direct, control and evaluate work of others.
• Adapt to changing work demands, priorities and organizational members.
• Provide guidance and direct input to the development plans and performance management of direct reports to meet the AZF objectives.

• Bachelor's Degree related.
• 9 years of related experience, of which a minimum of 3 years should be in a similar position / responsibility, preferably in a similar industry.
• Purchasing, POs, inventory.
• Oracle (ERP).
• Health & Safety & Environment.
• Fire systems.
• Familiar with engineering drawings and data.
• Very strong computer skills and experience with processing documents (filing systems including indexing into database, physical processing and quality control).

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures-and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG's value statement.

While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.

YOU'RE GOOD AT

• Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
• Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
• Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
• Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
• Providing vacation cover to other Executive Assistants
• Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
• Organizing and maintaining online systems for PA
• Managing client contacts for CRM/Contact Management
• Organizing and maintaining electronic filing system
• Preparing weekly timesheets and expense reports
• Maintain highest level of internal and external confidentiality

What You'll Bring

• Strong service orientation:
  • Maturity and flexibility to work both independently and in cooperation with others
  • High level of self-motivation and initiative
  • Willingness to exercise good judgment and make decisions based on logic and common sense
• Excellent organizational skills
  • Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
  • Superior attention to detail and accuracy
  • Follow through/ownership of tasks to completion
  • Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
• Ability to multi-task and complete a variety of projects in a fast-paced environment
• Ability and willingness to work overtime on projects and tasks as required
• Knowledge and experience of the Middle East and local practices
• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
• Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
• Service oriented, flexible, attentive to detail team player
• Ability to respect all BCG information as personal and confidential
• A minimum of 4-5 years' experience in a fast-paced environment supporting senior executives is strongly preferred.

Who You'll Work With

You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director & Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
BCG is an E - Verify Employer. Click here for more information on E-Verify.

My client, a Chemical and Petrochemical Marketing and Distribution Company, purchases, markets, distributes and sells the Qatar production of chemical and petrochemical regulated products to the global market.

They are currently looking to recruit a male Executive Assistant for the CEO for their offices in Doha. The role is to provide a full range of advanced administrative and private secretarial service support to senior management in a timely, confidential and efficient manner.

Responsibilities:

1. Provide a complete correspondence and documentation service for the companies Executives.
2. Prepare internal / external correspondence. Type memos, reports, minutes of meetings. Assist Company Executive in preparing presentation graphs and statistics.
3. Provide a time management / diary service on behalf of the Company Executive to ensure effective time usage and to avoid conflicting schedules.
4. Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements for the Company Executive and guests to optimize on time and convenience.
5. Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
6. Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department, obtain additional information where necessary. Highlight desired actions for the manager to ensure he is in possession of sufficient background information needed.
7. Schedule and coordinate departmental meetings. Plan and arrange venues.
8. Assist Department Director/Heads in preparing for meetings by providing documentation, reports, previous minutes of meetings and background information on the subject under discussion.
9. Co-ordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.

We're looking for a highly capable, trustworthy, and proactive Assistant to the CEO to act as an extension of the leadership team. You'll be stepping into strategic tasks, managing cross-functional projects, and ensuring nothing falls through the cracks in the CEO's world. If you're highly organized, business-savvy, and comfortable taking initiative, this is your opportunity to work closely with top leadership and make a real impact.

Key Responsibilities :

• Act as the CEO's right hand, managing their schedule, inbox, priorities, and key communications
• Attend internal and external meetings on behalf of the CEO; take notes, follow up on action items, and ensure deliverables are met
• Manage cross-departmental projects, timelines, and team alignment on company goals
• Handle high-level correspondence, internal memos, and confidential documents with discretion
• Oversee the flow of studio operations, helping ensure everything is on track and delivered without delay
• Assist with sourcing materials or handling day-to-day errands as needed
• Step into internal leadership support roles in the CEO's absence
• Serve as the main point of contact for customers: taking orders, processing payments, responding to messages, and addressing concerns professionally
• Manage and update our Shopify store, keeping orders accurate and up to date
• Record all incoming orders and coordinate them with the workshop for production
• Communicate directly with tailors: manage schedules, track timelines, and ensure smooth workflow
• Schedule the employer's calendar: meetings, appointments, and studio-related tasks
• Seek out industry connections and opportunities for pop-ups, exhibitions, and events

Requirements :

• Strong communication and organizational skills
• Confident with basic tech: Google Sheets, Shopify (training can be provided)
• Comfortable with customer interaction and follow-up
• Reliable, proactive, and detail-oriented
• Ability to manage time well and juggle multiple responsibilities

We are looking for an Executive Assistant to perform a variety of administrative tasks, attend to her day-to-day functions.

An Executive Assistant is a professional responsible for managing the schedules and communications, prioritizing emails and phone calls and arranging meetings, business, and personal events.

Responsibilities

• Acting as the point of contact among employees, clients, and other external partners
• Managing information flow in a timely and accurate manner
• Managing calendars and setting up meetings.
• Make travel and accommodation arrangements.
• Draft, review and send communications.
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Executive Assistant's responsibilities include managing calendars, making travel arrangements, preparing reports, attending to needs, and arranging personal agenda. To be successful in this role, the candidate should be well-organized, have great time management skills and be able to act without guidance.

Requirements

Overview

GovCIO has a fantastic opportunity for an Executive Administrative Assistant to provide support to the Air Force and U.S. Space Force at Al Udeid Air Base in Doha, Qatar.

Overview

GovCIO has a fantastic opportunity for an Executive Administrative Assistant to provide support to the Air Force and U.S. Space Force at Al Udeid Air Base in Doha, Qatar.

Responsibilities

• Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top-Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication.
• Complete required security and administrative training as directed by SPACECENT.
• Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
• Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
• Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
• Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers.
• Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and accessibility.
• Assist in the handling and processing of awards, decorations, and evaluations.
• Evaluate administrative processes and make recommendations for improvements.
• Execute quality assurance activities in support of administrative processes and documentation.
• Assist in the development of administrative procedures and review existing procedures for optimization.
• Assist as a liaison between SPACECENT and other organizations for administrative matters.
• Advise SPACECENT leadership on administrative best practices and procedures.
• Respond to all government inquiries in a timely manner. Any inquiry that doesn't fall under any task listed above will be considered a task with a suspense date of no later than 3 business days from the date of the request, unless a different timeline is specified. Examples of inquiries are status of tasks, timelines, and estimated completion dates.
• Attend recurring, scheduled and short notice (4 hours) meetings on AUAB with Government personnel in person or virtually.
• Coordinate and attend off-site meetings or engagements as needed to support leadership schedules, verify logistical requirements, and ensure readiness for official functions or events.
• Demonstrate proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, and SharePoint) to prepare, edit, and submit weekly status reports, calendars, and task trackers to senior leadership and stakeholders.
  
  

• High School Diploma or GED equivalent
• Experience with TMT and 4+ years of administrative support experience for senior leadership (e.g. general/flag officer or senior executive level) required. Will accept a Bachelor's degree in Business, English, Management, Communication, Office Administration in lieu of 4 yrs exp. (BS with 0 years experience) OR all the following criteria:
• The specific skills, knowledge, and comprehension to perform all task functions quickly and accurately without supervision or assistance.
• Valid driver's license to operate Mission vehicles.
• Knowledge of executive-level administrative support functions in an overseas or international military environment.
• Knowledge of correspondence management, task tracking systems (e.g., TMT), and protocol procedures sufficient to advise leadership and support complex organizational coordination.
• Must have good strong awareness of communication handling, including the ability to support operations in classified environments compliant with DoD and host-nation regulations.
• Proven ability to communicate effectively with individuals at all levels, both orally and in writing.
• Highly skilled in customer service and diverse stakeholder engagement.
• Ability to multitask effectively in a fast-paced environment, under stress and within time constraints.
• Able to work under minimal supervision.
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).
• Clearance Required:TS/SCI
  
  

• During the Interview Process
• Virtual video interview conducted via video with the hiring manager and/or team
• Camera must be on
• A valid photo ID must be presented during each interview
  
  

• During the Hiring Process
• Enhanced Biometrics ID verification screening
• Background check, to include:
• Criminal history (past 7 years)
• Verification of your highest level of education
• Verification of your employment history (past 7 years), based on information provided in your application
  

• Employee Assistance Program (EAP)
• Corporate Discounts
• Learning & Development platform, to include certification preparation content
• Training, Education and Certification Assistance
• Referral Bonus Program
• Internal Mobility Program
• Pet Insurance
• Flexible Work Environment
• Available to full-time employees