69 Executive Support jobs in Qatar

ABOUT US:

Welcome to Qatar's largest and most prestigious private training centre. Excellence Training Centre (ETC) is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations.

With over 14 years of experience and registered under the Ministry of Education & Higher Education, we are trusted by some of Qatar's most reputed companies to train their staff. Our clients include Qatar Airways, Qatar Foundation, Qatar Gas, Qatar Development Bank, and many more.

Responsibilities:

• Office Coordination: Manage day-to-day administrative tasks, ensuring smooth office operations.
• Scheduling and Documentation: Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation.
• Reporting: Prepare and maintain reports, update CRM and internal systems regularly.
• Compliance: Ensure adherence to internal procedures and relevant regulations.
• Cross-Functional Tasks: Participate in internal recruitment coordination, basic sales support, and training logistics when required.

Requirements:

• 1–2 years of proven experience in administrative roles, preferably in a fast-paced environment.
• Prior experience in sales or teaching will be considered an added advantage.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and basic tech tools.
• Male candidates preferred.

Compensation:

• Base Salary: QAR 2,000 + Accommodation Allowance: QAR 750
• Commission on avoided refunds, successful sales, recruitment, and staff training

Additional Benefits:

• Health Insurance
• Annual Paid Leave: 21 days
• Airfare: One-way ticket every year or round-trip ticket every two years
• Gratuity: As per Qatar Labor Law upon completion of contract

Timings & Days:

• 9 hours per day (12:00 PM – 9:00 PM), 6 days a week, Saturday to Thursday (Friday off)

Job Location:

• Doha, Qatar

Job Type: Full-time

Pay: From QAR2,000.00 per month

Application Question(s):

• Are you comfortable with the compensation and working conditions outlined in the job description?

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Roles: 1 year (Preferred)
• Sales: 1 year (Preferred)
• Teaching: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Language:

• English (Required)

Location:

• Doha (Required)

Position: Technical Support Executive

Location: Doha, Qatar

Job Type: Full-time

Eligibility: Freshers with a software development background and relevant degree

Role Overview

We are seeking a proactive Technical Support Intern to provide comprehensive onsite and online support for deployed software systems, including Point-of-Sale (POS) systems. This role involves assisting users with setup, troubleshooting issues, managing support tickets, and ensuring smooth system operations. It offers an excellent opportunity for freshers to gain hands-on experience in both technical support and user coordination, while building critical technical and soft skills in a professional environment.

Key Responsibilities

• POS System Setup and Deployment Support
• Assist in the configuration and installation of POS systems for clients.
• Provide onsite technical support during the initial deployment to ensure successful integration.
• Troubleshoot and resolve any issues encountered during the setup phase.
• Software Deployment and User Assistance
• Support the deployment and configuration of other software systems for end-users.
• Offer onsite and remote assistance to ensure smooth functionality of deployed solutions.
• Work closely with internal teams to resolve hardware and software compatibility challenges.
• Problem Resolution and System Maintenance
• Address user queries and provide effective solutions for technical issues through online and onsite channels.
• Diagnose and escalate complex software bugs or system problems to the development team.
• Maintain system stability by ensuring prompt and effective issue resolution.
• User Communication and Training
• Clearly explain software features, updates, and functionalities to users.
• Conduct user training sessions to enhance familiarity with system operations.
• Gather feedback to identify areas for usability improvements and address user concerns.
• Support Ticket and Workflow Management
• Log, prioritize, and track support tickets using a ticketing system.
• Document resolutions for common issues to contribute to a shared knowledge base.
• Maintain regular communication with users about ticket progress and outcomes.
• Skill Development and Process Improvement
• Gain hands-on experience in deploying and troubleshooting software systems.
• Develop strong communication, coordination, and problem-solving abilities.
• Contribute to process enhancements by identifying and addressing operational gaps.

Qualifications/Skill Required

• Bachelor's degree in Computer Science, Information Technology, or a related field.
• Familiarity with software development concepts and troubleshooting.
• Strong verbal and written communication skills in English; knowledge of Arabic is a plus.
• Eagerness to learn and adapt in a dynamic work environment.
• Preferred Skills
• Basic knowledge of POS systems and software deployment.
• Experience with ticketing systems or customer support tools is advantageous.
• Excellent collaboration and coordination skills.

What We Offer

• Hands-on experience in supporting both onsite and online technical workflows.
• Opportunity to work with POS systems and other software solutions.
• A collaborative environment with mentorship from experienced professionals.
• A chance to develop foundational expertise in technical support and user engagement.

Join our team in Doha and kickstart your career by gaining valuable experience in end-to-end technical support for software systems. Apply today

Job Type: Full-time

Pay: QAR1, QAR2,000.00 per month

Operations & Sales Support Specialist

We're looking for a proactive and detail-oriented Operations & Sales Support Specialist to support our immigration consulting services team in Doha.

Key Responsibilities:

• Respond to client inquiries via phone, email, or chat and in person dealings
• Track application progress and maintain accurate records
• Verify documents and assist in preparing immigration applications
• Support sales by handling leads and assisting with onboarding

Requirements:

• 1–3 years of experience in customer service, admin, or sales support (immigration field preferred)
• Strong communication, organization, and multitasking skills
• Excellent in MS Excel and MS Word
• Good research skills; ability to understand and stay updated on immigration laws
• CRM or client database experience is a plus
• Must be based in Doha, Qatar

What We Offer:

• Competitive salary + sales incentives
• Career growth and professional development
• Supportive, mission-driven work environment

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Experience:

• relevant: 2 years (Preferred)

We are hiring.

Designation: Administrative Technical Support Officer

Location: Qatar

Contract Duration: 6 months ext

Salary Range:- TBD

Experience:-

• Minimum of 5 years of practical experience in data management and record supervision within administrative or government entities.
• Proven experience in: (Monitoring data accuracy and quality, Supervising teams responsible for data entry and maintenance, Ensuring regular updates of records)
• Strong knowledge of common database systems and their integration with administrative and service platforms.
• Ability to prepare advanced analytical and administrative reports, with thorough documentation of procedures and correspondence.
• Locally available candidates in Qatar only apply.
• Preferred: Professional certifications in Data Management, Quality Management, or Administrative Information Systems

Job Types: Full-time, Contract

Contract length: 6 months

Role Summary

The PMO Consultant will play a pivotal role in establishing and operating the Central Project Management Office (PMO) for the Government Entity. This position acts as a strategic enabler to ensure that all initiatives and projects are effectively aligned with the Government Entity's overarching goals, emphasizing quality, efficiency, and innovation throughout the project lifecycle.

Key Responsibilities

Establishment and Operation of the Central PMO

• Support the Planning, Quality, and Innovation Department as a strategic partner to ensure all projects are aligned with the Government Entity's mission and objectives.
• Integrate quality and innovation principles into all project management activities.
• Ensure effective coordination and communication between project owners and executing entities.

Development of PMO Organizational Structure and Operating Mechanisms

• Design and document the PMO's organizational structure, defining reporting lines, functions, and governance processes.
• Clarify the roles and responsibilities of PMO team members and their interaction with other departments.
• Develop and document Standard Operating Procedures (SOPs) to guide PMO operations.

PMO Methodologies, Governance Framework, and KPIs

• Develop comprehensive project management methodologies covering initiation, planning, execution, monitoring, and closure.
• Design a governance framework defining decision-making authority, escalation mechanisms, and accountability lines.
• Establish Key Performance Indicators (KPIs) to monitor PMO performance and project outcomes.

Standardization and Quality Assurance

• Develop standardized templates, work plans, risk registers, and Gantt charts to ensure consistency and efficiency.
• Establish a Quality Assurance framework to conduct periodic audits of project documentation and execution.
• Promote adherence to best practices and continuous improvement across departments.

Monitoring, Reporting, and Performance Management

• Develop and maintain centralized dashboards for real-time project tracking and performance visualization.
• Prepare detailed monthly and quarterly progress and risk reports for executive review.
• Provide variance analysis against approved timelines and budgets, issuing early alerts on deviations or potential risks.
• Ensure reports are concise, visual, and actionable for senior management.

Qualifications and Experience

• Bachelor's or Master's degree in Project Management, Business Administration, Engineering, or a related field.
• Minimum of 8–10 years of experience in project management, with at least 3 years in a PMO setup (preferably in the public sector or large-scale organizations).
• Strong understanding of PMO governance, methodologies, and performance management frameworks.
• Proven experience developing and implementing project management tools, templates, and dashboards.
• Experience in quality assurance and project performance reporting.
• PMP, PRINCE2, or equivalent project management certification preferred.
• Excellent analytical, communication, and presentation skills.
• Fluency in Arabic is mandatory; proficiency in English is required.

Job Description

STAPEM Offshore Energy Services

Job Title :

Executive Assistant

Location :

Doha – West Bay - the Gate Mall

Terms : 

Full time - 240 days per year

About us :

Headquartered in France, STAPEM Offshore is a trusted provider of customized marine and subsea support to various companies in the global offshore energy sector, ensuring their operations are safe and efficient.

We provide world-class services in IT, administration, QHSE, logistics, legal support and communications, while prioritizing safety and minimizing environmental impact. We strive for zero incidents or injuries and are committed to delivering superior service, quality and value to our customers.

Our roots in West Africa date back to 1989, primarily in Angola. We are capable of delivering multi-disciplinary engineering, procurement, construction, commissioning and maintenance projects.

Our Angolan headquarters, located in the Bairro Azul district of Luanda, includes operational facilities at the Sonils base in the Port of Luanda, complete with warehouses, workshops, storage yards, transportation facilities and guest houses. We also operate from the Kwanda base in Soyo, where similar facilities are maintained.

Our offices in Senegal are strategically located in the port of Dakar. With 35 years of experience in Angola, we provide the same exemplary service in Senegal. Our diverse services range from diving and remotely operated vehicle (ROV) services, marine expertise and oil terminal management to specialized maintenance solutions. We are committed to supporting the expansion and development of Senegal's maritime sector, as we have effectively done in Angola over the past three decades.

As of 2018, STAPEM has an expanded presence in the Middle East, particularly in Doha, Qatar, where we are engaged in robust marine and subsea support activities.

STAPEM has built a solid reputation in the energy sector, particularly in West Africa and the Middle East, working consistently with national and international oil majors.

In 2019, we welcomed Film-Ocean, an independent subsea contractor, to the STAPEM Group. Film-Ocean provides innovative and cost-effective subsea solutions, specializing in ROV inspection and intervention services, which has significantly expanded STAPEM Offshore's subsea capabilities with a variety of ROV systems ranging from HD work class ROVs to helicopter transportable micro ROVs.

In addition, engineering companies d2m and Mareal joined the STAPEM Group in 2013 and 2016 respectively, strengthening the Group's ability to deliver comprehensive turnkey projects to our clients.

Our web site: (

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About the role

This position is established to directly assist in the strategic development of the affiliate and is designed to serve as a steppingstone to a permanent role with greater responsibility for a candidate who demonstrates strong performance, should the company secure the anticipated contracts.

Situation in Organization

Report to Operations Manager

Context and environment

­   Strategically positioned within the offshore energy sector, the company is a major supplier of marine personnel to a local oil company, provides marine expertise to another producer, and is actively expanding its operations within the Diving, Marine, and ROV services market in the middle east.

­  5 working days per week and occasionally calls on weekend and night depending on operations requirements and teams' availability.

­  Connected 24/7 to mobile communication applications to follow operations.

Ethics & Compliance

  Demonstrate full compliance with Stapem code of conduct regarding procurement and business integrity.

­  Contribute and promote compliance with the Group and the affiliate's rules and procedures, included but not limited to due diligence desktop search.

HSE

  Initiate, prepare Contractors Audits

­  Promote HSE culture and Zero fatality program for STAPEM

  Participate in Emergency drill as appropriate

­  Part if crisis cell team – act as scribe

­  Gathers lessons learnt

  Knowledge of Company HSE policy, rules, and procedures (HSE MS) and in particular ISO14001 & 50001 standards.

­  Observance of the Company HSE policy, rules, and procedures.

  Participation in HSE activities and global   improvement (e.g. referential, reporting, REX, audits, Maestro, training, HSE action plans.).

­   Fo ow-up of International regulations (IMO, Class, OCIMF, Flag states, IMCA .)

  Organizing and scheduling mandatory HSE inductions for new and existing personnel.

­    acking and following up on employee performance and safety assessments.

  Formatting and editing company procedures and documents to ensure a consistent and professional standard.

Method

­  Design and implement new methods and processes to streamline logistics operations, including but not limited to transportation, warehousing, marine activities, port operations, etc.

  Prepare presentation as requested by the Operation Manager.

­  Participate as requested by the Operation Manager and issue the Minutes of Meeting

  Analyze current operational processes to identify areas for improvement in efficiency, cost-effectiveness, and quality.

­  Develop and implement strategies for continuous process improvement across various departments and functions.

  Utilize data and performance metrics to identify bottlenecks, inefficiencies, and opportunities for optimization.

­  Design and implement new methods and processes to streamline logistics operations and enhance overall productivity and efficiency.

Activities

The Executive Assistant will be responsible for a wide range of operational and administrative tasks, primarily supporting the Crewing, Logistics, Human Resources, and QHSE departments. Key activities include:

Crewing & Logistics Support:

  Managing the end-to-end crewing process for marine personnel, including mobilization and demobilization

­    ordinating all travel logistics: booking flights, arranging visas, and generating required travel letters

­   tilizing the Dawinci crew management system (or similar) to maintain accurate records and schedules

Human Resources (RH) Administration:

­  Conducting initial screening and communication with potential crew candidates

  Assisting in the development and maintenance of the training plan and training matrix for all personnel

­   Pr aring and tracking diving certifications and other mandatory personnel certifications/

  Ensuring all employee personal files and records are accurately maintained and up to date

­  Distributing monthly pay slips to employees

Finance & Billing Support

­  Supporting the billing process by centralizing all supporting documents for invoices

­  Monitoring and tracking Work Orders (OS) to ensure they are properly closed and billed

Contract and Procurement

  Lead the end-to-end procurement of services and equipment by

§  coordinating with management and technical experts process to develop and issue Calls for Tender (CFT) ITT and exhibits for services and equipment,

§ managing vendor communications,

§ coordinating with management and technical experts the technical and commercial evaluations of received bids

§ supporting hierarchy through the internal approval process to ensure the timely and cost-effective award of contracts.

­   Lead th end-to-end tender response process for client-issued CFTs by coordinating with management and technical experts to develop compelling submission documents, preparing presentations to secure internal governance approval throughout the entire cycle until the contract is awarded.

Accountability

  Deliver safe and cost-effective logistics support and services.

­  Contribute by continuous amelioration to the improvement of the equipment, services, and operating procedures.

  Organize and coordinate marine, logistics and road logistics activities in relationship with the various entities in full compliance with Company's Health, Safety, and Environmental Protection policies and procedures.

­  Optimize logistics means guaranteeing efficiency and adequate management of priorities and emergencies.

  Review and implement ways to continuously improve Energy management in line with ISO 50001 standard.

Qualifications / experience required

­  Education & Experience:

A bachelor's degree in business administration, Communications, or a related field is often preferred, coupled with 5+ years of proven experience providing high-level executive support in a fast-paced environment.

  Technical Proficiency: 

Advanced mastery of the Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint) and a demonstrated ability to quickly learn new enterprise software and communication tools.

­   ommunication Skills: 

Exceptional verbal and written communication skills, with the professionalism to interact confidently with executives, clients, and board members, and the discretion to handle highly sensitive and confidential information.

­  Organizational Mastery: 

Superior organizational, time-management, and multi-tasking skills with keen attention to detail, enabling the effective prioritization of a complex workload, proactive calendar management, and meeting strict deadlines with minimal supervision.

­  Problem-Solving Aptitude: 

A proactive, resourceful, and anticipatory approach to challenges, with strong judgment and the ability to make sound decisions independently to ensure seamless executive and operational support.

­  Fluent in English

­  Ability to work independently and in a team environment.

­  Additional Valued Assets:

§ Former flight attendant experience

§  Experience within the specific industry (e.g., oil & gas, marine services

§  Project management experience or certification

§  Power BI expertise (internal training will be provided)

§  Proficiency in a second language

§  AI oriented

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.

Executive Support

• Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Draft, review, and proofread correspondence, reports, and presentations for leadership approval.
• Handle highly confidential information with discretion and professionalism.

Communication & Liaison

• Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.
• Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.
• Support the coordination of internal and external communications to ensure consistent messaging across both entities.

Administrative & Operational Management

• Coordinate domestic and international travel, including visas, itineraries, and logistics.
• Organize and manage events, workshops, board meetings, and official functions.
• Process invoices, purchase orders, and expense claims in coordination with Finance.
• Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.

Project & Task Coordination

• Support and track progress of strategic initiatives and special projects led by the University and School.
• Consolidate reports, updates, and data for leadership review.
• Monitor deadlines and ensure deliverables are achieved in line with ACES

Skills

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and stakeholder management skills.
• High integrity and ability to maintain strict confidentiality.
• Proactive problem-solving and initiative-taking.
• Ability to thrive in a fast-paced and dynamic academic environment.
• Full-time role based in Doha, Qatar.
• Requires flexibility in working hours to meet the demands of University and School leadership schedules.
• Travel between within and outside Qatar may be required.

Specialized Training / Knowledge Required

• Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).
• Excellent command of written and spoken English; Arabic knowledge is an advantage.

Education & Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, Education Administration, or related field.

Experience

• 2–3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.
• Prior experience in education, creative industries, or large organizations preferred.

Job Type: Full-time

Application Question(s):

• Have you ever worked in the educational sector before?

Experience:

• Relevant : 3 years (Required)

Location

Doha, Qatar

Experience

Job Type

Outsourcing

Job Description

Purpose of the Role:

To provide high-level administrative and secretarial support to the Executive Director. The role demands professionalism, confidentiality, and exceptional interpersonal and organizational skills.

Key Responsibilities Include:

• Provide high-level administrative and secretarial support to the department Director
• Execute appropriate office etiquette in all interactions
• Handle confidential and critical matters with professionalism, discretion, and sound judgment
• Receive and manage incoming calls and visitors appropriately
• Manage all correspondence promptly and professionally
• Ensure all communication lines are operational and available as needed
• Maintain a professional and welcoming office environment
• Prepare official documents and communication materials
• Efficiently manage incoming and outgoing documents
• Requisition and monitor stationery and office supplies
• Schedule and manage appointments, ensuring all parties are informed of dates, times, and changes
• Serve as a focal point for queries and requests from the department and other units
• Maintain an organized filing system for all documents
• Prioritize tasks to ensure timely and successful completion
• Provide support for ongoing departmental projects

Minimum Requirements:

• Education: Bachelor's degree in a related field
• Skills: Strong communication skills in Arabic and English (both verbal and written), adaptability, and proficiency in Microsoft Office
• Certifications: Any relevant training or certification in administrative support