22 Facilities Coordinator jobs in Qatar

Department: Facilities Management

Reports to: Facilities Manager or Senior Facilities Manager

Location: Lusail

Job Type: (Full-Time / Permanent)

Position Summary

We are seeking a highly organized and proactive Facilities Coordinator to join our Facilities Management team. In this pivotal role, you will be the operational linchpin for all daily facility activities, ensuring the seamless functioning of our office environment. You will coordinate maintenance, manage service providers, support space planning, and uphold our safety standards, acting as a key point of contact for all facility-related matters.

Key Responsibilities

1. Maintenance & Operations Coordination:

• Serve as the first point of contact for all internal facility maintenance requests and reports.
• Coordinate and schedule routine and reactive maintenance for building systems, including HVAC, plumbing, electrical, and life safety systems.
• Conduct regular facility inspections to identify maintenance, repair, or safety issues.
• Manage and maintain work order systems (CMMS) to track requests, prioritize tasks, and ensure timely completion.

2. Vendor & Contractor Management:

• Act as the primary liaison with external vendors and service providers, including janitorial, security, landscaping, catering, and MEP (Mechanical, Electrical, Plumbing) contractors.
• Source, evaluate, and onboard new vendors in accordance with company policies.
• Oversee vendor performance, ensuring work is completed to standard, on time, and within budget.
• Review and process vendor invoices for payment, reconciling against contracts and purchase orders.

3. Space Management & Moves:

• Assist the Facilities Manager in managing office space planning, including seating charts, floor plans, and occupancy data.
• Lead the coordination of office moves, adds, and changes (MAC), working with IT and other departments to ensure a smooth transition for employees.
• Manage inventory of office furniture, fixtures, and equipment.

4. Health, Safety & Security:

• Support the implementation and adherence to health, safety, and environmental policies.
• Assist in conducting regular fire drills and maintaining emergency response plans.
• Help manage access control systems, key issuance, and badging.
• Ensure all facility operations comply with relevant local, state, and federal regulations.

5. Administrative Support for Facilities Management:

• Assist in the preparation and tracking of the facilities budget.
• Maintain accurate records of service contracts, warranties, licenses, and certificates of insurance.
• Prepare reports on facility metrics, such as maintenance costs, space utilization, and project status.
• Manage the procurement of office and facility supplies.

Required Qualifications & Skills

• Experience: 2+ years of experience in a facilities coordination, administration, or assistant role within a facilities management environment.
• Education: High school diploma or equivalent required. Associate's or Bachelor's degree in Facilities Management, Business Administration, or a related field is a plus.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with a Computerized Maintenance Management System (CMMS) or Integrated Workplace Management System (IWMS) is highly desirable.
• Professional Skills:
• Exceptional Organizational & Multi-tasking Skills: Ability to prioritize a high volume of requests in a fast-paced environment.
• Superior Communication: Excellent verbal and written communication skills, with the ability to interact effectively with employees, management, and external vendors.
• Problem-Solving Mindset: A proactive and practical approach to identifying and resolving issues.
• Strong Customer Service Orientation: A dedication to providing excellent support to internal customers.
• Attention to Detail: Meticulous in record-keeping, inspections, and project coordination.

Job Types: Full-time, Permanent

Pay: QAR4,000.00 per month

Club Facilities Coordinator – 1 No.

Location: Mesaieed, Qatar

Responsibilities:

• Manage daily operations of club facilities.

• Coordinate maintenance, scheduling, and events.

• Ensure customer service standards are met.

Requirements:

• Bachelor's/Diploma in hospitality or related field.

• 3+ years' facility/club management experience.

• Good communication & coordination skills.

• QID & NOC required.

Please send your CV to:

Job Types: Full-time, Permanent

Application Question(s):

• Do you have a valid QID & NOC ?
• What is your salary expectation ?

Experience:

• club management : 3 years (Required)
• hospitality: 3 years (Required)

Location:

• Doha (Required)

UTILITIES COORDINATOR

Qualifications

• 10 years handling Facility Utilities (Electricity/Water/Gas/Heating/Cooling/Sewage/Telecommunication
• Degree in Electrical/Mechanical Engineering

Salary: 1000 QR (6500/2500/1000)

Job Type: Full-time

Pay: Up to QAR10,000.00 per month

Application Question(s):

• did you apply with any FMM company hiring before?

Education:

• Bachelor's (Required)

Experience:

• Kharaman/Gas/Heating/Cooling/ Sewage/Telecommunication: 10 years (Required)
• Facility Utilities: 10 years (Required)

Role Summary

The Head of Property Management will oversee all aspects of the company's property portfolio, ensuring properties are efficiently leased, well-maintained, profitable, and delivering exceptional experiences to tenants and residents. This role requires strong leadership, commercial acumen, and client relationship management to maximize occupancy, enhance property value, and uphold service quality standards.

Key Responsibilities

Property Leasing & Sales

• Develop and implement leasing and sales strategies to maximize occupancy and revenue.
• Negotiate lease terms, renewals, and sales agreements in line with company objectives.
• Ensure all marketing and promotional activities support property leasing and sales targets.

Tenant & Client Relationship Management

• Serve as the main point of contact for tenants, residents, and corporate clients.
• Resolve tenant concerns and disputes promptly and professionally.
• Build long-term relationships to improve retention and client satisfaction.

Resident Experience & Engagement

• Plan and coordinate community activities/events to enhance resident satisfaction.
• Oversee the delivery of value-added services (e.g., concierge, maintenance assistance, lifestyle programs).
• Regularly gather resident feedback and implement improvements.

Property Operations & Quality Assurance

• Monitor the condition of properties to ensure safety, functionality, and compliance with standards.
• Conduct periodic inspections and coordinate maintenance, repairs, and upgrades.
• Establish and enforce quality assurance benchmarks for all properties.

Contracts & Documentation

• Prepare, review, and manage property-related contracts, lease agreements, and legal forms.
• Ensure compliance with legal, regulatory, and company requirements.
• Maintain accurate records and documentation of all transactions.

Financial & Budget Management

• Prepare annual budgets for the property management function.
• Monitor income and expenditure, ensuring properties meet financial performance targets.
• Provide management with reports on property performance, occupancy, and revenue.

Leadership & Team Development

• Lead and supervise the property management team, including coordinators, and support staff.
• Set performance objectives and provide training, mentoring, and evaluations.
• Foster a culture of customer service, accountability, and continuous improvement.

Compliance & Risk Management

• Ensure properties comply with safety, environmental, and regulatory standards.
• Identify potential risks and implement mitigation strategies.
• Stay updated on property laws, tenancy regulations, and market trends.

Qualifications & Skills

• Bachelor's degree in real estate, Business Administration, Facilities Management, or related field (master's preferred).
• Minimum 8–10 years of progressive experience in property management, with at least 3 years in a leadership role.
• Strong knowledge of real estate leasing, tenant relations, and facilities operations.
• Excellent negotiation, communication, and conflict resolution skills.
• Proven ability to lead teams and manage multiple properties/projects simultaneously.
• Financial acumen with experience in budgeting and revenue optimization.
• Customer-centric mindset with a focus on delivering high-quality services.
• Proficiency in Arabic and English (written & spoken).

Valid Qatar Driving License

Job Type: Full-time

Key Responsibilities

• Enter customer orders into the system and prepare simple invoices.
• Verify order details and coordinate with the sales and logistics teams to ensure accuracy.
• Keep accurate records of invoices, receipts, and orders, and maintain proper filing (both electronic and paper).
• Perform data entry and documentation tasks with high accuracy.
• Assist in preparing and following up on purchase orders.
• Support the sales team in following up on pending orders and customer payments.
• Provide routine office and administrative support, including handling correspondence and maintaining files.
• Ensure smooth day-to-day office operations and support other departments when needed.

Requirements

• Diploma or Bachelor's degree in Business Administration, Accounting, or related field.
• Proven experience as an Admin Assistant, Office Coordinator, or similar role.
• Familiarity with ERP/POS systems for orders and invoicing (preferred).
• Strong attention to detail and accuracy in data entry and documentation.
• Good communication skills in English (Arabic is an advantage).
• Proficient in MS Office (Word, Excel, Outlook).
• Organized, reliable, and able to multitask in a fast-paced environment.

Job Type: Full-time

License/Certification:

• QID in Qatar? (Required)

We Are Hiring: Service Coordinator (1 Position)

Location: Doha, Qatar

Basic Requirements

• Bachelor's degree in Engineering (Electrical / Electronics / Mechanical).
• 1–2 years of experience in Field Service for electrical and electronic products such as Generators, UPS, SMF VRLA Batteries, and CBS systems.
• Experience in service documentation and reporting.

Key Responsibilities

• Prepare and update service reports for Generators, UPS, and CBS systems within the organizational reporting system.
• Prepare and share AMC (Annual Maintenance Contract) and PPM (Planned Preventive Maintenance) schedules with clients.
• Scan and update all service reports in the system to maintain accurate service records.
• Raise invoice requests for project orders and maintain records of project order execution and schedules.
• Compile and update stock inventory files and follow up on payments.
• Perform AMC/Preventive Maintenance Services for all UPS brands and Generators.
• Fault finding, troubleshooting, rectification, and spares replacement for UPS and Generators.
• Install SMF VRLA batteries for both new and existing UPS systems.
• Plan AMC service schedules and ensure effective communication with customers.

Other Skills

• Good verbal and written communication skills in English.
• Proficiency in Microsoft Office for report preparation and email communication.

Visa Requirements

• Candidate must be locally available in Qatar.
• Must have a valid Qatar ID (QID) and No Objection Certificate (NOC).

Interested candidates can apply now

Email:

Whatsapp:

Job Types: Full-time, Permanent

Office Coordinator Job Description

At Dr. Scent Qatar, we are looking for a highly organized and proactive Office Coordinator to support our daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will handle a variety of tasks related to communication, scheduling, and internal coordination while maintaining a high level of professionalism and efficiency.

Key Responsibilities:

• Coordinate office activities and operations to ensure efficiency and compliance with company policies
• Manage phone calls, emails, and correspondence (internal and external)
• Organize and schedule meetings, appointments, and travel arrangements
• Maintain organized filing systems (physical and digital) for company documents and records
• Monitor office supplies and place orders when necessary
• Assist in HR-related tasks, such as preparing employee documents and scheduling interviews
• Support the sales and logistics teams by coordinating communication and documentation
• Greet and assist visitors, ensuring a professional front-desk presence
• Liaise with management and staff to ensure smooth communication across departments
• Prepare reports, memos, letters, and other documents as needed

Requirements:

• Minimum 2–3 years of experience in a similar role (Office Coordinator, Admin Assistant, or Executive Secretary)
• Strong organizational and time management skills
• Excellent written and verbal communication in English and Arabic
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize tasks in a fast-paced environment
• Attention to detail and problem-solving skills
• Bachelor's degree or equivalent is preferred
• Must hold a valid Qatar ID and be available for immediate joining with NOC

To Apply:

Qualified candidates are invited to send their CVs to -

Job Type: Full-time

Pay: QAR3, QAR4,000.00 per month

Position Title: Executive Secretary / Office Coordinator

Department: Administration – KJ Media

Reports to: Executive Director

Role Purpose

To provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.

Key Responsibilities

Office & Schedule Coordination

• Manage the Executive Director's daily calendar, meetings, and appointments.
• Organise office schedules and follow up on tasks and deadlines.
• Handle correspondence, filing, and record-keeping.

Travel & Booking Arrangements

• Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.
• Coordinate with travel agencies to secure the best options.
• Keep accurate records of travel and accommodation.

Administrative & Personal Support

• Perform daily secretarial tasks and general office coordination.
• Assist with personal reservations and bookings (restaurants, hotels, services).
• Act as a communication link between the Executive Director and staff/clients when delegated.

Optional (Plus Skills)

• Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.
• Support finance with simple administrative financial tasks.

Skills & Competencies

• Strong organisational and multitasking skills.
• Excellent command of English (spoken & written).
• Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.
• High discretion and confidentiality.
• Flexibility with working hours.

Qualifications

• Previous experience as a secretary, office coordinator, or administrative assistant (1–2 years preferred).
• Experience in travel booking is an advantage.
• Nationality: Preferred foreign national.

Work Conditions

• Contract Type: Full-time.
• Working Hours: 48 hours per week, as determined by the Executive Director.
• Work Location: KJ Media offices, with flexibility as required.
• Salary Range: QAR 2,000 – QAR 3,000 .

send your cv through whatsapp:

Job Type: Full-time

Pay: QAR1, QAR3,000.00 per month

We are looking for a Admin & Office Coordinator

Ensuring the smooth and efficient operation of an office environment. They are the central point of contact for various administrative tasks and logistical support, enabling other staff members to focus on their core responsibilities.

Responsibilities for Admin & Office Coordinator

• Office Operations & Management
• Maintaining Office Order: Ensuring the office is well-organized, tidy, and functional. This can include managing supplies, equipment, and overall office environment.

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• Supply Management: Monitoring inventory of office supplies, stationery, and other essentials, and placing orders as needed to ensure adequate stock.

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• Facilities Coordination: Liaising with building management or external vendors for maintenance, repairs, and ensuring the office space is in good working order.

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• Vendor Management: Acting as a point of contact for vendors and service providers, managing contracts, and overseeing service delivery.

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• Administrative Support
• Communication Hub: Answering and directing phone calls, managing incoming and outgoing mail and correspondence, and responding to emails.

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• Scheduling and Calendar Management: Coordinating and scheduling meetings, appointments, and events for individuals or teams, managing calendars to avoid conflicts.

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• Document Management: Organizing, filing, and maintaining physical and digital records, ensuring information is easily accessible and properly stored.

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• Travel Arrangements: Making travel arrangements for staff, including booking flights, accommodation, and transportation.

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• Report and Presentation Preparation: Assisting with the creation of reports, presentations, spreadsheets, and other documents as required.

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• Interdepartmental & External Liaison
• Internal Communication: Facilitating communication between different departments and staff members.

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• Visitor Reception: Greeting visitors, clients, and guests, and directing them to the appropriate personnel.

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• Support for HR Functions: May assist with tasks such as onboarding new employees, maintaining employee records, or coordinating training sessions.

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• Basic Financial Tasks: May involve processing invoices, managing petty cash, tracking expenses, and supporting bookkeeping activities.

Qualifications for Requirements

• A Bachelor's degree in Project Management or a related field may be preferred
• Proven work experience as a Admin & Office Coordinatoror similar role
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel
• Proficient typing and editing skills
• Data organization skills
• Attention to detail

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Experience: Admin & Office Coordinator: 5 years (Preferred)

Job Type: Full-time