107 Front Desk Staff Female Only English Arabic jobs in Doha

• Website design, office apps, office 365 all portal administration.
• Adobe In design, adobe photoshop, adobe premier & Visual studio.
• Resolving IT support requests from employees.
• Answering employee questions regarding computer systems.
• Gathering and analyzing data to diagnose problems with computer systems.
• Changing configurations, settings and permissions to fix computer issues.
• Generating sign ins for new hires during the onboarding process.
• Installing new software and hardware drivers and updating existing ones as needed.
• Updating employees on the status of their service requests.
• Logging all service requests and updating tickets as needed.
• With 1-2 years of experience.

Job Summary

Elite Swim Academy is seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience.

Key Responsibilities:

Front Desk & Customer Service

• Greet visitors, swimmers, and parents in a professional and welcoming manner.
• Respond promptly to inquiries via phone, email, and in-person.
• Provide accurate information about swim classes, schedules, fees, and policies.
• Assist with new registrations, wait lists, and class transfers or cancellations.
• Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary.

Administrative & Operational Support

• Maintain and update swimmer enrollment records, attendance logs, and consent forms.
• Input and manage data on CRM system.
• Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance.
• Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors.

Communication & Coordination

• Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms.
• Assist in preparing newsletters, notices, and bulletins for parents and staff.
• Coordinate between coaching staff, operations, and the finance team to ensure alignment.
• Assist with on boarding new swimmers and facilitate orientation sessions or facility tours.

Billing & Payment Support

• Assist with the collection and tracking of payments.
• Generate and send invoices or payment reminders to clients when needed.
• Reconcile attendance records with billing to ensure accuracy.

Event & Program Support

• Support the planning and execution of swim meets, seasonal programs, and award ceremonies.
• Help organize registration for special events, workshops, or private lessons.
• Maintain lists of participants and assist with logistics.

Skills

Required Skills & Qualifications

• Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment).
• Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software.
• Excellent time management and multitasking abilities.
• Ability to handle confidential information with professionalism and discretion.
• Friendly, approachable demeanor with a positive attitude and customer service mindset.
• Ability to work evenings and weekends based on program schedules.

Preferred Qualifications

• Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field.
• Familiarity with aquatic center operations or previous experience in a swim school or fitness facility.
• First Aid/CPR certification (preferred, not mandatory).

• Handling incoming calls and directing them accordingly
• Scheduling appointments and organizing meeting agendas
• Recording and distributing meeting minutes
• Composing and sending emails, memos, letters, faxes, and forms
• Assisting in the creation of regular reports
• Establishing and maintaining a filing system
• Updating office policies and procedures
• Ordering office supplies and researching new suppliers
• Keeping a contact list updated
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Serving as the point of contact for internal and external clients
• Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Basic accounting, invoicing, and emailing to the clients
• Knowledge of office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
• Excellent time management abilities and the ability to prioritize tasks
• Attention to detail and problem-solving aptitude
• Strong written and verbal communication skills
• Well-organized with the ability to handle multiple tasks
• High School diploma; additional administrative assistant or secretary certification is a plus
• Arabic will be added value

• 2,500 to 3,500 QAR.

The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the Site. Applicant will be responsible in submitting various reports, must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously. Must also possess excellent written and verbal communication skills, strong analytical and problem-solving skills.

Responsibilities

• Exhibit behavior consistent with company code of conduct.
• Proactively manage appointment scheduling and coordination using Microsoft Outlook.
• Possess excellent English oral and written communication skills sufficient to clearly convey messages to co-workers, customers, and all levels of management.
• Must be able to work in a high-stress, fast paced environment and demonstrate the flexibility required to handle a very dynamic work environment.
• Must exhibit strong time management and organizational skills and possess the ability to multi-task while maintaining attention to detail.
• Assemble and analyze information, prepare reports, and agendas.
• Maintain files, keep records, compile reports and process documents in a timely manner.
• Draft and produce grammatically correct, accurate and complete final correspondence to include letters, memoranda’s and etc.
• Develop and edit PowerPoint slides, and similar presentation materials.
• Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.
• Candidate must possess professional interpersonal skills and the ability to work well with others, as well as the ability to work independently, in a fast-paced environment with changing priorities.
• Proactively offer suggestions for process improvements.
• Shall work special projects as assigned
• Performs other duties as assigned

Qualifications

• Minimum Qualifications
• Education / Certifications : One year related experience may be substituted for one year of education, if degree is required.Associate Degree or Business School Certification desired; high school diploma required.Requires 4 or more years of relevant, executive-level experience. Must be Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
• Experience : Four to five years' of related experience.
• Skills : Must possess good organizational skillsComputer proficiency in Microsoft Office Excel, PowerPoint, Outlook, and WordAbility to work with very diverse workforceExperience in data collection and analysis.
• Working Environment : Works in a general office environment. However, duties may involve the conduct of work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures – up to 130 degrees in the summer months. Potential exposure to chemical or biological agents could exist. Employee use of Personal Protective Equipment (PPE) in certain areas is required. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Normal work week is 48 hours but may be required to work overtime.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.

The Administrative Assistant is responsible for providing comprehensive administrative and secretarial support to the site. The applicant will be responsible for submitting various reports, must be detail-oriented, and demonstrate the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills, along with strong analytical and problem-solving skills, are essential.

• Exhibit behavior consistent with the company code of conduct.
• Proactively manage appointment scheduling and coordination using Microsoft Outlook.
• Communicate effectively in English, both orally and in writing, to convey messages clearly to co-workers, customers, and all levels of management.
• Work efficiently in a high-stress, fast-paced environment and demonstrate flexibility to handle a dynamic work environment.
• Exhibit strong time management and organizational skills, with the ability to multi-task while maintaining attention to detail.
• Assemble and analyze information, prepare reports, and agendas.
• Maintain files, keep records, compile reports, and process documents promptly.
• Draft and produce grammatically correct, accurate, and complete final correspondence, including letters and memoranda.
• Develop and edit PowerPoint slides and similar presentation materials.
• Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files.
• Possess professional interpersonal skills and the ability to work well with others, as well as independently in a fast-paced environment with changing priorities.
• Proactively suggest process improvements.
• Work on special projects as assigned.
• Perform other duties as assigned.

• Minimum Qualifications:
• Education/Certifications: A high school diploma is required; an Associate Degree or Business School Certification is preferred. One year of related experience may substitute for one year of education.
• Experience: Four to five years of relevant, executive-level experience.
• Skills: Good organizational skills; proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook); ability to work with a diverse workforce; experience in data collection and analysis.
• Working Environment: Primarily in a general office setting, with potential outdoor work under extreme climatic conditions, including dust storms and high temperatures up to 130 degrees in summer. May involve exposure to chemical or biological agents, requiring PPE. Normal workweek is 48 hours, with possible overtime.

At V2X, we are committed to equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive, diverse workplace. We treat all individuals with fairness, respect, and dignity, leveraging diverse experiences and perspectives to drive innovation and success.

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality