26 Global Administration jobs in Qatar

Job Description

STAPEM Offshore Energy Services

Job Title :

Executive Assistant

Location :

Doha – West Bay - the Gate Mall

Terms : 

Full time - 240 days per year

About us :

Headquartered in France, STAPEM Offshore is a trusted provider of customized marine and subsea support to various companies in the global offshore energy sector, ensuring their operations are safe and efficient.

We provide world-class services in IT, administration, QHSE, logistics, legal support and communications, while prioritizing safety and minimizing environmental impact. We strive for zero incidents or injuries and are committed to delivering superior service, quality and value to our customers.

Our roots in West Africa date back to 1989, primarily in Angola. We are capable of delivering multi-disciplinary engineering, procurement, construction, commissioning and maintenance projects.

Our Angolan headquarters, located in the Bairro Azul district of Luanda, includes operational facilities at the Sonils base in the Port of Luanda, complete with warehouses, workshops, storage yards, transportation facilities and guest houses. We also operate from the Kwanda base in Soyo, where similar facilities are maintained.

Our offices in Senegal are strategically located in the port of Dakar. With 35 years of experience in Angola, we provide the same exemplary service in Senegal. Our diverse services range from diving and remotely operated vehicle (ROV) services, marine expertise and oil terminal management to specialized maintenance solutions. We are committed to supporting the expansion and development of Senegal's maritime sector, as we have effectively done in Angola over the past three decades.

As of 2018, STAPEM has an expanded presence in the Middle East, particularly in Doha, Qatar, where we are engaged in robust marine and subsea support activities.

STAPEM has built a solid reputation in the energy sector, particularly in West Africa and the Middle East, working consistently with national and international oil majors.

In 2019, we welcomed Film-Ocean, an independent subsea contractor, to the STAPEM Group. Film-Ocean provides innovative and cost-effective subsea solutions, specializing in ROV inspection and intervention services, which has significantly expanded STAPEM Offshore's subsea capabilities with a variety of ROV systems ranging from HD work class ROVs to helicopter transportable micro ROVs.

In addition, engineering companies d2m and Mareal joined the STAPEM Group in 2013 and 2016 respectively, strengthening the Group's ability to deliver comprehensive turnkey projects to our clients.

Our web site: (

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About the role

This position is established to directly assist in the strategic development of the affiliate and is designed to serve as a steppingstone to a permanent role with greater responsibility for a candidate who demonstrates strong performance, should the company secure the anticipated contracts.

Situation in Organization

Report to Operations Manager

Context and environment

­   Strategically positioned within the offshore energy sector, the company is a major supplier of marine personnel to a local oil company, provides marine expertise to another producer, and is actively expanding its operations within the Diving, Marine, and ROV services market in the middle east.

­  5 working days per week and occasionally calls on weekend and night depending on operations requirements and teams' availability.

­  Connected 24/7 to mobile communication applications to follow operations.

Ethics & Compliance

  Demonstrate full compliance with Stapem code of conduct regarding procurement and business integrity.

­  Contribute and promote compliance with the Group and the affiliate's rules and procedures, included but not limited to due diligence desktop search.

HSE

  Initiate, prepare Contractors Audits

­  Promote HSE culture and Zero fatality program for STAPEM

  Participate in Emergency drill as appropriate

­  Part if crisis cell team – act as scribe

­  Gathers lessons learnt

  Knowledge of Company HSE policy, rules, and procedures (HSE MS) and in particular ISO14001 & 50001 standards.

­  Observance of the Company HSE policy, rules, and procedures.

  Participation in HSE activities and global   improvement (e.g. referential, reporting, REX, audits, Maestro, training, HSE action plans.).

­   Fo ow-up of International regulations (IMO, Class, OCIMF, Flag states, IMCA .)

  Organizing and scheduling mandatory HSE inductions for new and existing personnel.

­    acking and following up on employee performance and safety assessments.

  Formatting and editing company procedures and documents to ensure a consistent and professional standard.

Method

­  Design and implement new methods and processes to streamline logistics operations, including but not limited to transportation, warehousing, marine activities, port operations, etc.

  Prepare presentation as requested by the Operation Manager.

­  Participate as requested by the Operation Manager and issue the Minutes of Meeting

  Analyze current operational processes to identify areas for improvement in efficiency, cost-effectiveness, and quality.

­  Develop and implement strategies for continuous process improvement across various departments and functions.

  Utilize data and performance metrics to identify bottlenecks, inefficiencies, and opportunities for optimization.

­  Design and implement new methods and processes to streamline logistics operations and enhance overall productivity and efficiency.

Activities

The Executive Assistant will be responsible for a wide range of operational and administrative tasks, primarily supporting the Crewing, Logistics, Human Resources, and QHSE departments. Key activities include:

Crewing & Logistics Support:

  Managing the end-to-end crewing process for marine personnel, including mobilization and demobilization

­    ordinating all travel logistics: booking flights, arranging visas, and generating required travel letters

­   tilizing the Dawinci crew management system (or similar) to maintain accurate records and schedules

Human Resources (RH) Administration:

­  Conducting initial screening and communication with potential crew candidates

  Assisting in the development and maintenance of the training plan and training matrix for all personnel

­   Pr aring and tracking diving certifications and other mandatory personnel certifications/

  Ensuring all employee personal files and records are accurately maintained and up to date

­  Distributing monthly pay slips to employees

Finance & Billing Support

­  Supporting the billing process by centralizing all supporting documents for invoices

­  Monitoring and tracking Work Orders (OS) to ensure they are properly closed and billed

Contract and Procurement

  Lead the end-to-end procurement of services and equipment by

§  coordinating with management and technical experts process to develop and issue Calls for Tender (CFT) ITT and exhibits for services and equipment,

§ managing vendor communications,

§ coordinating with management and technical experts the technical and commercial evaluations of received bids

§ supporting hierarchy through the internal approval process to ensure the timely and cost-effective award of contracts.

­   Lead th end-to-end tender response process for client-issued CFTs by coordinating with management and technical experts to develop compelling submission documents, preparing presentations to secure internal governance approval throughout the entire cycle until the contract is awarded.

Accountability

  Deliver safe and cost-effective logistics support and services.

­  Contribute by continuous amelioration to the improvement of the equipment, services, and operating procedures.

  Organize and coordinate marine, logistics and road logistics activities in relationship with the various entities in full compliance with Company's Health, Safety, and Environmental Protection policies and procedures.

­  Optimize logistics means guaranteeing efficiency and adequate management of priorities and emergencies.

  Review and implement ways to continuously improve Energy management in line with ISO 50001 standard.

Qualifications / experience required

­  Education & Experience:

A bachelor's degree in business administration, Communications, or a related field is often preferred, coupled with 5+ years of proven experience providing high-level executive support in a fast-paced environment.

  Technical Proficiency: 

Advanced mastery of the Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint) and a demonstrated ability to quickly learn new enterprise software and communication tools.

­   ommunication Skills: 

Exceptional verbal and written communication skills, with the professionalism to interact confidently with executives, clients, and board members, and the discretion to handle highly sensitive and confidential information.

­  Organizational Mastery: 

Superior organizational, time-management, and multi-tasking skills with keen attention to detail, enabling the effective prioritization of a complex workload, proactive calendar management, and meeting strict deadlines with minimal supervision.

­  Problem-Solving Aptitude: 

A proactive, resourceful, and anticipatory approach to challenges, with strong judgment and the ability to make sound decisions independently to ensure seamless executive and operational support.

­  Fluent in English

­  Ability to work independently and in a team environment.

­  Additional Valued Assets:

§ Former flight attendant experience

§  Experience within the specific industry (e.g., oil & gas, marine services

§  Project management experience or certification

§  Power BI expertise (internal training will be provided)

§  Proficiency in a second language

§  AI oriented

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.

Executive Support

• Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.
• Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.
• Draft, review, and proofread correspondence, reports, and presentations for leadership approval.
• Handle highly confidential information with discretion and professionalism.

Communication & Liaison

• Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.
• Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.
• Support the coordination of internal and external communications to ensure consistent messaging across both entities.

Administrative & Operational Management

• Coordinate domestic and international travel, including visas, itineraries, and logistics.
• Organize and manage events, workshops, board meetings, and official functions.
• Process invoices, purchase orders, and expense claims in coordination with Finance.
• Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.

Project & Task Coordination

• Support and track progress of strategic initiatives and special projects led by the University and School.
• Consolidate reports, updates, and data for leadership review.
• Monitor deadlines and ensure deliverables are achieved in line with ACES

Skills

• Exceptional organizational and multitasking abilities.
• Strong interpersonal and stakeholder management skills.
• High integrity and ability to maintain strict confidentiality.
• Proactive problem-solving and initiative-taking.
• Ability to thrive in a fast-paced and dynamic academic environment.
• Full-time role based in Doha, Qatar.
• Requires flexibility in working hours to meet the demands of University and School leadership schedules.
• Travel between within and outside Qatar may be required.

Specialized Training / Knowledge Required

• Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).
• Excellent command of written and spoken English; Arabic knowledge is an advantage.

Education & Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, Education Administration, or related field.

Experience

• 2–3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.
• Prior experience in education, creative industries, or large organizations preferred.

Job Type: Full-time

Application Question(s):

• Have you ever worked in the educational sector before?

Experience:

• Relevant : 3 years (Required)

Location

Doha, Qatar

Experience

Job Type

Outsourcing

Job Description

Purpose of the Role:

To provide high-level administrative and secretarial support to the Executive Director. The role demands professionalism, confidentiality, and exceptional interpersonal and organizational skills.

Key Responsibilities Include:

• Provide high-level administrative and secretarial support to the department Director
• Execute appropriate office etiquette in all interactions
• Handle confidential and critical matters with professionalism, discretion, and sound judgment
• Receive and manage incoming calls and visitors appropriately
• Manage all correspondence promptly and professionally
• Ensure all communication lines are operational and available as needed
• Maintain a professional and welcoming office environment
• Prepare official documents and communication materials
• Efficiently manage incoming and outgoing documents
• Requisition and monitor stationery and office supplies
• Schedule and manage appointments, ensuring all parties are informed of dates, times, and changes
• Serve as a focal point for queries and requests from the department and other units
• Maintain an organized filing system for all documents
• Prioritize tasks to ensure timely and successful completion
• Provide support for ongoing departmental projects

Minimum Requirements:

• Education: Bachelor's degree in a related field
• Skills: Strong communication skills in Arabic and English (both verbal and written), adaptability, and proficiency in Microsoft Office
• Certifications: Any relevant training or certification in administrative support

Location

Qatar, Qatar

Experience

5-8

Job Type

Recruitment

Job Description

Job Overview

• The Executive Assistant will provide high-level administrative and organizational support to the General Manager and senior leadership team.
• 5+ years of professional experience
• Requires strong coordination, communication, and multitasking skills to manage schedules, documentation, and executive-level interactions.
• The Executive Assistant will act as a key liaison,ensuring smooth information flow, confidentiality, and effective support in day-to-day operations.

Minimum Qualifications

• Bachelor's degree in Business Administration or related field.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills in English.
• Excellent organizational, scheduling, and multitasking ability.

Experience

• 5+ years in executive support, office administration, or related roles.
• Experience supporting senior leadership in multinational or corporate environments.
• Background in handling confidential information with professionalism anddiscretion.
• Proven track record of managing high-pressure schedules and priorities.

Key Accountabilities & Attributes

• Provide full executive support to the General Manager, including scheduling, travel arrangements, and meeting coordination.
• Draft correspondence, prepare reports, and manage documentation with accuracy and confidentiality.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and task execution.
• Strong interpersonal skills with a professional, customer-service mindset.

Reporting to : General Manager

Skills

Cco, Proactive, Outlook, Coo, Cro, Verbal Communication Skill, Erp, Verbal Communication Skills, Attention To Detail, General Manager, Interpersonal Skill, Problem-solving Skill, Problem-solving, Leadership, Presentation, Excel, Communication Skill, Written And Verbal Communication, Ms Office, Documentation, Powerpoint, Communication Skills, Digital Transformation, Interpersonal Skills, Work Independently

Location

Qatar, Qatar

Experience

Job Type

Outsourcing

Job Description

Our client in Qatar is looking to hire Executive Assistant

Requirement

• Bachelor's degree in business administration.
• Minimum 5 years experience as an Executive Assistant, Personal Assistant, or similar role.
• To act as the point of contact among executives, employees, clients, and other external partners by Managing information flow in a timely and accurate manner.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives' calendars and set up meetings.
• Plan meetings and take detailed minutes.
• Screen and direct phone calls and distribute correspondence.
• Layout information for internal and external communication – memos, emails, presentations, reports.
• Looking for locally available candidates in Qatar and ready to join immediately.

We're Hiring: Personal Assistant & Pilates Studio Manager

We are looking for a dynamic and highly organized Personal Assistant cum Studio Manager to join our team. This role is perfect for someone who is detail-oriented, proactive, and passionate about creating smooth operations and memorable experiences.

Key Responsibilities:

• Support management with day-to-day tasks and scheduling
• Oversee studio operations to ensure a seamless client experience
• Organize events and community activities
• Coordinate and maintain communication with stakeholders, vendors, and partners
• Handle client inquiries with professionalism and care

What We're Looking For:

• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities
• Event planning/coordination experience is a plus
• Ability to work independently and take initiative
• Tech-savvy (comfortable with scheduling apps, emails, and basic software)
• Positive, professional, and client-focused attitude

If you are detail-driven, love working with people, and want to be part of a growing Pilates studio community, we'd love to hear from you

Apply now, email -

Job Types: Full-time, Permanent

Position: Executive Assistant

Qualifications:

• No travel restrictions
• Proficient in English
• Experienced in scheduling appointments and planning meetings
• Strong analytical thinking skills
• Excellent communication and organizational abilities

Job Description:

• Managing daily agenda
• Scheduling and following up appointments
• Organizing meetings
• Supporting the executive in business processes

Description:

We are conducting a confidential search on behalf of a leading regional group to appoint an experienced Arabic-speaking Executive Assistant to the C-Suite. This is a rare opportunity to work at the very top level of a diversified organization within the GCC.

Key Responsibilities:

• Provide comprehensive executive and administrative support to the C-Suite.
• Manage complex scheduling, global travel arrangements, and board-level communications.
• Prepare documents, presentations, and correspondence in both Arabic and English.
• Liaise with senior stakeholders across the region with the highest level of discretion.

Requirements:

• Fluency in spoken Arabic and English
  (written Arabic an advantage, but not essential).
• Minimum of 8 years' experience as an EA, ideally supporting a CEO, Chairman or C-level.
• Strong organizational, communication, and interpersonal skills.
• Previous experience within multinational or large regional groups is preferred.
• Flexibility to relocate to Bahrain, Kuwait, Qatar or Saudi Arabia
  (relocation support provided).

Due to the confidential nature of this mandate, further details will only be shared with shortlisted candidates.

Category: Others

Industry: Oil & Gas

City/Country: Doha, Qatar

Location: Doha

Wa re recruiting for an Executive Assistant with the following details :

Location: Doha Qatar

Start Date: ASAP

Work schedule: 5 days per week

Duration: 1 year renewable

Job details :

• Assist country manager on daily routine tasks, admin tasks like flight bookings, reports, etc.
• Help the team to collect documents in order to prepare tenders.
• Candidate must be flexible with working hours and tasks given by the team