15 Global Administration jobs in Qatar

We are seeking an experienced and resourceful Executive Assistant to provide high-level administrative and strategic support to the top management office. This role requires exceptional organizational skills, discretion, and the ability to handle complex business matters in a fast-paced environment.

Key Responsibilities:

• Manage and prioritize complex calendars, ensuring alignment of high-level business priorities
• Prepare confidential reports, business presentations, and executive briefings for strategic decision-making
• Handle sensitive communications, drafting correspondence, and ensuring timely responses on behalf of senior leadership
• Coordinate international and domestic travel, itineraries, and logistics for critical business engagements
• Support board-level meetings, including agenda preparation, documentation, and tracking of action items
• Act as liaison with external stakeholders, government entities, and strategic business partners
• Conduct research and prepare executive summaries to facilitate informed decision-making
• Oversee special projects and ensure deadlines are met across multiple business units
• Maintain a high level of confidentiality and professionalism at all times

Skills

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 3–8 years of executive-level support experience , preferably in a group or multinational company
• Strong organizational and time management skills, with the ability to prioritize competing demands
• Excellent interpersonal and communication skills, capable of interacting with senior stakeholders
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Flexible, proactive, and capable of working under pressure in a dynamic environment
• Fluency in English is mandatory; applicants fluent in Arabic will be given priority

#J-18808-Ljbffr

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement.

While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.

YOU'RE GOOD AT

• Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
• Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
• Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
• Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
• Providing vacation cover to other Executive Assistants
• Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
• Organizing and maintaining online systems for PA
• Managing client contacts for CRM/Contact Management
• Organizing and maintaining electronic filing system
• Preparing weekly timesheets and expense reports
• Maintain highest level of internal and external confidentiality

What You'll Bring

• Strong service orientation:
  • Maturity and flexibility to work both independently and in cooperation with others
  • High level of self-motivation and initiative
  • Willingness to exercise good judgment and make decisions based on logic and common sense
• Excellent organizational skills
  • Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
  • Superior attention to detail and accuracy
  • Follow through/ownership of tasks to completion
  • Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
• Ability to multi-task and complete a variety of projects in a fast-paced environment
• Ability and willingness to work overtime on projects and tasks as required
• Knowledge and experience of the Middle East and local practices
• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
• Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
• Service oriented, flexible, attentive to detail team player
• Ability to respect all BCG information as personal and confidential
• A minimum of 4-5 years’ experience in a fast-paced environment supporting senior executives is strongly preferred.

Who You'll Work With

You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director & Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
BCG is an E - Verify Employer. Click here for more information on E-Verify.

#J-18808-Ljbffr

The Company
The company is recognised as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions organisational design and performance improvement.

The Role
To provide comprehensive administrative, secretarial and organisational support to an allocated Partner within the Company;

Key Tasks and Responsibilities
Successfully manage a hectic and ever-evolving diary, proactively predicting when schedules are likely to change and making adjustments where necessary. Ensure all participants are fully informed of all changes. Re-scheduling complex meetings and travel itineraries at short notice.
Coordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Providing detailed travel itineraries and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time.
Prioritise and edit all incoming communication, composing responses or redirecting as appropriate, alerting where further action is required and prompting when due. Email, voicemail and telephone calls are used extensively to plan and manage the workload, and it may be necessary to screen all incoming communications, and proactively deal with questions and information requests.
Build and maintain co-operative relationships with clients and colleagues of all levels both internally and externally. Prudently handling confidential and highly sensitive information on a regular basis and acting as a discreet sounding board for the Partner, and other colleagues.
Proactively manage the Partner’s client development efforts, including building relationships to get to that important first meeting and beyond, coordinating preparatory meetings and lunches, dinners and events.
Proactively manage the Partner’s marketing activities, including assisting the Partner with their Personal Marketing Plans, liaising with the Marketing department.
Update the Bain client tracking database fully with all actions, events and updates, including regular updating of client contacts and activities.
Have the ability to create/amend PowerPoint presentation decks, for client presentations and internal meetings.
Assist with personal work as required
During regular communication updates provide overview on diary appointments, etc.; the managing of their “to do” lists and generally being proactive in thinking about what you can take on in order to leverage their time.
Be capable of organising small events
Collaborate with other Executive Assistants to provide phone coverage, work coverage and general team support
Reception coverage as needed and assigned
Flexibility, there may be a need for Partner to call EA outside office hours Manage expenses and timesheets on a monthly basis

Personal Attributes
Flexible and positive attitude
Team player
Proficient communication, organization and time management skills “Can Do!” mentality and positive attitude
Meticulously detail focused
Diplomatic, efficient and accurate, with excellent communication and listening skills Able to work on own initiative – and be proactive
Enthusiastic, dedicated, hard working
Pleasant and calm to work with, even when under pressure
An interest in the substance and commercial impact of Bain’s work Discreet and loyal
Professional approach at all times
Confident and friendly when communicating with people of all levels Ability to work independently and as an integral member of various teams Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information
Strong customer service focus

Qualifications

Essential
School diploma or higher, Bachelors degree is not essential but preferred. Qualifications will be dependent on age and number of years experience A minimum of five years direct executive secretarial experience in either a multinational company, professional services firm or holding an executive level position within a bank (EVP or higher)
Excellent communication skills both verbally and written in English, French speaking is a bonus but not essential.
Computer literate; extensive prior experience and at an advanced level in using Microsoft Word, Outlook and the Intranet, and at an intermediate level using Excel and PowerPoint

Hours:
9am-6pm from Sunday to Thursday although flexibility is required on the hours worked

#J-18808-Ljbffr

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director & Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement.

While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.

YOU'RE GOOD AT

• Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings & amendments of flights, hotels, cars etc), conference calls, meetings etc.
• Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
• Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
• Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
• Providing vacation cover to other Executive Assistants
• Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
• Organizing and maintaining online systems for PA
• Managing client contacts for CRM/Contact Management
• Organizing and maintaining electronic filing system
• Preparing weekly timesheets and expense reports
• Maintain highest level of internal and external confidentiality
  
  

What You'll Bring

• Strong service orientation:
• Maturity and flexibility to work both independently and in cooperation with others
• High level of self-motivation and initiative
• Willingness to exercise good judgment and make decisions based on logic and common sense
• Excellent organizational skills
• Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
• Superior attention to detail and accuracy
• Follow through/ownership of tasks to completion
• Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)
• Ability to multi-task and complete a variety of projects in a fast-paced environment
• Ability and willingness to work overtime on projects and tasks as required
• Knowledge and experience of the Middle East and local practices
• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
• Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment
• Service oriented, flexible, attentive to detail team player
• Ability to respect all BCG information as personal and confidential
• A minimum of 4-5 years’ experience in a fast-paced environment supporting senior executives is strongly preferred.
  

Who You'll Work With

You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director & Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E - Verify Employer. Click here for more information on E-Verify. #J-18808-Ljbffr

The Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of the executive team. This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to senior executives.
  
• Manage complex calendars and coordinate meetings, appointments, and travel.
  
• Prepare and review correspondence, reports, and presentations.
  
• Handle confidential and sensitive information with discretion.
  
• Assist in project management and ensure deadlines are met.
  
• Organize company events, conferences, and other activities.
  
• Liaise with clients, vendors, and stakeholders on behalf of executives.
  
• Support the team with general office management duties as required.
  

Requirements

Qualifications:

• Previous experience as an Executive Assistant or similar role, preferably in an engineering consultancy or related industry.
  
• Excellent organizational and multitasking abilities.
  
• Strong verbal and written communication skills.
  
• Ability to manage sensitive and confidential information with discretion.
  
• Proficiency in Microsoft Office Suite and other relevant software tools.
  
• A proactive approach to problem-solving and decision-making.
  
• Strong attention to detail and ability to prioritize tasks.
  
• A background in engineering or familiarity with engineering terminology is preferred.
  

Preferred Candidate:

• Male candidates with prior experience in an engineering consultancy or a technical environment will be given preference.
  

#J-18808-Ljbffr

We are seeking a highly organized Executive Assistant with an IT background to provide administrative and technical support to senior executives.

The ideal candidate will combine strong organizational skills with a solid understanding of IT concepts,

Key Responsibilities :

• Provide high-level administrative support, including managing calendars, scheduling meetings, and handling correspondence.
• Assist with IT-related tasks, such as troubleshooting basic technical issues, managing software tools, and supporting digital workflows.
• Prepare reports, presentations, and technical documentation as needed.
• Coordinate with internal teams to ensure smooth execution of executive projects and initiatives.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications :

• Bachelor’s degree in Information Technology (IT), Computer Science , or related field.

#J-18808-Ljbffr

My client, a Chemical and Petrochemical Marketing and Distribution Company, purchases, markets, distributes and sells the Qatar production of chemical and petrochemical regulated products to the global market.

They are currently looking to recruit a male Executive Assistant for the CEO for their offices in Doha. The role is to provide a full range of advanced administrative and private secretarial service support to senior management in a timely, confidential and efficient manner.

Responsibilities:

Provide a complete correspondence and documentation service for the companies Executives. Prepare internal / external correspondence. Type memos, reports, minutes of meetings. Assist Company Executive in preparing presentation graphs and statistics. Provide a time management / diary service on behalf of the Company Executive to ensure effective time usage and to avoid conflicting schedules. Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements for the Company Executive and guests to optimize on time and convenience. Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease. Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department, obtain additional information where necessary. Highlight desired actions for the manager to ensure he is in possession of sufficient background information needed. Schedule and coordinate departmental meetings. Plan and arrange venues. Assist Department Director/Heads in preparing for meetings by providing documentation, reports, previous minutes of meetings and background information on the subject under discussion. Co-ordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.

Minimum Requirements: Candidates must have a minimum of 8 years experience supporting senior management; Bachelor Degree in Business Administration or equivalent. Have excellent written and verbal communication skills (English and Arabic). Equally, you will have the ability to multi-task and adapt to time pressures with strong prioritization qualities. A good team player with strong interpersonal skills is also a must. #J-18808-Ljbffr

The Company The company is recognised as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions organisational design and performance improvement. The Role To provide comprehensive administrative, secretarial and organisational support to an allocated Partner within the Company;

Key Tasks and Responsibilities Successfully manage a hectic and ever-evolving diary, proactively predicting when schedules are likely to change and making adjustments where necessary. Ensure all participants are fully informed of all changes. Re-scheduling complex meetings and travel itineraries at short notice. Coordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Providing detailed travel itineraries and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time. Prioritise and edit all incoming communication, composing responses or redirecting as appropriate, alerting where further action is required and prompting when due. Email, voicemail and telephone calls are used extensively to plan and manage the workload, and it may be necessary to screen all incoming communications, and proactively deal with questions and information requests. Build and maintain co-operative relationships with clients and colleagues of all levels both internally and externally. Prudently handling confidential and highly sensitive information on a regular basis and acting as a discreet sounding board for the Partner, and other colleagues. Proactively manage the Partner’s client development efforts, including building relationships to get to that important first meeting and beyond, coordinating preparatory meetings and lunches, dinners and events. Proactively manage the Partner’s marketing activities, including assisting the Partner with their Personal Marketing Plans, liaising with the Marketing department. Update the Bain client tracking database fully with all actions, events and updates, including regular updating of client contacts and activities. Have the ability to create/amend PowerPoint presentation decks, for client presentations and internal meetings. Assist with personal work as required During regular communication updates provide overview on diary appointments, etc.; the managing of their “to do” lists and generally being proactive in thinking about what you can take on in order to leverage their time. Be capable of organising small events Collaborate with other Executive Assistants to provide phone coverage, work coverage and general team support Reception coverage as needed and assigned Flexibility, there may be a need for Partner to call EA outside office hours Manage expenses and timesheets on a monthly basis

Personal Attributes Flexible and positive attitude Team player Proficient communication, organization and time management skills “Can Do!” mentality and positive attitude Meticulously detail focused Diplomatic, efficient and accurate, with excellent communication and listening skills Able to work on own initiative – and be proactive Enthusiastic, dedicated, hard working Pleasant and calm to work with, even when under pressure An interest in the substance and commercial impact of Bain’s work Discreet and loyal Professional approach at all times Confident and friendly when communicating with people of all levels Ability to work independently and as an integral member of various teams Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong customer service focus

Qualifications

Essential School diploma or higher, Bachelors degree is not essential but preferred. Qualifications will be dependent on age and number of years experience A minimum of five years direct executive secretarial experience in either a multinational company, professional services firm or holding an executive level position within a bank (EVP or higher) Excellent communication skills both verbally and written in English, French speaking is a bonus but not essential. Computer literate; extensive prior experience and at an advanced level in using Microsoft Word, Outlook and the Intranet, and at an intermediate level using Excel and PowerPoint

Hours: 9am-6pm from Sunday to Thursday although flexibility is required on the hours worked #J-18808-Ljbffr

We are seeking an experienced and resourceful

Executive Assistant

to provide high-level administrative and strategic support to the top management office. This role requires exceptional organizational skills, discretion, and the ability to handle complex business matters in a fast-paced environment. Key Responsibilities: Manage and prioritize complex calendars, ensuring alignment of high-level business priorities Prepare confidential reports, business presentations, and executive briefings for strategic decision-making Handle sensitive communications, drafting correspondence, and ensuring timely responses on behalf of senior leadership Coordinate international and domestic travel, itineraries, and logistics for critical business engagements Support board-level meetings, including agenda preparation, documentation, and tracking of action items Act as liaison with external stakeholders, government entities, and strategic business partners Conduct research and prepare executive summaries to facilitate informed decision-making Oversee special projects and ensure deadlines are met across multiple business units Maintain a high level of confidentiality and professionalism at all times Skills Qualifications & Requirements: Bachelor’s degree in Business Administration, Management, or a related field Minimum

3–8 years of executive-level support experience , preferably in a group or multinational company Strong organizational and time management skills, with the ability to prioritize competing demands Excellent interpersonal and communication skills, capable of interacting with senior stakeholders Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Flexible, proactive, and capable of working under pressure in a dynamic environment Fluency in English is mandatory; applicants fluent in Arabic will be given priority

#J-18808-Ljbffr