42 Hiring Event jobs in Qatar

Management Solutions International (MSI) is HIRING!

We are looking to hire a Talent Acquisition Officer for our client in Qatar(6 month Extendable)

Key Responsibilities :

• Perform initial screening and assessment of candidate applications.
• Coordinate and schedule interviews, ensuring proper communication with interview panels and candidates.
• Arrange second-round interviews with end-user departments as needed.
• Maintain records of accepted and rejected candidates and track offer statuses.
• Prepare and post job advertisements on relevant platforms.
• Issue official offer letters for selected candidates and manage the offer rollout process.
• Assist candidates with onboarding documentation and liaise with Governmental Relations for employment visa processing and travel arrangements.
• Ensure background verification is completed within the defined time frame as per company policies.
• Update applicant and new joiner records in the ERP system and transfer files to the Total Rewards & HR Center for further processing.
• Coordinate workstation setup and system access for new employees.
• Facilitate introductions to key team members and departments to ensure a smooth onboarding experience.
• Handle sensitive and confidential data with the highest level of security and compliance.
• Perform additional duties as assigned by the line manager to meet operational requirements.

Job Title: Talent Acquisition Coordinator

Location : Doha, Qatar

JOB SUMMARY AND PURPOSE

To support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycle.

KEY ACCOUNTABILITIES:

Onboarding Support:

1. Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters, contracts, and compliance forms.
2. Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedules.
3. Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experience.
4. Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely manner.

Recruitment Documentation Management:

1. Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirements.
2. Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital formats.

Agency Agreement & Vendor Management:

1. Coordinate with recruitment agencies to ensure agency agreements are in place and up to date.
2. Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal standards.
3. Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring teams.

Invoicing and Budget Tracking:

1. Assist in processing invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related services.
2. Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agreements.
3. Track and report on recruitment expenditures to assist with budget management and financial reporting.
4. Collaborate with the finance team to ensure timely invoice payment and resolve discrepancies.

Reporting & Analytics:

1. Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators (KPIs).
2. Monitor the progress of recruitment campaigns, providing regular updates to the recruitment team.
3. Analyze data to identify trends and areas for improvement in the recruitment and onboarding process.
4. Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and HR teams.

Compliance and Documentation Auditing:

1. Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection regulations.
2. Conduct periodic audits of recruitment files and documentation to ensure compliance and accuracy.
3. Maintain up-to-date records of background checks, reference checks, and other pre-employment screenings.

Candidate Engagement and Communication:

1. Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into the company.
2. Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required documentation.

Managing Subcontractors:

1. Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company standards.
2. Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and expectations.
3. Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a timely manner.
4. Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s start date.

Additional Administrative Support:

1. Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meeting materials.
2. Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruitment drives.
3. Assist with special projects and ad-hoc tasks as required by the recruitment team.

QUALIFICATIONS, EXPERIENCE AND SKILLS:

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience:

• A minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding and documentation.

We are seeking a dynamic and experienced Talent Acquisition Specialist to join our regional HR team, responsible for sourcing, attracting, and hiring top talent across UAE, Qatar, and Oman . The ideal candidate will have a strong understanding of regional labor laws, market trends, and sourcing strategies tailored to each country. This role requires a proactive, hands-on recruiter with excellent communication and stakeholder management skills.

• Manage end-to-end recruitment for roles across UAE, Qatar, and Oman , ensuring alignment with local laws and company policies.
• Collaborate with hiring managers to understand workforce needs and create accurate job descriptions.
• Develop and execute strategic sourcing plans to attract qualified candidates using job boards, social media, recruitment agencies, and networking.
• Conduct initial screening, assessments, and interviews to shortlist top candidates.
• Coordinate interview scheduling, feedback collection, and offer management.
• Maintain accurate and up-to-date records in the ATS (Applicant Tracking System).
• Monitor and analyze recruitment metrics to enhance efficiency and time-to-hire.
• Build and maintain strong talent pipelines for critical and hard-to-fill roles.
• Represent the company at job fairs, recruitment events, and university engagements.
• Ensure a positive candidate experience throughout the hiring process.
• Stay updated on employment regulations, market trends, and salary benchmarks across the three countries.

Skills