23 Indexing Specialist jobs in Qatar

• Establish and maintain a central filing system for all technical and non-technical documents.
• Receive, log, track, and distribute incoming and outgoing documents (drawings, correspondence, contracts, manuals, etc.).
• Ensure proper document classification, numbering, coding, and filing.
• Control access to documents and maintain confidentiality of sensitive information.
• Ensure timely retrieval of documents when required by staff, clients, or auditors.
• Monitor revisions and updates to ensure only the latest versions are in circulation.
• Support project teams by managing submittals, transmittals, RFI logs, and approvals.
• Ensure compliance with company policies, ISO standards, and client requirements regarding documentation.
• Maintain accurate records of document flow and archive completed projects.
• Prepare regular reports on documentation status and outstanding issues.

Job Type: Full-time

Pay: From QAR1,800.00 per month

Education:

• Diploma (Preferred)

Experience:

• MS Office: 1 year (Required)

Job Summary:

We are seeking a Document Control specialist to manage project documentation, maintain document control systems, and ensure proper document management procedures for development and infrastructure projects. This role operates on a call-off consultancy basis, providing document management services across multiple projects as needed.

Key Responsibilities:

• Establish and maintain document control systems and procedures
• Manage project documentation throughout project lifecycle
• Ensure document version control and distribution
• Maintain document registers and tracking systems
• Support project teams with document management requirements
• Ensure compliance with document control standards
• Prepare document control reports and metrics

Required Qualifications:

• University degree in Business Administration, Project Management, Information Management, or related field from a recognized institution
• Minimum 10 years of professional experience in document control and management
• Strong knowledge of document management systems and procedures
• Proficiency in document management software and tools
• Excellent organizational and attention to detail skills

Preferred Experience:

• Infrastructure development projects
• Buildings and construction sector experience
• Humanitarian and emergency response
• Fit-out and rehabilitation projects
• Development projects in economic, health, and education sectors

Job Type: Full-time

Application Question(s):

• Please select your sector exposure from: Infrastructure, Buildings, Humanitarian & Emergency Response, Fit-out & Rehabilitation, Development Projects
• Confirm your bilingual proficiency level in English + Arabic
• Do you consent to include your CV in a client tender submission?
• What is your ability to join?
• What is your current salary?
• What is your expected salary?

Experience:

• Document Control specialist : 10 years (Required)

DC manager with 10 years experience in Construction

Job Type: Full-time

Pay: From QAR10,000.00 per month

Job Title: Admin / Document Controller – Engineering & Construction Projects

Location: Qatar

Company: Tafaseel Interiors

Department: Projects & Operations

Employment Type: Full-Time

Position Overview

We are looking for a highly organized and detail-oriented Admin / Document Controller to join our engineering team. The ideal candidate will have a minimum of 4–6 years of experience in document control and administrative support within an engineering, construction, or contracting environment. This position plays a critical role in managing project documentation, supporting site and office teams, and ensuring that all records are accurate, accessible, and compliant with company and client standards.

Key Responsibilities

• Document Control:
• Receive, register, track, and distribute all project documents including drawings, technical submittals, RFIs, method statements, material approvals, contracts, and correspondence.
• Maintain an organized and up-to-date document control system (digital and physical) in accordance with company standards and project requirements.
• Ensure proper version control, filing, archiving, and retrieval of all engineering and project documentation.
• Project Support:
• Assist project managers, site engineers, and quality teams by providing timely access to drawings, specifications, and updated documentation.
• Track and follow up on document submissions and approvals with consultants, clients, and subcontractors.
• Maintain logs and registers for drawing revisions, material submittals, shop drawings, transmittals, inspection requests, and correspondence.
• Administrative Support:
• Support the project and engineering teams with administrative tasks such as meeting coordination, minutes preparation, and project reporting.
• Prepare and manage project handover documents including as-built drawings, O&M manuals, warranties, and completion certificates.
• Handle day-to-day office coordination, filing, and communication tasks to ensure smooth workflow between departments.

Requirements

• Diploma or Bachelor's degree in Business Administration, Engineering, or a related field.
• Minimum 4–6 years of experience as a Document Controller or Administrative Assistant in an engineering, construction, or contracting company.
• Strong understanding of document control processes and project documentation requirements.
• Proficiency in MS Office (Word, Excel, PowerPoint), PDF editing tools, and document management systems (e.g., Aconex, SharePoint, or similar).
• Familiarity with engineering drawings, project specifications, QA/QC documentation, and project lifecycle documentation.
• Excellent organizational skills, attention to detail, and communication abilities.
• Fluent in English (Arabic is an advantage).

Job Type: Full-time

Pay: QAR2, QAR3,800.00 per month

Experience:

• Admin Work: 6 years (Required)

Location: Qatar

Company: Elegancia Contracting & Industries (Estithmar Holding Group)

Department: Quality Assurance / Quality Control

We are seeking an experienced Document Control Manager to lead and manage document control processes across all Contracting and Industries Group divisions. The role ensures compliance with international quality standards, IMS requirements, and organizational procedures.

• Manage and oversee document control systems and audits.
• Ensure timely creation, revision, approval, and archiving of IMS documentation (Policies, Manuals, Procedures, Forms).
• Support external and internal audits, including certification renewals.
• Upload and monitor procedures/forms in the IMS portal, ensuring compliance with ISO and company standards.
• Provide training and guidance to Business Units on document control and quality practices.
• Consolidate and report on Quality KPIs across projects.
• Coordinate ISO-mandatory documentation and BU Risk Registers.

• Bachelor's degree in Engineering, Business Administration, or Information Management.
• Certification in Document Control / Records Management preferred.
• 8–10 years of total experience, including 7 years in document control.
• Minimum 3 years GCC experience.
• Strong knowledge of ISO 9001, QCS, BS, ASTM standards.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management systems (SharePoint, Aconex, or similar).
• ERP knowledge (SAP preferred).
• Fluency in English required; Arabic is an advantage.

• Leadership & Collaboration
• Accountability & Mentorship
• Document Control Management
• Quality Assurance & Auditing
• Strong knowledge of SOPs and compliance systems

Location:
Doha, Qatar

Company:
Inspire Management Training Centre (IMTC)

Language:
English

Mode of Delivery:
Instructor-Led

Job Summary:

Inspire Management Training Centre (IMTC) is seeking a qualified and experienced
Freelance Trainer
to deliver a comprehensive
Electronic Records Management and Digital Archiving
program. The trainer will provide high-quality instruction on modern records management practices, digital preservation strategies, compliance, and EDRMS implementation using interactive and engaging adult learning methods.

Key Responsibilities:

• Deliver all training modules as outlined in the approved course content, including:
• Fundamentals of Electronic Records Management
• Digital vs Traditional Archiving
• Security and Risk Management for Digital Records
• Compliance and Legal Issues
• Disaster Recovery and Business Continuity
• EDRMS Implementation and Digital Preservation Strategies
• Facilitate interactive sessions using
  simulations, role plays, gamification, and experiential learning
  .
• Conduct
  pre- and post-training assessments
  to evaluate knowledge gain.
• Engage participants in discussions and group activities to reinforce learning outcomes.
• Ensure that training delivery aligns with IMTC's quality and evaluation standards.
• Submit attendance, feedback, and evaluation reports to IMTC upon course completion.

Qualifications and Experience:

• Bachelor's or Master's degree in
  Information Management, Library Science, Archival Studies
  , or a related discipline.
• Minimum
  5 years of experience
  in
  records management, digital archiving, or information governance
  .
• Proven experience in
  training delivery
  for professional or corporate clients.
• Familiarity with
  EDRMS systems, metadata management, and digital preservation tools
  .
• Knowledge of
  compliance frameworks
  , including GDPR and ISO 15489 standards.
• Excellent communication and facilitation skills in English.

Preferred Competencies:

• Strong understanding of
  data security, risk management
  , and
  digital storage solutions
  .
• Ability to design and implement
  interactive adult learning techniques
  .
• Experience working with
  government or large institutional clients
  .
• Professional certifications in
  Records Management, Information Governance, or Archiving
  (e.g., ICRM, ARMA, AIIM) are an advantage.

Contract Details:

• Type:
  Freelance / Per Session Basis
• Duration:
  3 Days (8:30 AM – 3:00 PM daily)
• Venue:
  To be confirmed by IMTC
• Deliverables:
  Trainer presentation slides, course manual review, participant assessments, and post-training report.

Reporting To:

• Training Coordinator – Inspire Management Training Centre (IMTC)

Interested Candidates share your cv to /

Job Title: Data Entry Clerk

Job Summary

We are seeking a detail-oriented and organized Data Entry Clerk to accurately input, update, and maintain company data in our systems and databases. The ideal candidate will have strong typing skills, keen attention to detail, and the ability to manage large volumes of information efficiently and confidentially.

Key Responsibilities

• Enter, update, and verify data in company databases and systems.
• Review documents for accuracy and completeness before data entry.
• Maintain accurate records of valuable company information.
• Retrieve data from databases or electronic files as requested.
• Ensure proper use of office equipment and address any malfunctions.
• Generate reports, store completed work in designated locations, and back up data regularly.
• Follow data confidentiality and security policies.
• Assist with administrative tasks as required.

Qualifications & Skills

• Proven experience as a Data Entry Clerk or in a similar role.
• Fast and accurate typing skills (recommended 40–50+ WPM).
• Proficiency in MS Office (Word, Excel, Outlook) and data entry software.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to handle sensitive information confidentially.
• High school diploma; additional computer training or certification is a plus.

If you meet the above criteria and are ready to be part of a successful team, please send your CV to:

Job Type: Full-time

Data entry duties and responsibilities include gathering and accurately inputting raw data into databases and computer systems, as well as verifying, organizing, and maintaining this data. Key tasks also involve transferring physical records to digital formats, correcting discrepancies and errors, and ensuring data integrity and security. Data entry professionals often generate reports, manage digital files, and collaborate with teams to meet data management goals while adhering to strict confidentiality protocols.

Key Duties & Responsibilities

• Data Input and Collection: Gather information from various sources, such as customer forms or physical documents, and accurately type it into system.
• Data Verification and Correction: Review entered data against source documents to identify and correct any errors, omissions, or inconsistencies, ensuring data accuracy and reliability.
• Data Maintenance: Update existing records, maintain databases, and organize digital files, which includes assigning appropriate tags and cataloging data for easy retrieval.
• System Operation: Utilize keyboards, data entry software, and other office equipment to efficiently input and manage large volumes of data into spreadsheets, databases, and other computer systems.
• Reporting: Generate reports from the data systems as requested by management or for business operations.
• Confidentiality: Handle sensitive information with discretion and comply with privacy guidelines and company security standards to protect data integrity.
• Collaboration and Support: Work with team members to resolve any issues and meet data management goals, and provide administrative support as needed.
• Data Integrity: Perform quality checks to ensure the accuracy and completeness of data and assist in implementing procedures to maintain data standards.

QUALIFICATIONS:

• Location : Must be physically available here in Doha, Qatar with valid and transferrable QID
• Gender : Male or Female
• Age Requirement : 25 years old to 35 years old
• Nationality : any Arabic Country or from Philippines
• Technical Requitements : Must have a superb background using different kind of system for encoding and should be knowledgeable of all Microsoft Office Applications.
• Communication : Must have a good business communication skills (English)
• Education : can be a Graduate of any Business Related courses or Diploma with very high skills in doing Mathematics and very good in memorization.

With a very competitive Salary (ALL in PACKAGE) depends on your experience.

Job Type: Full-time

Pay: QAR3, QAR5,000.00 per month

Experience:

• Data Entry: 3 years (Required)

• Receives the material from suppliers.
• Coordination with the suppliers & contractors quotations and deliveries.
• Doing monthly inventory reports
• Cross checks the material, any damage, mismatch, quantity and quantity with orders and reporting to store manager/purchase.
• Delivers the material to site, supervisor, and foreman as per the approved request by the manager.
• Arranges material in proper manner.
• Supervises the store matters.
• Does stock taking as per the instruction by the manager.
• Reports daily to Chief accountant in regards to inventory.
• Reports any issues to the management.
• Reports the stock level to purchase
• Makes delivery notes/invoices as per the delivery.
• Makes store requests to purchase as and when required.
• Making sure stocks/materials were available when needed.
• Coordination with the supervisors needed.

Job Type: Full-time

Pay: QAR2,000.00 per month

Education:

• High school or equivalent (Required)

Experience:

• Data Entry: 1 year (Required)
• Storekeeper: 1 year (Preferred)