323 Junior Admin jobs in Qatar

A leading company in the field of IoT solutions and software development is looking to hire a dedicated and organized Administrator to support daily business operations and ensure smooth office management. The Administrator will handle a variety of administrative tasks including managing correspondence, scheduling meetings, maintaining records and preparing reports. Key responsibilities include coordinating with different departments to facilitate workflow, assisting in HR and finance activities and ensuring compliance with company policies and procedures. The role also involves overseeing office supplies, managing vendor relationships and supporting management with documentation and data entry. Location: In-country Hire Only. The ideal candidate should have strong organizational and communication skills with the ability to multitask and prioritize effectively in a fast paced environment. A diploma or bachelor degree in business administration or a related field and previous experience in an administrative role are preferred. This position offers a great opportunity to contribute to the success of a growing technology company.

• Proven experience in a similar role.
• Fluency in Arabic and English (French is a plus).
• Strong communication and team leadership skills.

Admin Assistant CADM03 - Project Administrative Specialist I

KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets.

The Admin Assistant provides administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project-based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under fairly close supervision, works to complete defined tasks in accordance with standard procedures requiring some knowledge of general office procedures. Supports general business operations by providing simply administrative support activities.

Basic oral and written communication skills are required. The skills acquired for this job are typically acquired through a high school diploma and 5+ years of experience in the same position.

Belong. Connect. Grow. with KBR!

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• Answer and direct phone calls, take messages, and respond to inquiries with management advice.
• Organize and schedule appointments and meetings
• Manage and maintain files, records, and databases (monitoring)
• Order and maintain office supplies and equipment
• Handle incoming and outgoing documents and emails
• Greet and assist visitors in a professional and friendly manner
• Perform general clerical duties, including photocopying, faxing and filing
• Coordinate with other departments to ensure smooth workflow

• With excellent English communication
• Computer literate (Microsoft Office)
• Efficient operation of the office
• Proven experience (at least 5 years) as an administrative assistant or relevant role
• Bachelor b8s degree graduate
• Strong organizational and time-management skills
• Excellent verbal and writing communication skills
• Proficient in Ms Office (Word, Excel, Outlook)
• Attention to detail and problem-solving skills
• Ability to prioritize tasks and multitask effectively

Note: No discriminatory requirements (e.g., age, gender, nationality) are included in the original description after refinement.

mselect is looking to hire an Admin Assistant for an oil and gas operator in Doha, Qatar. Candidates must have 5 years of project document control experience preferably within the Oil and Gas industry. Fluency in English is a must.

• Assist Senior Document Controllers, Project Document Controllers (PDC), and Senior Admin Assistants (DOC) with project document control tasks
• Help PDCs perform quality checks on deliverables from contractors and distribute them as per the approved Document Distribution Matrix (DDM)
• Assist PDCs in developing a consolidated DDM from the approved Deliverable Register (EDR/MDR)
• Generate weekly reports, including Look Ahead, Internal, External, Overdue, Outstanding, and other Exceptional Reports as required by PDCs
• Assist in generating External Transmittals, coordinate with Senior Project Engineers (SPE) for signatures, and scan and segregate documents for issuance
• Maintain hard copies of Contractor's Transmittals and External Transmittals as per the approved filing system in line with QMS requirements
• Support PDCs during Project Dossier Reviews, archiving, and disposal of completed project documents and transmittals
• Assist the Supervisor in development programs
• Manage and coordinate with vendors and suppliers to ensure smooth operations
• Ensure timely delivery of PO items and materials while resolving bottlenecks in logistic processes
• Ensure quality and correct deliveries while preventing and resolving non-compliance issues
• Establish strong communication with logistics stakeholders and coordinate with FF and courier partners for uninterrupted expediting activities
• Achieve KPIs, monitor top vendor deliveries, and handle shutdowns and critical requirements
• Liaise with governmental bodies for logistics-related matters
• Prepare reports and expedite POs

• Higher Secondary level of general education supplemented with training in computers
• Minimum of 5 years of project document control experience preferably in an Oil and Gas industry
• Training in records management and automated systems is an advantage
• Adequate written and verbal skills in English
• Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
• BH-MS0943
• Bounty Hunter World

Description

A leading company in the field of IoT solutions and software development is looking to hire a dedicated and organized Administrator to support daily business operations and ensure smooth office management. The Administrator will handle a variety of administrative tasks including managing correspondence, scheduling meetings, maintaining records and preparing reports. Key responsibilities include coordinating with different departments to facilitate workflow, assisting in HR and finance activities and ensuring compliance with company policies and procedures. The role also involves overseeing office supplies, managing vendor relationships and supporting management with documentation and data entry. Location: In-country Hire Only. The ideal candidate should have strong organizational and communication skills with the ability to multitask and prioritize effectively in a fast paced environment. A diploma or bachelor degree in business administration or a related field and previous experience in an administrative role are preferred. This position offers a great opportunity to contribute to the success of a growing technology company.

• Proven experience in a similar role.
• Fluency in Arabic and English (French is a plus).
• Strong communication and team leadership skills.

mselect is looking to hire an Admin Assistant for an oil and gas operator in Doha, Qatar. Candidates must have 5 years of project document control experience preferably within the Oil and Gas industry. Fluency in English is a must.

• Assist Senior Document Controllers, Project Document Controllers (PDC), and Senior Admin Assistants (DOC) with project document control tasks
• Help PDCs perform quality checks on deliverables from contractors and distribute them as per the approved Document Distribution Matrix (DDM)
• Assist PDCs in developing a consolidated DDM from the approved Deliverable Register (EDR/MDR)
• Generate weekly reports, including Look Ahead, Internal, External, Overdue, Outstanding, and other Exceptional Reports as required by PDCs
• Assist in generating External Transmittals, coordinate with Senior Project Engineers (SPE) for signatures, and scan and segregate documents for issuance
• Maintain hard copies of Contractor’s Transmittals and External Transmittals as per the approved filing system in line with QMS requirements
• Support PDCs during Project Dossier Reviews, archiving, and disposal of completed project documents and transmittals
• Assist the Supervisor in development programs
• Manage and coordinate with vendors and suppliers to ensure smooth operations
• Ensure timely delivery of PO items and materials while resolving bottlenecks in logistic processes
• Ensure quality and correct deliveries while preventing and resolving non-compliance issues
• Establish strong communication with logistics stakeholders and coordinate with FF and courier partners for uninterrupted expediting activities
• Achieve KPIs, monitor top vendor deliveries, and handle shutdowns and critical requirements
• Liaise with governmental bodies for logistics-related matters
• Prepare reports and expedite POs

• Higher Secondary level of general education supplemented with training in computers
• Minimum of 5 years of project document control experience preferably in an Oil and Gas industry
• Training in records management and automated systems is an advantage
• Adequate written and verbal skills in English
• *Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
• BH-MS0943
• Bounty Hunter World

Overview Responsibilities

• Answer and direct phone calls, take messages, and respond to inquiries with management advice.
• Organize and schedule appointments and meetings
• Manage and maintain files, records, and databases (monitoring)
• Order and maintain office supplies and equipment
• Handle incoming and outgoing documents and emails
• Greet and assist visitors in a professional and friendly manner
• Perform general clerical duties, including photocopying, faxing and filing
• Coordinate with other departments to ensure smooth workflow

• With excellent English communication
• Computer literate (Microsoft Office)
• Efficient operation of the office
• Proven experience (at least 5 years) as an administrative assistant or relevant role
• Bachelor b8s degree graduate
• Strong organizational and time-management skills
• Excellent verbal and writing communication skills
• Proficient in Ms Office (Word, Excel, Outlook)
• Attention to detail and problem-solving skills
• Ability to prioritize tasks and multitask effectively

Note: No discriminatory requirements (e.g., age, gender, nationality) are included in the original description after refinement.

Overview

Admin Assistant CADM03 - Project Administrative Specialist I

KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets.

The Admin Assistant provides administrative or secretarial support to a department and/or Manager. Typical duties include general clerical, receptionist and project-based work. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under fairly close supervision, works to complete defined tasks in accordance with standard procedures requiring some knowledge of general office procedures. Supports general business operations by providing simply administrative support activities.

Basic oral and written communication skills are required. The skills acquired for this job are typically acquired through a high school diploma and 5+ years of experience in the same position.

Belong. Connect. Grow. with KBR!

R