43 Legal Admin jobs in Qatar

JOB SUMMARY:

The Legal Assistant provides essential legal support to the Legal Services Department assisting in research, documentation, contract management, and administrative tasks. The role requires attention to detail, effective communication with internal and external stakeholders while maintaining strict confidentiality at all times.

KEY ROLE ACCOUNTABILITIES:

• Assists in conducting legal research and prepare reports, documentations, meeting minutes under the supervision of the Legal Counsel.
• Drafts and reviews standard templates and agreements under supervision of Legal Counsel.
• Drafts and reviews letters in both Arabic and English.
• Assists in the development of templates and standard legal forms for use by the Legal Services.
• Participates in contract negotiation alongside the Legal Counsel.
• Supports the review and draft of standard agreements in compliance with the established guidelines and policy.
• Coordinates with internal departments to gather necessary documents and information for legal matters.
• Advises internal stakeholders on contract approval processes and signature processes.
• Assists with contract execution including printing, obtaining authorized signatories and tracking approval processes.
• Maintains the document library and contract management system, ensuring proper storage and retrieval of legal documents.
• Assists in monitoring and track legal matters and projects ensuring timely response and completion.
• Coordinates with internal stakeholders to gather necessary information and documentation to support the legal matters.
• Provides administrative support, including document formatting, proofreading, scheduling meetings and preparing legal correspondence.
• Supports training initiatives by Legal Services.
• Assists in managing litigation and dispute resolution processes, supporting Legal Counsel with case preparation.
• Manages the legal operations including but not limited to the departmental portal, legal risk register and its mitigation.
• Populates and maintains the legal library referencing various databases and internal and external legal resources.
• Checks and communicates Qatar's Official Gazette for any laws or regulations that is relevant to Sidra's operations.
• Reviews and organizes legal pleadings, submissions, court filings, and case documentation to ensure accuracy and completeness.
• Conducts legal research on case law, precedents, and regulations relevant to disputes and claims.
• Coordinates with external counsel, regulatory authorities, and internal stakeholders on active litigation matters.
• Assists in tracking litigation deadlines and procedural requirements, ensuring timely submission of responses and legal documentation.
• Maintains case records and dispute resolution files in the legal document management system.
• Manages calendars and schedules meetings, hearings, and filing deadlines.
• Works effectively within the Legal Services team, demonstrating collegiality and professionalism.

QUALIFICATIONS & EXPERIENCE

Education

Bachelor of Laws degree, or a non-law degree with a Paralegal qualification (i.e. from ABA approved institution, Chartered Institute of Legal Executives or equivalent).

Experience

2+ years' legal experience in in-house or private practice corporate environment

Company Description

Maniar Law is a trusted legal advisory firm based in Texas and New York, with operations globally, that specializes in corporate commercial, cros. border transactions, succession planning. international arbitration and litigation and GCC contentious and non-contentious legal matters. We offer customized legal solutions to help businesses and individuals navigate complex legal landscapes with confidence. Our experienced legal professionals have a profound understanding of the laws and regulations of Qatar, GCC countries, international arbitration forums and cross-border issues. We have successfully represented clients in major arbitration centers such as ICC, LCIA, and Qatar International Courts, DIFC, and provide comprehensive legal services for local and international clients.

Role Description

This is a full-time work from home role for a Legal Assistant, located in Doha, Qatar. The Legal Assistant will be responsible for preparing legal documents, providing administrative assistance, and supporting legal professionals with their day-to-day tasks and attending certain meetings.This includes maintaining and organizing files, conducting legal research, and ensuring effective communication within the team and with clients.

Qualifications

• Strong background in Law and Legal Document Preparation
• Excellent Communication and Interpersonal skills
• Experience in Administrative Assistance and support roles
• Ability to work efficiently as Legal Assistants
• Ability to work independently from home in noise free environment
• Be able for online meetings with the management
• Attention to detail and strong organizational skills
• Proficiency in legal research and ability to navigate legal databases
• Bachelor's degree in Law, Legal Studies, or a related field is preferred
• Prior experience in a legal setting is a plus
• Fluent in Arabic and English: additional language proficiency is an advantage
• Work experience with American companies is highly desired

The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal proceedings.

Responsibilities

• Provide administrative support to lawyer
• Handle communication with clients
• Locate and develop case relevant information

Qualifications

• Bachelor's degree or equivalent experience
• Experience in legal assistance
• Familiarity with law, legal procedures, and protocols

Company Description

Abdul Latif Accounting, Auditing & Advisory
is a leading professional services firm based in Lusail, Qatar, providing high-quality accounting, auditing, financial advisory, and consulting services to clients across various industries. Our firm is committed to delivering reliable, timely, and ethical solutions that help businesses maintain transparency, ensure compliance, and achieve sustainable growth. We pride ourselves on our team of experienced professionals, modern office environment, and a culture that values integrity, professionalism, and excellence in client service.

Role Description

This is a full-time, on-site role for a Accounts & Legal Support Assistant at Abdul Latif Accounting, Auditing & Advisory, located in Lusail, Qatar. The
Accounts & Legal Support Assistant
will primarily support the court-appointed expert in preparing detailed reports related to court case works, ensuring accuracy, clarity, and proper presentation for judicial submission. This includes reviewing and verifying financial records, analyzing supporting documents, and assisting in the drafting and formatting of professional reports.

In addition, the
Accounts & Legal Support Assistant
will provide support in routine accounting tasks, such as organizing financial data, preparing working papers, and assisting in reconciliations and other basic accounting functions. The role also involves handling administrative and operational duties to support the daily activities of the firm, maintaining confidentiality, and ensuring that professional standards are consistently upheld.

What We Are Looking For

Bachelor's degree in Accounting, Finance, or a related field.

Administrative support, operations management, and office coordination skills.

Strong organizational, time-management, and problem-solving abilities.

Basic knowledge of accounting and auditing principles, with the ability to review and interpret financial documents.

Excellent written and verbal communication skills in Arabic and English.

Proficiency in Microsoft Office (Excel, Word, PowerPoint) and basic report preparation.

Ability to type efficiently in Arabic.

High attention to detail and accuracy in checking financial records and reports.

Strong sense of integrity, confidentiality, and professionalism.

Ability to work under supervision, meet deadlines, and adapt to a professional office environment.

Qatar Office : - C- Ring road, Doha

With Good communication skill

Salary QAR

Working days :- Monday – Friday

Working hours : - 9am to 1pm

Please find the below tasks for the admin person in Qatar.

1. Employee Documentation:
2. Ensure all employee records are complete and properly filed. This includes the Employee Data Sheet, IAMS Offer Letter, QID/Residence Permit, Qatar Labour Contract, and Insurance Card copy. For employees on a dependent visa, kindly include their spouse's documentation as well.
3. Weekly Work Premises Update:
4. Reach out to employees via phone or email each week to confirm and record their current work location. Will share the IAMS contact details shortly.
5. Client Agreement Management:
6. Maintain a record of all agreements between IAMS and its clients. Send a reminder to the respective Account Managers at least three months before any agreement expiry date.
7. Company Documents:
8. Keep all IAMS company documents up to date and well-organized.
9. PRO Meetings & Reporting:
10. Attend the weekly PRO meetings and keep the management informed of any day-to-day operational matters.
11. Coordination with IAMS PRO:
12. Liaise with Mr. Amr Izzat, our PRO, regarding tasks assigned by Account Managers in the Dubai office.
13. Availability During Long Holidays:
14. In the case of extended public holidays, please ensure you carry your laptop to manage any potential emergencies that may arise.

Job Summary:

We are seeking an experienced Administrative Assistant to provide comprehensive administrative support services for development and infrastructure projects. This role operates on a call-off consultancy basis, delivering professional administrative services across multiple projects as needed.

Key Responsibilities:

• Provide administrative support to project teams and management
• Manage correspondence, communications, and documentation
• Coordinate meetings, appointments, and travel arrangements
• Maintain administrative systems and procedures
• Support project coordination and logistics activities
• Prepare administrative reports and documentation
• Ensure compliance with administrative policies and procedures

Required Qualifications:

• University degree in Administration, Business Administration, or related field from a recognized institution
• Minimum 10 years of professional experience in administrative support
• Strong organizational and time management skills
• Proficiency in office software and administrative systems
• Excellent communication and interpersonal skills

Preferred Experience:

• Infrastructure development projects
• Buildings and construction sector experience
• Humanitarian and emergency response
• Fit-out and rehabilitation projects
• Development projects in economic, health, and education sectors

Job Type: Full-time

Application Question(s):

• Please select your sector exposure from: Infrastructure, Buildings, Humanitarian & Emergency Response, Fit-out & Rehabilitation, Development Projects
• Confirm your bilingual proficiency level in English + Arabic
• Do you consent to include your CV in a client tender submission?
• What is your ability to join?
• What is your current salary?
• What is your expected salary?

Experience:

• Administrative Assistant: 10 years (Required)

About the Role:

We are seeking a proactive and detail-oriented Administrative Assistant to support our management team. The ideal candidate will be a female professional with excellent communication skills, strong organizational abilities, and proficiency in office tools. This role is crucial in ensuring smooth day-to-day operations and supporting our manager in administrative tasks.

Key Responsibilities:

• Manage and organize office files, records, and documents (both digital and physical)
• Draft, format, and manage correspondence, reports, and presentations
• Schedule meetings, appointments, and maintain calendars
• Handle phone calls, emails, and other communications professionally
• Maintain confidentiality and discretion in handling sensitive information
• Assist in preparing reports, data entry, and maintaining office supplies
• Coordinate with internal departments and external vendors when required

Required Skills & Qualifications:

• Excellent verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong file and document management skills
• Ability to multitask and prioritize tasks efficiently
• High attention to detail and organizational skills
• Minimum 1–2 years of experience in a similar administrative role preferred
• Bachelor's degree or diploma in Business Administration or related field

General Qualifications:

• Professional appearance and demeanor
• Positive attitude and willingness to learn
• Ability to work independently and as part of a team
• Trustworthy, punctual, and reliable

What We Offer:

• Supportive and respectful work environment
• Opportunities for growth and development
• Competitive salary based on experience
• Office hours: 8.00 AM PM

Job Types: Full-time, Permanent

Company Description

Welcome to ājil, your B2B Marketplace and logistics as a service platform. We provide comprehensive solutions for all your procurement needs, ensuring smooth and efficient business operations. Our offerings include a wide range of transportation and warehousing options tailored to your specific needs. Our B2B Marketplace connects buyers and sellers, simplifying procurement processes and ensuring the best deals. At ājil, we are committed to innovative solutions that streamline operations and drive business growth.

Role Description

This is a full-time role for a Marketing Specialist, based on-site in the Doha Metropolitan Area. The Marketing Specialist will be responsible for developing and executing marketing strategies, conducting market research, and supporting sales efforts. The role involves day-to-day tasks such as creating marketing materials, managing customer service inquiries, and collaborating with the team to enhance marketing campaigns and strategies.

Qualifications

• Excellent Communication and Customer Service skills
• Strong Market Research and Marketing Strategy skills
• Experience in Sales and ability to support sales efforts
• Proven ability to work collaboratively and manage multiple tasks
• Bachelor's degree in Marketing, Business, or related field
• Knowledge of Ecommerce marketplaces and logistics is a plus

Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive
Administrative Assistant (Administrative Support Specialist)
to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.

Supplies Inventory

• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.