85 Management Assistant jobs in Qatar

tendersglobal.net

Under the overall supervision of the Head of Resource Management and direct administrative supervision of the Administrative Officer (Staff Support) and with technical guidance of Resource Management Unit heads; the incumbent will be responsible and accountable for providing support in financial, procurement, human resources and other administrative activities in IOM Qatar (CAS Operations). Responsibilities and Accountabilities Carry out timely and efficient collection and routing of documentation and information related to personnel administration of staff, including HR related requirements, verification of residency and visa related processes. Perform assigned roles paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on issues detected. Support the organization of meetings, training activities and other events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents. Update and maintain electronic and physical archiving systems in the unit as relevant. Assist in the retrieval, drafting and formatting of reports, letters, notes and other correspondence as directed. Provide support to recruitment, onboarding and exit related processes of staff and non-staff as assigned. This may include interview scheduling, collection of materials, routine correspondence, arranging technical tests, collecting reference checks, obtaining clearances. In full coordination with respective HR Focal Points, assist in ensuring compliance of Time and Attendance policies by updating and reconciling attendance records including overtime requests, staff absences and follow up on other HR related requirements. Facilitate regular follow ups on routine documentation and ensure all anomalies are dealt with promptly. Ensure Travel Requests (TRs) are duly completed, and staff are guided and authorized to travel and validate that all TRs and expense claims are timely submitted for reimbursement. Assist with resolving related queries and help facilitate smooth processing of requests. Assist with following up on staff claims and reimbursement related matters. Assist with office asset inventory in line with IOM Assets Inventory Policy and assist in maintaining an updated asset inventory report. Assist in implementing procurement activities including issuing Purchase Requisitions (PR), Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance with IOM procurement guidelines. Perform other duties as may be assigned. Required Qualifications and Experience EDUCATION University degree in Accounting, Commerce, Business Administration with three years of relevant professional experience; or High school diploma with five years of relevant professional experience. EXPERIENCE Experience in business administration. Experience in human resources, procurement and logistics; Experience using an Enterprise Resource Planning system; and, Experience working in an international organization an advantage. SKILLS High level of computer literacy; Ability to work with national and international institutions; Ability to prepare clear and concise report; Demonstrated ability to and exercise sound judgment; Good communications skills Good computer skills Knowledge of SAP, Oracle is highly desirable. Languages For all applicants, fluency in English is required (oral and written). Working knowledge of any UN Official language(s) and/or Arabic is an advantage. Notes Accredited Universities are the ones listed in the UNESCO World Higher Education Database ( ). Required Competencies Values Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies

– behavioural indicators

level 1 Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. IOM’s competency framework can be found at this

link . Competencies will be assessed during a competency-based interview. Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable. How to apply

In order for an application to be considered valid, IOM will only accept applications received through IOM’s Recruitment Platform:

IOM Careers (oraclecloud.com) Interested candidates are invited to submit their applications via Oracle not later than

07 February 2024. Applications may be sent through the links below: Internal Candidates:

View the internal job posting External Candidates:

View the external job posting Only shortlisted candidates will be contacted. No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). Posting period: From 24 January 2024 to 07 February 2024 To help us track our recruitment effort, please indicate in your email/cover letter where (tendersglobal.net) you saw this job posting.

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Overview

We are seeking an organized and efficient Facility Management Admin Assistant to join our team in Swissotel Corniche Park Towers, Qatar. In this role, you will provide crucial administrative support to our facility management department, ensuring smooth operations and effective communication across the organization.

Responsibilities

• Manage and maintain facility-related databases, ensuring accurate and up-to-date information
• Schedule and coordinate maintenance activities, inspections, and repairs
• Assist in preparing reports, presentations, and correspondence related to facility management
• Handle incoming calls, emails, and inquiries, providing prompt and professional responses
• Organize and maintain filing systems for facility documents and records
• Coordinate meetings and appointments for the facility management team
• Process invoices and purchase orders related to facility maintenance and supplies
• Assist in developing and implementing administrative procedures to improve efficiency
• Support the facility management team in various administrative tasks as needed

Qualifications

• 1-3 years of administrative experience, preferably in facility management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with database management and scheduling software
• Excellent communication skills, both written and verbal
• Strong organizational abilities and attention to detail
• Effective time management and multitasking skills
• Problem-solving aptitude and ability to work independently
• Familiarity with facility management concepts is a plus
• Ability to maintain confidentiality and handle sensitive information professionally
• Fluency in English; knowledge of Arabic is beneficial

Additional Information

Your team and working environment :

Life is a journey. Live It well.

Are you a highly organized and proactive individual with a passion for the hospitality industry? This role offers a unique opportunity to be at the heart of our hotel's operations, providing critical support to our leadership team. If you thrive in a fast-paced environment, with a passion to do, and have exceptional communication skills, we want you on our team. Join us and play a key role in delivering exceptional guest experiences and driving our hotel's success.

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Overview

We are seeking an organized and efficient Facility Management Admin Assistant to join our team in Swissotel Corniche Park Towers, Qatar. In this role, you will provide crucial administrative support to our facility management department, ensuring smooth operations and effective communication across the organization. Responsibilities

Manage and maintain facility-related databases, ensuring accurate and up-to-date information Schedule and coordinate maintenance activities, inspections, and repairs Assist in preparing reports, presentations, and correspondence related to facility management Handle incoming calls, emails, and inquiries, providing prompt and professional responses Organize and maintain filing systems for facility documents and records Coordinate meetings and appointments for the facility management team Process invoices and purchase orders related to facility maintenance and supplies Assist in developing and implementing administrative procedures to improve efficiency Support the facility management team in various administrative tasks as needed Qualifications

1-3 years of administrative experience, preferably in facility management Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Experience with database management and scheduling software Excellent communication skills, both written and verbal Strong organizational abilities and attention to detail Effective time management and multitasking skills Problem-solving aptitude and ability to work independently Familiarity with facility management concepts is a plus Ability to maintain confidentiality and handle sensitive information professionally Fluency in English; knowledge of Arabic is beneficial Additional Information

Your team and working environment : Life is a journey. Live It well. Are you a highly organized and proactive individual with a passion for the hospitality industry? This role offers a unique opportunity to be at the heart of our hotel's operations, providing critical support to our leadership team. If you thrive in a fast-paced environment, with a passion to do, and have exceptional communication skills, we want you on our team. Join us and play a key role in delivering exceptional guest experiences and driving our hotel's success.

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tendersglobal.net

Position Title: Senior Project Assistant (Case Management)

Duty Station: IOM Doha, Qatar

Classification: General Service Staff, G-6

Type of Appointment: One Year Fixed Term, 12 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 31 January 2024

Reference Number: QA

JOB DESCRIPTION

The United States Refugee Admissions Program (USRAP) operates world-wide with a target of providing resettlement opportunities to thousands of refugees each year. IOM provides a range of assistance and support to the USRAP including, but not limited to, case processing, migration health assessments, cultural orientation training, organized transportation and administration of a travel loan and collections program. The Department of Operations and Emergencies (DOE), specifically the Resettlement and Movement Division (RMM), has the organizational responsibility to provide direction, oversight, and guidance to IOM’s global support to all resettlement programs.

Under the United States Refugee Admissions Program (USRAP), Resettlement Support Centers (RSCs) provide critical support and processing assistance for resettlement to the US. As part of an MOU between IOM and the US State Department Bureau for Population Refugees and Migration (PRM), IOM manages several RSCs which prepare applications for adjudication by and provide support to visiting US Citizenship and Immigration Services (USCIS) officers, facilitate security and medical screenings, provide information about arriving individuals to resettlement agencies in the US and offer Cultural Orientation (CO) training to individuals departing for the US.

Under the overall supervision of the Project Coordinator, Case Management and Data Integrity and direct supervision of the Project Officer, Case Management, the successful candidate will be based in Doha, Qatar and will have the following duties and responsibilities:

RESPONSIBILITIES

1. Oversee a team of RSC staff members undertaking case management activities in an assigned area or areas, such as file integrity, program access, prescreening, field team, adjudications support, scheduling or pre-departure assistance, including supporting staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of case management activities.

2. Oversee the efficient and effective management of refugee case files and medical records, including, if assigned, the creation of new case files, the timely and accurate distribution, return and re-filing of case files, that the file tracking system is used to keep comprehensive track of files, and that files are scanned and transformed into travel packets as needed.

3. Oversee refugee interviews, if assigned, ensuring team members use appropriate interview techniques, treat refugee applicants with dignity and respect, follow up-to-date formfill and casework procedures, correctly enter data into the Refugee Admissions Program System (START) and other databases, accurately verify information previously entered into files such as biographic and family information, scan, photocopy, attach, file and translate documents as needed, and photograph applicants in accordance with established Standard Operating Procedures (SOPs).

4. Organize and schedule refugee appointments, including, if assigned, creating and running ad hoc reports, creating schedules in START or another database, entering schedule data, updating schedules, overseeing the issuance of notifications and the confirmation of appointments, ensuring applicants are notified of their appointments in an effective, respectful and timely manner, facilitating interpretation assistance and maintaining a related database, and assisting with circuit ride logistics as needed.

5. In relation to the adjudication of refugee case files, provide support to USCIS officers and oversee daily adjudications activities, the distribution of adjudications work to team members, the delivery of briefings for refugee applicants, interpretation during interviews, data entry, logistical support and notifications to refugees of their results.

6. Through oversight and quality check (QC) measures, ensure START is updated as needed with refugee application data, biographical and other sensitive information such as USCIS interview dates, interview and fingerprint results, medical data and resettlement location preferences, and

oversee processes such as program access verification, security checks or assurances as required.

7. Utilizing reports, oversee and conduct regular QC of case files and data in START to ensure the accuracy of all case information, the RSC’s compliance with all USRAP and RSC SOPs and that processing pipelines are as short and efficient as possible, with expedited cases progressing as needed.

8. In coordination with the Project Coordinator, liaise as needed with other teams and units in RSC and with external partners such as USCIS, the Refugee Processing Center (RPC), panel physicians, the US Embassy and the United Nations High Commissioner for Refugees (UNHCR). Prepare team statistics and report regularly to the Project Coordinator, National / Project Officer or RSC management on relevant activities, problems and solutions related to the workflow and processing pipeline.

9. Train other Case Management team members as needed to efficiently and effectively manage refugee case files, conduct full refugee interviews, organize and schedule refugee appointments, update START, conduct quality assurance of files and case data and support the USCIS adjudication, and to oversee case management teams and activities.

10. Undertake duty travel as needed to participate in refugee interview and USCIS adjudication circuit rides, for meetings and for training.

11. Demonstrate a comprehensive understanding of the USRAP, SOPs and START, as well as the ability to remain professional, impartial and unbiased during all interactions with refugee applicants, colleagues and partners. Support the development and implementation of SOPs as needed.

12. Maintain and ensure the confidentiality and integrity of all RSC-related information by implementing control procedures in line with USRAP standards of conduct and data protection rules. Alert RSC management of any non-compliance to SOPs or codes of conduct by RSC staff members.

13. Perform such other duties as may be assigned.

QUALIFICATIONS

Education

• University degree in Social Sciences or a related field from an accredited academic institution, with four years of relevant professional experience, preferably in administrative support or similar roles; or
• Completed High School degree from an accredited academic institution, with six years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Demonstrated proficiency with Microsoft Office applications, including Excel, Word, internet
• Ability to use own initiative and work under pressure with minimum supervision

Skills

• Strong interpersonal and communication skills
• Attention to detail and ability to organize
• Self-motivated and objective driven

Languages

• Thorough knowledge of English.
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Competencies will be assessed during the selection process. – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

– behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

– behavioural indicators (Level 2)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

Posting period:

From 24 January 2024 to 31 January 2024.

How to apply

In order for an application to be considered valid, IOM will only accept applications received through IOM’s Recruitment Platform: IOM Careers (oraclecloud.com)

Interested candidates are invited to submit their applications via Oracle not later than 31 January 2024.
Applications may be sent through the links below:

View the internal job posting
View the external job posting

Only shortlisted candidates will be contacted.

To help us track our recruitment effort, please indicate in your email/cover (motivaiton) letter where (tendersglobal.net) you saw this job posting.

#J-18808-Ljbffr

tendersglobal.net

Position Title:

Senior Project Assistant (Case Management) Duty Station:

IOM Doha, Qatar Classification:

General Service Staff, G-6 Type of Appointment:

One Year Fixed Term, 12 months with possibility of extension Estimated Start Date:

As soon as possible Closing Date:

31 January 2024 Reference Number:

QA JOB DESCRIPTION The United States Refugee Admissions Program (USRAP) operates world-wide with a target of providing resettlement opportunities to thousands of refugees each year. IOM provides a range of assistance and support to the USRAP including, but not limited to, case processing, migration health assessments, cultural orientation training, organized transportation and administration of a travel loan and collections program. The Department of Operations and Emergencies (DOE), specifically the Resettlement and Movement Division (RMM), has the organizational responsibility to provide direction, oversight, and guidance to IOM’s global support to all resettlement programs. Under the United States Refugee Admissions Program (USRAP), Resettlement Support Centers (RSCs) provide critical support and processing assistance for resettlement to the US. As part of an MOU between IOM and the US State Department Bureau for Population Refugees and Migration (PRM), IOM manages several RSCs which prepare applications for adjudication by and provide support to visiting US Citizenship and Immigration Services (USCIS) officers, facilitate security and medical screenings, provide information about arriving individuals to resettlement agencies in the US and offer Cultural Orientation (CO) training to individuals departing for the US. Under the overall supervision of the Project Coordinator, Case Management and Data Integrity and direct supervision of the Project Officer, Case Management, the successful candidate will be based in Doha, Qatar and will have the following duties and responsibilities: RESPONSIBILITIES 1. Oversee a team of RSC staff members undertaking case management activities in an assigned area or areas, such as file integrity, program access, prescreening, field team, adjudications support, scheduling or pre-departure assistance, including supporting staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of case management activities. 2. Oversee the efficient and effective management of refugee case files and medical records, including, if assigned, the creation of new case files, the timely and accurate distribution, return and re-filing of case files, that the file tracking system is used to keep comprehensive track of files, and that files are scanned and transformed into travel packets as needed. 3. Oversee refugee interviews, if assigned, ensuring team members use appropriate interview techniques, treat refugee applicants with dignity and respect, follow up-to-date formfill and casework procedures, correctly enter data into the Refugee Admissions Program System (START) and other databases, accurately verify information previously entered into files such as biographic and family information, scan, photocopy, attach, file and translate documents as needed, and photograph applicants in accordance with established Standard Operating Procedures (SOPs). 4. Organize and schedule refugee appointments, including, if assigned, creating and running ad hoc reports, creating schedules in START or another database, entering schedule data, updating schedules, overseeing the issuance of notifications and the confirmation of appointments, ensuring applicants are notified of their appointments in an effective, respectful and timely manner, facilitating interpretation assistance and maintaining a related database, and assisting with circuit ride logistics as needed. 5. In relation to the adjudication of refugee case files, provide support to USCIS officers and oversee daily adjudications activities, the distribution of adjudications work to team members, the delivery of briefings for refugee applicants, interpretation during interviews, data entry, logistical support and notifications to refugees of their results. 6. Through oversight and quality check (QC) measures, ensure START is updated as needed with refugee application data, biographical and other sensitive information such as USCIS interview dates, interview and fingerprint results, medical data and resettlement location preferences, and oversee processes such as program access verification, security checks or assurances as required. 7. Utilizing reports, oversee and conduct regular QC of case files and data in START to ensure the accuracy of all case information, the RSC’s compliance with all USRAP and RSC SOPs and that processing pipelines are as short and efficient as possible, with expedited cases progressing as needed. 8. In coordination with the Project Coordinator, liaise as needed with other teams and units in RSC and with external partners such as USCIS, the Refugee Processing Center (RPC), panel physicians, the US Embassy and the United Nations High Commissioner for Refugees (UNHCR). Prepare team statistics and report regularly to the Project Coordinator, National / Project Officer or RSC management on relevant activities, problems and solutions related to the workflow and processing pipeline. 9. Train other Case Management team members as needed to efficiently and effectively manage refugee case files, conduct full refugee interviews, organize and schedule refugee appointments, update START, conduct quality assurance of files and case data and support the USCIS adjudication, and to oversee case management teams and activities. 10. Undertake duty travel as needed to participate in refugee interview and USCIS adjudication circuit rides, for meetings and for training. 11. Demonstrate a comprehensive understanding of the USRAP, SOPs and START, as well as the ability to remain professional, impartial and unbiased during all interactions with refugee applicants, colleagues and partners. Support the development and implementation of SOPs as needed. 12. Maintain and ensure the confidentiality and integrity of all RSC-related information by implementing control procedures in line with USRAP standards of conduct and data protection rules. Alert RSC management of any non-compliance to SOPs or codes of conduct by RSC staff members. 13. Perform such other duties as may be assigned. QUALIFICATIONS Education University degree in Social Sciences or a related field from an accredited academic institution, with four years of relevant professional experience, preferably in administrative support or similar roles; or Completed High School degree from an accredited academic institution, with six years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience Demonstrated proficiency with Microsoft Office applications, including Excel, Word, internet Ability to use own initiative and work under pressure with minimum supervision Skills Strong interpersonal and communication skills Attention to detail and ability to organize Self-motivated and objective driven Languages Thorough knowledge of English. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies Competencies will be assessed during the selection process. – all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. – behavioural indicators (Level 2) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. – behavioural indicators (Level 2) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. Posting period: From 24 January 2024 to 31 January 2024. How to apply

In order for an application to be considered valid, IOM will only accept applications received through IOM’s Recruitment Platform: IOM Careers (oraclecloud.com) Interested candidates are invited to submit their applications via Oracle not later than 31 January 2024. Applications may be sent through the links below: View the internal job posting View the external job posting Only shortlisted candidates will be contacted. To help us track our recruitment effort, please indicate in your email/cover (motivaiton) letter where (tendersglobal.net) you saw this job posting.

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Overview

JOB CATEGORY: Management

POSITION: Operations Manager

YEARS OF EXPERIENCE: 5-6 Years

GENDER: Male

SALARY RANGE: QAR , - QAR ,

APPLICANT LOCATION: In-country Hire Only

Job Description

ASSISTANT MANAGER - WASTE MANAGEMENT

Assist the Head of Waste Management in leading the department. Ensures proper functioning of the department. Establish and practice procedures of the waste management business. Introduce a new process for Waste Management, new business, clients and volumes to existing operations. Ensure adherence to the process, procedures, implementation & practice on all levels. Assist in managing all Waste Management operations. Ensure summary reports to clients & management. Monitor, evaluate and implement necessary corrective operations performance. Communicates regular operations related matters to superiors on a regular basis. Manage the operations efficiently and utilize the available resources in an efficient manner, reducing time consumption by verifying the time taken to conduct the operations; optimize the assets and man hours on a regular basis. Site visits for tenders, bids, huge level and mid-huge level new operations. Budgets for the departmental functioning, operations cost etc and controls to deliver the projects within stipulated budgets. Preliminary investigation, verification of incident / accident and reporting to HR and other departments. Communicates to clients in case of operations affecting the sites and customers business. Always ensures fleet is in good working condition, coordinates with procurement, management, finance, fleet and vendors to get repairs done with no delays. Ensures necessary training imparted to the crew within the department, refreshers training and up-to-date documentation. Controls and effectively utilize resources such as fleet, manpower and inventories, optimizing the operations. Regularly conduct a market survey on our services by obtaining customer satisfaction feedback and compiling the report on a regular basis.

Qualifications

• Bachelor’s degree in science or higher
• With relevant trainings and certification in HSE, Waste Management, Management System (ISO) Quality Management System (ISO 1)
• Minimum 5 years experience in implementing, monitoring and improving Waste Management System

Additional Information

• DESIRED SKILLS & EXPERIENCE: Bachelor’s degree in science or higher (duplicate phrasing retained from original)
• With relevant trainings and certification in HSE, Waste Management, Management System (ISO) Quality Management System (ISO 1)
• Minimum 5 years experience in implementing, monitoring and improving Waste Management System

Location

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Overview JOB CATEGORY: Management

POSITION: Operations Manager

YEARS OF EXPERIENCE: 5-6 Years

GENDER: Male

SALARY RANGE: QAR , - QAR ,

APPLICANT LOCATION: In-country Hire Only

Job Description ASSISTANT MANAGER - WASTE MANAGEMENT

Assist the Head of Waste Management in leading the department. Ensures proper functioning of the department. Establish and practice procedures of the waste management business. Introduce a new process for Waste Management, new business, clients and volumes to existing operations. Ensure adherence to the process, procedures, implementation & practice on all levels. Assist in managing all Waste Management operations. Ensure summary reports to clients & management. Monitor, evaluate and implement necessary corrective operations performance. Communicates regular operations related matters to superiors on a regular basis. Manage the operations efficiently and utilize the available resources in an efficient manner, reducing time consumption by verifying the time taken to conduct the operations; optimize the assets and man hours on a regular basis. Site visits for tenders, bids, huge level and mid-huge level new operations. Budgets for the departmental functioning, operations cost etc and controls to deliver the projects within stipulated budgets. Preliminary investigation, verification of incident / accident and reporting to HR and other departments. Communicates to clients in case of operations affecting the sites and customers business. Always ensures fleet is in good working condition, coordinates with procurement, management, finance, fleet and vendors to get repairs done with no delays. Ensures necessary training imparted to the crew within the department, refreshers training and up-to-date documentation. Controls and effectively utilize resources such as fleet, manpower and inventories, optimizing the operations. Regularly conduct a market survey on our services by obtaining customer satisfaction feedback and compiling the report on a regular basis.

Qualifications

Bachelor’s degree in science or higher

With relevant trainings and certification in HSE, Waste Management, Management System (ISO) Quality Management System (ISO 1)

Minimum 5 years experience in implementing, monitoring and improving Waste Management System

Additional Information

DESIRED SKILLS & EXPERIENCE:

Bachelor’s degree in science or higher

(duplicate phrasing retained from original)

With relevant trainings and certification in HSE, Waste Management, Management System (ISO) Quality Management System (ISO 1)

Minimum 5 years experience in implementing, monitoring and improving Waste Management System

Location View location map Share Tweet

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Responsibilities

Implementation of effective office management plans.

• Coordinate the deployment of necessary furniture, IT and stationery for each staff.
• Coordinate with HR to ensure that the office space is available for a new staff upon recruitment.
• Coordinate with Logistics Section to ensure that the office furniture is in good condition at all times.
• Communicate effectively for successful job performance.
• Develop office management layout and plans.
• Forecast future needs for additional spaces and furniture.
• Work independently and under minimal supervision to complete work tasks.
• Plan, organize, direct, control and evaluate work of others.
• Adapt to changing work demands, priorities and organizational members.
• Provide guidance and direct input to the development plans and performance management of direct reports to meet the AZF objectives.

Qualifications

• Bachelor's Degree related.
• 9 years of related experience, of which a minimum of 3 years should be in a similar position / responsibility, preferably in a similar industry.
• Purchasing, POs, inventory.
• Oracle (ERP).
• Health & Safety & Environment.
• Fire systems.
• Familiar with engineering drawings and data.
• Very strong computer skills and experience with processing documents (filing systems including indexing into database, physical processing and quality control).

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Responsibilities

Implementation of effective office management plans. Coordinate the deployment of necessary furniture, IT and stationery for each staff. Coordinate with HR to ensure that the office space is available for a new staff upon recruitment. Coordinate with Logistics Section to ensure that the office furniture is in good condition at all times. Communicate effectively for successful job performance. Develop office management layout and plans. Forecast future needs for additional spaces and furniture. Work independently and under minimal supervision to complete work tasks. Plan, organize, direct, control and evaluate work of others. Adapt to changing work demands, priorities and organizational members. Provide guidance and direct input to the development plans and performance management of direct reports to meet the AZF objectives. Qualifications

Bachelor's Degree related. 9 years of related experience, of which a minimum of 3 years should be in a similar position / responsibility, preferably in a similar industry. Purchasing, POs, inventory. Oracle (ERP). Health & Safety & Environment. Fire systems. Familiar with engineering drawings and data. Very strong computer skills and experience with processing documents (filing systems including indexing into database, physical processing and quality control).

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