34 Office Coordination jobs in Qatar

We are seeking an organized and efficient Administrative Assistant to join our team in Lusail, Qatar. This role involves supporting the daily operations of our company with a high level of attention to detail and multitasking ability.

• Provide administrative support to the management team, including scheduling appointments, organizing meetings, and managing calendars
• Prepare and edit correspondence, reports, and presentations
• Maintain and update company records and databases
• Coordinate travel arrangements for employees
• Assist with event planning and coordination
• Manage office supplies and equipment inventory
• Handle incoming calls, emails, and other communications professionally
• Perform general clerical duties such as filing, photocopying, and data entry

• Proven experience as an administrative assistant or similar role
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent communication skills in English; Arabic is a plus
• Ability to work independently with minimal supervision
• Strong time-management skills
• Professional demeanor with a positive attitude

• Previous experience working in Qatar
• Knowledge of local customs and culture

We welcome applications from individuals of all nationalities. If you meet the requirements listed above, please submit your application today!

This job is currently active and accepting applications.

We are seeking a highly organized and efficient Administrative Assistant to join our international company in Dukhan, Qatar. The successful candidate will support our team of professionals and ensure the smooth operation of our office.

1. Manage calendars, schedule appointments and meetings
2. Answer phone calls and respond to emails
3. Prepare and distribute correspondence, memos, and reports
4. Organize and maintain physical and electronic files
5. Make travel arrangements and process expense reports
6. Coordinate with vendors and suppliers for office supplies
7. Assist with project coordination and tracking deadlines
8. Conduct research as needed for various projects

• Proven experience as an Administrative Assistant or similar role
• Excellent organizational skills with strong attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong communication skills (both written and verbal)
• Ability to multi-task and prioritize tasks effectively
• Experience working in a fast-paced environment with tight deadlines
• Fluency in English (knowledge of other languages is a plus)
• Preference for African or Malayalee nationality

This is a great opportunity for someone eager to learn, with a positive attitude and willingness to take on new challenges. We offer a competitive salary and benefits packages. If you are looking for a dynamic work environment where your skills will be valued, please apply now!

Note: This job posting appears to be active. The description has been cleaned of irrelevant content and formatted for clarity.

We are currently hiring an experienced Administrative Assistant to join our team in Lusail, Qatar. The successful candidate will provide administrative support and assist with daily office operations. Ideal candidates should be detail-oriented, organized, and capable of multitasking in a fast-paced environment.

• Manage calendars and schedule appointments for team members
• Coordinate and arrange travel
• Prepare and edit correspondence, reports, and presentations
• Answer calls and respond to emails promptly
• Maintain office supplies and equipment inventory
• Assist with filing, scanning, and administrative tasks
• Organize meetings and record minutes
• Perform data entry and maintain accurate records
• Support team with additional tasks or projects as needed

• Minimum 2 years of experience as an Administrative Assistant or similar role
• Excellent communication skills in English (written and verbal)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and prioritization skills
• Discretion in handling confidential information
• Familiarity with office equipment
• Bachelor's degree in Business Administration or related field preferred

Salary: $1400 per month

We welcome applicants of all nationalities who meet the requirements. If you are motivated and possess strong administrative skills, we encourage you to apply now!

This job posting is active and accepting applications.

We are hiring an experienced Administrative Assistant to support our team in Dukhan. The ideal candidate should possess strong organizational and communication skills, with the ability to work independently and handle multiple tasks efficiently.

• Manage incoming calls and correspondence
• Schedule appointments and maintain calendars
• Organize and maintain files and records
• Assist in preparing reports, presentations, and documents
• Coordinate travel arrangements for staff
• Monitor office supplies inventory and reorder as needed
• Handle confidential information discreetly
• Perform other administrative tasks as assigned

• Proven experience as an administrative or office assistant
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail
• Ability to prioritize tasks and meet deadlines
• Fluency in English; Arabic skills are a plus
• Indian nationality preferred

We offer a competitive salary of $1500 per month for this full-time position. If you meet the qualifications and seek a challenging role in a dynamic environment, please apply by submitting your resume and a cover letter highlighting your relevant skills and experience. Only shortlisted candidates will be contacted. Thank you for your interest!

Note: This job posting is active and currently accepting applications.

• Handling incoming calls and directing them accordingly
• Scheduling appointments and organizing meeting agendas
• Recording and distributing meeting minutes
• Composing and sending emails, memos, letters, faxes, and forms
• Assisting in the creation of regular reports
• Establishing and maintaining a filing system
• Updating office policies and procedures
• Ordering office supplies and researching new suppliers
• Keeping a contact list updated
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Serving as the point of contact for internal and external clients
• Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Basic accounting, invoicing, and emailing to the clients
• Knowledge of office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
• Excellent time management abilities and the ability to prioritize tasks
• Attention to detail and problem-solving aptitude
• Strong written and verbal communication skills
• Well-organized with the ability to handle multiple tasks
• High School diploma; additional administrative assistant or secretary certification is a plus
• Arabic will be added value

• 2,500 to 3,500 QAR.

• Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents.
• Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications.
• Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook.
• Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel.
• Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized
  workspace.
• Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed.
• Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience.
• Administrative Projects: Assist with special projects, research, and data analysis as assigned.

Skills

• Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with a keen attention to detail.
• Effective written and verbal communication abilities.
• Excellent time management and multitasking skills.
• Discretion and a strong sense of confidentiality.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tasks.

Qualifications

• Bachelor’s Degree
• Must have Valid QID and NOC.
• Available to join immediately.
• At least 3 years experience as an Administrative Assistant or in a similar role.

Overview

Administrative Assistant (FULL-TIME) | Doha, Qatar

The Administrative Assistant is responsible for providing administrative support to the management team and other staff members. This may include performing a wide range of clerical, secretarial, and administrative tasks, coordinating office activities, managing communication, and ensuring the smooth operation of the office.

• Manage and maintain executives' schedules, appointments, and calendars.
• Coordinate and schedule meetings, conferences, and appointments.
• Prepare and edit correspondence, memos, reports, and other documents.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.

Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract

Qualifications

• Higher secondary education, with additional training in computer applications.

• Training in records management and automated systems is an advantage.

• Strong written and verbal English communication skills.

Experience

• Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.

• Familiarity with document management systems and quality processes.

• Experience supporting logistics, procurement, and vendor coordination is desirable.

Key Responsibilities

• Support document controllers and administrative staff in managing project documentation activities.

• Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).

• Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).

• Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.

• Maintain hardcopy and electronic filing systems in compliance with quality standards.

• Support project dossier reviews, archiving, and disposal of completed documentation.

• Assist in staff development and training programs.

• Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.

• Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.

• Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.

• Handle urgent requests, including shutdown-related and critical material needs.

• Prepare and maintain regular progress and KPI reports.

Preferred Skills

• Strong organisational and multitasking abilities.

• Good knowledge of logistics, supply chain coordination, and vendor management.

• Ability to build effective communication channels with stakeholders.