25 Office Manager jobs in Qatar

About the Role

We are looking for a proactive and organized Office Manager (Female Only) to support our law firm's operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth.

Key Responsibilities

Oversee day-to-day office operations and maintain efficient office systems and procedures.

Supervise administrative staff and coordinate schedules, tasks, and performance follow-up.

Recruit, train, and support office staff; maintain employee records and HR documentation.

Develop and implement office policies and standards to ensure smooth workflow and compliance.

Assist in business development by identifying opportunities, supporting client outreach, and conducting market research.

Manage social media accounts by creating content, posting updates, and analyzing engagement metrics.

Ensure timely procurement of office supplies and equipment while optimizing space and layout.

Provide regular updates to management through reporting and analysis of operational trends.

Qualifications

Bachelor's degree in Business Administration or related field.

Fluent in English and Arabic.

Experience in office management, HR, or business development.

Strong organizational and communication skills.

Proficient in MS Office and social media platforms.

Job Type: Full-time

Pay: QAR4, QAR7,500.00 per month

Application Question(s):

• Are you a female?

Language:

• Arabic? (Required)
• English (Required)

Job Summary

The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.

Key Responsibilities:

1. Office Management

• Maintain office efficiency through strategic planning, system implementation, and workspace organization.
• Allocate resources effectively to support operational needs.
• Supervise and coordinate office staff to ensure high productivity.
• Facilitate seamless communication and coordination across departments.
• Develop, implement, and monitor office procedures and standards.
• Manage executive calendars, appointments, and meeting logistics.
• Promote a positive and collaborative office environment.

2. Correspondence & Information Management

• Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
• Establish and maintain organized, up-to-date filing and documentation systems.
• Oversee scheduling and reminders for executive appointments and critical meetings.

3. Reporting & Documentation

• Prepare professional, accurate reports, memos, and presentations within set deadlines.
• Ensure timely submission of documents for review and signature (within one business day of instruction).
• Maintain high standards of accuracy, quality, and presentation in all documentation.

Job Knowledge & Skills

• Strong knowledge of office management practices and administrative procedures.
• Proven experience in staff supervision and delegation.
• Proficiency in data collection, monitoring, and reporting.
• Excellent command of English (written and spoken).
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Knowledge of Arabic is an advantage.

Experience

• Total Experience:
  Minimum 9 years
• In-role Experience:
  Minimum 5 years in office management
• GCC Experience:
  Minimum 4 years

Education

• Bachelor's Degree in Business Administration or a related field.

Office Manager Doha Qatar

A boutique law firm seeks an experienced Office Manager to join their dynamic team.

Requirements & Personal Attributes:

At least 3 years' experience in office management within a law firm or professional service environment.

Must be a confident, articulate graduate with strong interpersonal and communication skills, including impeccable oral and written skills.

Leadership skills and ability to work autonomously and as part of a team.

High level observance of confidentiality, judgment and discretion.

Outstanding skills in organization, problem solving and time management.

Proficiency in Microsoft Office suite.

Friendly, hardworking and good team player

If you meet the above criteria, please send your CV to

Job Type: Full-time

Pay: QAR100, QAR200,000.00 per year

Job Description

Office Manager, Banking (ID:000LPSL)

Some careers grow faster than others.

If you're looking for further opportunities to develop your career, take the next step in fulfilling your potential right here at HSBC.

This role is highly valuable for the day-to-day running of CIB Banking business in Qatar. Previously, the role supported the legacy CMB business and reported to the Head CMB. While the role holder will continue to report to the Head IMM in a PA capacity, the role will provide business administration support to IMM, GNB, GC and ICG segments in the future and help with any wider CIB-related activities that are delegated to any of these segments by the CEO and Head of Banking Qatar.

The role holder will be responsible for the below tasks:

Duties & Responsibilities:

• Coordination of information requests from various offices such as CEO, HoB Qatar or Regional, Global teams which require collation of inputs from multiple individuals and teams within Banking
• Preparation of information packs based on self-download of Management Information from Omnia and other sources to support various client management activities such as pipeline review, growth initiatives, returns planning etc.
• Coordination or preparation of meeting packs for regular or one-off business reviews
• Business Continuity for Banking: Coordinate Banking's Business Continuity Plan (BCP) with the CIB Business Management team to ensure it remains up-to-date and fit-for-purpose
• Corporate Social Responsibility Lead: Lead Corporate Sustainability in country engagements and events and promote Corporate Sustainability platform for team building activities and maintaining high level of participation by staff
• Logistics:
• Aid / coordinate in areas of IT service requests and troubleshooting and new systems e.g. Omina, Fusion
• Ensure up to date stock of stationery is maintained
• Take over certificate for RMs
• Coordination of itineraries for Banking-related visitors from HSBC Group
• Onboarding: Assisting in the onboarding of new joiners to the department by arranging for access to various systems, requesting for bank access card, business cards etc.
• Maintain ongoing people initiatives (Monthly Recognition event - team's birthdays, milestone anniversary etc)
• Organizing / Planning of events within the department and external if needed
• Build long sustainable relationship with local and regional PAs / Business Administrators and other colleagues to improve information flow
• Ensure Head IMM diary / calendar is up to date
• Recording minutes and follow-ups related to meetings and other areas as requested by Head IMM Qatar
• Coordinate travel related arrangements (book flights, hotel and transportation, organize meetings)

Requirements
Experience & Qualifications:

• University graduate in related discipline
• Minimum 5 years of banking experience
• Fluency in English (knowledge of Arabic will be advantageous)
• Strong communication, interpersonal and analytical skill
• Team player and adaptable
• Strong stakeholder management

For further details and application information please visit our careers site, searching under reference number.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working, and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hong Kong and Shanghai Banking Corporation Limited

Job description

Office Manager, Banking (ID:000LPSL)

Some careers grow faster than others.

If you're looking for further opportunities to develop your career, take the next step in fulfilling your potential right here at HSBC.

This role is highly valuable for the day-to-day running of CIB Banking business in Qatar. Previously, the role supported the legacy CMB business and reported to the Head CMB. While the role holder will continue to report to the Head IMM in a PA capacity, the role will provide business administration support to IMM, GNB, GC and ICG segments in the future and help with any wider CIB-related activities that are delegated to any of these segments by the CEO and Head of Banking Qatar.

The role holder will be responsible for the below tasks:

Duties & Responsibilities:

• Coordination of information requests from various offices such as CEO, HoB Qatar or Regional, Global teams which require collation of inputs from multiple individuals and teams within Banking
• Preparation of information packs based on self-download of Management Information from Omnia and other sources to support various client management activities such as pipeline review, growth initiatives, returns planning etc.
• Coordination or preparation of meeting packs for regular or one-off business reviews
• Business Continuity for Banking: Coordinate Banking's Business Continuity Plan (BCP) with the CIB Business Management team to ensure it remains up-to-date and fit-for-purpose
• Corporate Social Responsibility Lead: Lead Corporate Sustainability in country engagements and events and promote Corporate Sustainability platform for team building activities and maintaining high level of participation by staff
• Logistics:

o Aid / coordinate in areas of IT service requests and troubleshooting and new systems e.g. Omina, Fusion

o Ensure up to date stock of stationery is maintained

o Take over certificate for RMs

• Coordination of itineraries for Banking-related visitors from HSBC Group
• Onboarding: Assisting in the onboarding of new joiners to the department by arranging for access to various systems, requesting for bank access card, business cards etc.
• Maintain ongoing people initiatives (Monthly Recognition event - team's birthdays, milestone anniversary etc)
• Organizing / Planning of events within the department and external if needed
• Build long sustainable relationship with local and regional PAs / Business Administrators and other colleagues to improve information flow
• Ensure Head IMM diary / calendar is up to date
• Recording minutes and follow-ups related to meetings and other areas as requested by Head IMM Qatar
• Coordinate travel related arrangements (book flights, hotel and transportation, organize meetings)

Requirements

Experience & Qualifications:

• University graduate in related discipline
• Minimum 5 years of banking experience
• Fluency in English (knowledge of Arabic will be advantageous)
• Strong communication, interpersonal and analytical skill
• Team player and adaptable
• Strong stakeholder management

For further details and application information please visit our careers site, searching under reference number.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working, and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hong Kong and Shanghai Banking Corporation Limited

We are seeking a highly skilled
Executive Secretary
to join our team
immediately
.

Key Requirements:

• Nationality:
  Preferred Arabic nationality.
• Experience:
  Proven track record of working with high-level management - Financial Or Legal Background is a must
• Skills:
• Exceptional proficiency in
  secretarial tasks
  .
• Advanced knowledge of
  Microsoft Office Professional
  .
• Availability:
  Immediate joining with
  transferable sponsorship
  .

Key Responsibilities:

1. Administrative Support:

2. Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.

3. Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.

4. Communication:

5. Act as the primary point of contact between executives and internal/external stakeholders.

6. Handle correspondence, emails, and calls on behalf of the management.

7. Document Management:

8. Draft, format, and proofread reports, presentations, and other documents.

9. Maintain accurate records and ensure proper filing of documents, both electronically and physically.

10. Office Coordination:

11. Ensure office supplies and resources are well-stocked and functioning efficiently.

12. Coordinate with departments to assist in the implementation of company policies and procedures.

13. Confidentiality & Professionalism:

14. Handle sensitive information with utmost discretion and maintain confidentiality.

15. Represent the company and its management professionally at all times.

16. Technical Expertise:

17. Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.

We are seeking a highly skilled executive office manager to join our team immediately.

Key Requirements:

• Nationality: Preferred Arabic nationality.
• Experience: Proven track record of working with high-level management—a financial
• Skills:
• Exceptional proficiency in secretarial tasks.
• Advanced knowledge of Microsoft Office Professional.
• Availability: Immediate joining with transferable sponsorship.

Key Responsibilities:

• Administrative Support:
• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.
• Communication:
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle correspondence, emails, and calls on behalf of the management.
• Document Management:
• Draft, format, and proofread reports, presentations, and other documents.
• Maintain accurate records and ensure proper filing of documents, both electronically and physically.
• Office Coordination:
• Ensure office supplies and resources are well-stocked and functioning efficiently.
• Coordinate with departments to assist in the implementation of company policies and procedures.
• Confidentiality & Professionalism:
• Handle sensitive information with utmost discretion and maintain confidentiality.
• Represent the company and its management professionally at all times.
• Technical Expertise:
• Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.

Job Type: Full-time

Job Title: Office Manager (with Accounting Experience)
Location: Qatar (Local candidates only)
Experience: Minimum 5 years
Job Summary:
We are seeking a highly organized and experienced Office Manager with strong accounting skills to oversee daily administrative and financial operations. The ideal candidate will be a Qatar resident, capable of managing office workflows, handling basic accounting tasks, and ensuring smooth coordination across departments.

Key Responsibilities: Office Management:

• Oversee day-to-day office operations and ensure a productive work environment.
• Manage office supplies, maintenance, and vendor coordination.
• Coordinate meetings, schedules, and internal communications.
• Ensure compliance with company policies and procedures.

Accounting & Finance:

• Handle daily financial transactions and bookkeeping.
• Prepare and maintain invoices, receipts, and financial records.
• Assist in payroll processing and expense reports.
• Liaise with external accountants and auditors as required.
• Prepare basic financial reports for management.

Requirements:

• Minimum 5 years of experience in office administration and accounting.
• Currently residing in Qatar with valid documents (NOC preferred).
• Proficient in MS Office and basic accounting software (e.g., QuickBooks, Tally).
• Strong organizational, multitasking, and communication skills.
• Knowledge of local labor and compliance regulations is a plus.
• Bachelor's degree in Business Administration, Accounting, or related field preferred.

Job Types: Full-time, Permanent

We are a dynamic and innovative company seeking a highly organized and proactive individual to join our team as a Secretary and Office Manager. This is an exciting opportunity for someone who is enthusiastic about contributing to the efficient functioning of an office environment.

Key Responsibilities:As the Secretary and Office Manager, you will be responsible for:

• Administrative Support: Providing comprehensive administrative support to executives and other team members.
• Office Management: Overseeing the daily operations of the office, ensuring a smooth and efficient work environment.
• Calendar Management: Scheduling appointments, meetings, and events, and coordinating logistics.
• Communication: Handling phone calls, emails, and correspondence, and maintaining a professional and friendly office atmosphere.
• Document Preparation: Drafting, proofreading, and editing documents, reports, and presentations.
• Travel Coordination: Making travel arrangements and accommodations for executives and team members.
• Facilities Management: Managing office supplies, equipment, and coordinating office maintenance.
• Team Coordination: Collaborating with different departments to facilitate effective communication and coordination.
• Confidentiality: Handling sensitive information with the utmost discretion and maintaining confidentiality.

Qualifications:

• Proven experience as a Secretary or Office Manager.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• High level of professionalism and attention to detail.
• Ability to work independently and as part of a team.

How to Apply:If you are a dedicated and organized professional with experience in secretarial and office management roles, please submit your resume and a cover letter detailing your relevant experience here. Please include "Secretary and Office Manager Application" in the subject line. We look forward to reviewing your application.

Location: (Lusail)

Note: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job Type: Full-time

Pay: QAR2, QAR3,000.00 per month

Application Question(s):

• Are you able to join immediately?