74 Office Manager jobs in Qatar

Overview

The Role Office Manager – Doha. A leading regional law firm is seeking an experienced Office Manager to lead its Doha office. This role is ideal for candidates with a strong background in law firms or professional services, and a minimum of 5 years’ experience managing operations in the GCC. The Office Manager will oversee daily office operations, support senior stakeholders, and manage business services staff to ensure a professional, efficient, and compliant working environment.

• Manage office operations, facilities, vendors, and administrative staff
• Oversee budgeting, procurement, and cost control
• Coordinate immigration, licensing, and regulatory compliance
• Support onboarding, relocations, and HR processes
• Foster a positive and engaged office culture
• Ensure alignment with firm policies and local regulations

• Minimum 5 years’ experience in office management within a law firm or professional services environment
• Prior experience working in the GCC
• Arabic and English fluency required
• Strong leadership, communication, and organizational skills
• Familiarity with local legal / regulatory procedures is a plus

Salary: Up to QAR 25,000 per month (negotiable based on experience)

- Manage the administration of the School: reception, admissions, examinations, marketing and communications, medical facilities;
- Produce clear, concise and accurate information to support senior leaders in raising standards of performance in School (including strategic and operational data);
- Oversee the procurement of consumables and other resources required to support teaching and learning;
- Manage and maintain student data and records;
- Oversee production of school reports and transcripts;
- Manage the School's Management Information System;
- Liaise with the Health and Safety Committee to ensure the site is always a safe environment for all stakeholders (reviewing and updating health and safety policies and ensuring they are observed);
- Ensure adequate staff levels to cover for absences and peaks in workload;
- Respond to parents' inquiries and complaints;
- Assist the Head of Corporate Services in preparing the annual SEC tuition fee application;
- Maintain the SEC database through the appropriate portal;
- Support the Head of Corporate Services in researching business opportunities and producing effective and appropriate business plans;
- Ensure that Head of Corporate Services has accurate and concise data and information; and
- Ensure that all deadlines are met.

- A minimum of 3 years of secretarial or commercial work experience is essential.
- Diploma in Business Studies, Administration or Management is essential. Preferably a Bachelor Degree in Business Studies, Administration or Management; ICDL.
- Preferably with strong secretarial skills.
- Strong written and oral communication skills.
- Strong interpersonal skills.
- Ability to plan and organize.
- Time management and task prioritization skills.
- Ability to work independently and in a team-oriented and collaborative environment.
- Knowledge of Microsoft Office suites, including Outlook, Excel, PowerPoint, and Publisher.

Role Purpose

The Office Manager will play a key role in overseeing the smooth and efficient running of daily office operations. The role requires an organised, proactive, and detail-oriented professional who can ensure effective communication across departments and maintain a productive working environment.

Key Responsibilities

• Oversee day-to-day office operations, ensuring efficiency and compliance with company procedures.
• Manage and coordinate administrative tasks to support senior management and all departments.
• Supervise office staff and provide guidance to ensure productivity and performance standards are met.
• Develop and implement office policies, systems, and procedures to improve operational effectiveness.
• Oversee scheduling, logistics, and resource allocation for meetings, events, and training sessions.
• Handle correspondence, documentation, and reporting requirements accurately and confidentially.
• Maintain office facilities, supplies, and vendor relationships to ensure a well-functioning work environment.
• Act as a communication bridge between departments to encourage collaboration and problem-solving.
• Monitor and support budget management, expense tracking, and financial reporting as required.
• Assist with HR-related tasks, including onboarding, staff engagement, and supporting performance reviews.

Qualifications & Skills

• Proven track record in office management, administration, or team leadership.
• Strong organisational and time-management skills with the ability to prioritise effectively.
• Excellent communication and interpersonal skills to engage with staff at all levels.
• Proficiency in Microsoft Office Suite and familiarity with office management systems/software.
• Problem-solving mindset with the ability to anticipate needs and resolve issues quickly.
• High level of discretion and professionalism in handling sensitive information.

Personal Characteristics

• Highly organised, detail-oriented, and reliable.
• Proactive, resourceful, and adaptable under pressure.
• Strong leadership qualities with the ability to motivate and guide a team.
• Professional, approachable, and collaborative.

Benefits

• Competitive salary package.
• Supportive and inclusive team culture.
• Continuous opportunities for professional growth and development.
• A dynamic working environment with scope to make a meaningful impact.

Job Types: Full-time, Permanent

Language:

• English (Fluently) (Required)
• Arabic (Preferred)

Location:

• Doha (Required)

Assistant Manager with native-level Arabic proficiency to support in daily administrative and office tasks. Responsibilities include scheduling and coordinating meetings, preparing correspondence and reports, handling official communications, assisting in project follow-ups, and supporting both internal and external communications.

Requirements:

Native Arabic speaker with excellent written and verbal skills.

Previous experience in executive assistance or administrative support.

Strong organizational and time-management skills.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Effective communication and interpersonal skills with clients and partners.

*Must hold a valid Qatar ID.

Job Type: Full-time

Pay: QAR5, QAR7,000.00 per month

About the Role

We are looking for a proactive and organized Office Manager (Female Only) to support our law firm's operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth.

Key Responsibilities

Oversee day-to-day office operations and maintain efficient office systems and procedures.

Supervise administrative staff and coordinate schedules, tasks, and performance follow-up.

Recruit, train, and support office staff; maintain employee records and HR documentation.

Develop and implement office policies and standards to ensure smooth workflow and compliance.

Assist in business development by identifying opportunities, supporting client outreach, and conducting market research.

Manage social media accounts by creating content, posting updates, and analyzing engagement metrics.

Ensure timely procurement of office supplies and equipment while optimizing space and layout.

Provide regular updates to management through reporting and analysis of operational trends.

Qualifications

Bachelor's degree in Business Administration or related field.

Fluent in English and Arabic.

Experience in office management, HR, or business development.

Strong organizational and communication skills.

Proficient in MS Office and social media platforms.

Job Type: Full-time

Pay: QAR4, QAR7,500.00 per month

Application Question(s):

• Are you a female?

Language:

• Arabic? (Required)
• English (Required)

Job Summary

The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.

Key Responsibilities:

1. Office Management

• Maintain office efficiency through strategic planning, system implementation, and workspace organization.
• Allocate resources effectively to support operational needs.
• Supervise and coordinate office staff to ensure high productivity.
• Facilitate seamless communication and coordination across departments.
• Develop, implement, and monitor office procedures and standards.
• Manage executive calendars, appointments, and meeting logistics.
• Promote a positive and collaborative office environment.

2. Correspondence & Information Management

• Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
• Establish and maintain organized, up-to-date filing and documentation systems.
• Oversee scheduling and reminders for executive appointments and critical meetings.

3. Reporting & Documentation

• Prepare professional, accurate reports, memos, and presentations within set deadlines.
• Ensure timely submission of documents for review and signature (within one business day of instruction).
• Maintain high standards of accuracy, quality, and presentation in all documentation.

Job Knowledge & Skills

• Strong knowledge of office management practices and administrative procedures.
• Proven experience in staff supervision and delegation.
• Proficiency in data collection, monitoring, and reporting.
• Excellent command of English (written and spoken).
• High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Knowledge of Arabic is an advantage.

Experience

• Total Experience:
  Minimum 9 years
• In-role Experience:
  Minimum 5 years in office management
• GCC Experience:
  Minimum 4 years

Education

• Bachelor's Degree in Business Administration or a related field.