2 Office Specialist jobs in Qatar
Project Management Office
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Job Description
Role Summary
The PMO Consultant will play a pivotal role in establishing and operating the Central Project Management Office (PMO) for the Government Entity. This position acts as a strategic enabler to ensure that all initiatives and projects are effectively aligned with the Government Entity's overarching goals, emphasizing quality, efficiency, and innovation throughout the project lifecycle.
Key Responsibilities
Establishment and Operation of the Central PMO
- Support the Planning, Quality, and Innovation Department as a strategic partner to ensure all projects are aligned with the Government Entity's mission and objectives.
- Integrate quality and innovation principles into all project management activities.
- Ensure effective coordination and communication between project owners and executing entities.
Development of PMO Organizational Structure and Operating Mechanisms
- Design and document the PMO's organizational structure, defining reporting lines, functions, and governance processes.
- Clarify the roles and responsibilities of PMO team members and their interaction with other departments.
- Develop and document Standard Operating Procedures (SOPs) to guide PMO operations.
PMO Methodologies, Governance Framework, and KPIs
- Develop comprehensive project management methodologies covering initiation, planning, execution, monitoring, and closure.
- Design a governance framework defining decision-making authority, escalation mechanisms, and accountability lines.
- Establish Key Performance Indicators (KPIs) to monitor PMO performance and project outcomes.
Standardization and Quality Assurance
- Develop standardized templates, work plans, risk registers, and Gantt charts to ensure consistency and efficiency.
- Establish a Quality Assurance framework to conduct periodic audits of project documentation and execution.
- Promote adherence to best practices and continuous improvement across departments.
Monitoring, Reporting, and Performance Management
- Develop and maintain centralized dashboards for real-time project tracking and performance visualization.
- Prepare detailed monthly and quarterly progress and risk reports for executive review.
- Provide variance analysis against approved timelines and budgets, issuing early alerts on deviations or potential risks.
- Ensure reports are concise, visual, and actionable for senior management.
Qualifications and Experience
- Bachelor's or Master's degree in Project Management, Business Administration, Engineering, or a related field.
- Minimum of 8–10 years of experience in project management, with at least 3 years in a PMO setup (preferably in the public sector or large-scale organizations).
- Strong understanding of PMO governance, methodologies, and performance management frameworks.
- Proven experience developing and implementing project management tools, templates, and dashboards.
- Experience in quality assurance and project performance reporting.
- PMP, PRINCE2, or equivalent project management certification preferred.
- Excellent analytical, communication, and presentation skills.
- Fluency in Arabic is mandatory; proficiency in English is required.
Administrative Technical Support Officer
Posted today
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Job Description
We are hiring.
Designation: Administrative Technical Support Officer
Location: Qatar
Contract Duration: 6 months ext
Salary Range:- TBD
Experience:-
- Minimum of 5 years of practical experience in data management and record supervision within administrative or government entities.
- Proven experience in: (Monitoring data accuracy and quality, Supervising teams responsible for data entry and maintenance, Ensuring regular updates of records)
- Strong knowledge of common database systems and their integration with administrative and service platforms.
- Ability to prepare advanced analytical and administrative reports, with thorough documentation of procedures and correspondence.
- Locally available candidates in Qatar only apply.
- Preferred: Professional certifications in Data Management, Quality Management, or Administrative Information Systems
Job Types: Full-time, Contract
Contract length: 6 months
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