What Jobs are available for Policy Advocacy in Qatar?

Job Description
Key Responsibilities:

• Dealing with different Government authority (such as Immigration, Ministry of Labor, Municipality, Traffic Department, Department of Economy, Security, Airport – Meet & Assist, NTA and others) for various jobs.
• Submitting and collecting of documents to Government agencies.
• Evaluate type of applications.
• Typing of documents.
• Completing the documents accordingly prior to submittal.
• Keeping a balance file of submitted documents for prior follow ups.
• Ensures that files are properly arrange for future records.
• Filing of Document on a timely manner.
• Keeping records of any payments made for proper invoicing.
• Arranges for company commercial registrations, memberships, etc.
• Supports employees and visitors in dealing with all governmental departments by providing relevant contacts, addresses, forms, etc.
• Obtains municipality permissions for company projects as and when required.
• Develops new contacts at depa rtments as and when required.
• Assists in resolving issues related to government departments (Ministries, Police, Custom, etc.)
• Handles all relevant correspondence.
• Watches the changes and communicate them to cooperating departments or individuals to be aware of standard procedures, legal requirements.
• Keeps proper filling and archiving system for all processed documentation.
• Handles all documents as appropriate reflecting the urgency and confidentiality status.
• Maintains the company car fleets for any requirements.
• Handles any visitors processes since arrived in Doha.
• Assists the any requirements for the company accommodation.
• Supervises and tracks residence permit and visa process.

Communication

Internal Communication:

Milaha - All Departments

Purpose:

Receive requests and requirements for services

External Communication:

Government agencies, companies and other services organizations

Purpose:

Approach the concerned in Government departments at their respective locations to submit requirements for government services

Occupational Health & Safety and Environment

Accountability:

Are accountable for their acts and omissions.

Responsibility:

To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:

To stop work if they think the work is unsafe.

Education & Professional Qualification:

- High School

Professional Experience:

years of experience in dealing with Government Institutions

Geographic Experience:

N/A

Computer Skills:

Good knowledge of Office and web applications

Language Skills:

- Good written and spoken Arabic and English

Market/Industry/Functional Knowledge:

- Good knowledge of local market practices, formalities and processes

Key Roles & Responsibilities

• Maintain good on-site relations and dealings with Government entities such as Ministry of Economics, Qatar Chambers, Municipalities, Health Department, Immigration, Kahramaa, Hamad Port, Labour Department, Traffic Department, Medical Commission, Chamber of Commerce, Ministry of Business and Trade, embassies and other governmental agencies so as to expedite delivery of services and promote a positive company image

• Collect required documentation including letters, forms and other pertinent documentation and applications, and submit and/or follow-up on corresponding services and other requests related to Government entities, as and when required, in compliance with the applicable rules and regulations.
• Stay up-to-date and communicate to the concerned of any changes in, or introduction of, new laws or rules issued by Government including prices for services.
• Deliver documents and payments submitted to public authorities while ensuring they are complete and updated in tracking sheets and Online Government records; especially where they can have financial implications on the company in order to avoid delays, penalties and fines from the government.
• As and when required also provide pick-up and drop-off to company guests/staff and/or make document/small package deliveries
• Perform any other job related duties as assigned

Education & Professional Qualification:

- High School

Professional Experience:

years of experience in dealing with Government Institutions

Geographic Experience:

N/A

Computer Skills:

Good knowledge of Office and web applications

Language Skills:

- Good written and spoken Arabic and English

Market/Industry/Functional Knowledge:

- Good knowledge of local market practices, formalities and processes

Responsible for procurement of visas, renewals, medicals, and other governmental permits and licenses.

What will I be doing?
To coordinate with the business and provide support around all areas of government relations including processing and carrying out all transactions relating to visas, permits, licenses, registration etc that are crucial for the business. To coordinate with the business and provide support around all areas of government relations including processing and carrying out all transactions relating to visas, permits, licenses, registration etc that are crucial for the business.

• Responsible for all applications of visas and cancellations and deal directly with immigration department for visa matters for team members, management and their families.
• Maintain good relations and visits to the owning company, immigration, health department, ministry of information, traffic police as well as all government departments and ministries.
• Provides assistance on police and court cases, immigration and labour issues and other related matters.
• Keep records of passports and visa expiry dates, inform team members in advance of passport expiry dates and extend/renew visas prior to expiry dates
• Provides assistance on police and court cases, immigration and labour issues and other related matters.
• Provides assistance in obtaining visas for travelling key personnel.
• Following up on license renewals, visa applications, and other regulatory requirements.
• Ensure timely completion of all assigned tasks in compliance with local laws and company policies.
• File and maintain all government-related documents in the respective team members' personnel files.

Supportive Functions
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.

• Ensures that all food handlers are having occupational health cards and ensures that expiring cards are renewed on time
• Maintain and update the police report in the system
• Carry out the fire, safety and evacuation procedures as required by the hotel fire policy
• Comply with hotel standards in relation to hygiene and personal presentation
• Any other tasks assigned by General Manager or Director, Human Resources

What are we looking for?
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he can perform the essential functions of the job, with or without reasonable adjustments.

• Strong proficiency in written and spoken Arabic.
• Ability to effectively deal with a variety of audience, some of whom will require high levels of patience, tact and diplomacy.
• Strong computer literacy including knowledge of Windows XP and Microsoft Office Suite of products including Word.

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

Work Locations
Waldorf Astoria - West Bay Doha

Schedule
Full-time

Brand
Waldorf Astoria Hotels & Resorts

Job
Human Resources

Location

Doha, Qatar

Experience

5

Job Type

Outsourcing

Job Description

Position Title: Government Relations Representative

Job Summary:

The Government Relations Representative is responsible for managing and coordinating all interactions with government agencies to ensure compliance with applicable laws and regulations. This includes handling government documentation, permits, visas, and maintaining strong relationships with relevant authorities.

Key Responsibilities:

• Serve as the primary liaison between the company and government entities.
• Ensure timely processing of visas, labor permits, licenses, and other regulatory documents.
• Monitor and ensure compliance with local labor, immigration, and business regulations.
• Keep management updated on new government rules, regulations, and procedures.
• Represent the company in official meetings, inspections, and regulatory matters.
• Maintain accurate records of all government-related transactions and documentation.
• Support internal departments with government-related requirements or clarifications.

Requirements:

• Bachelor's degree in Public Administration, Business Administration, or related field.
• Proven experience in a similar role, preferably in Qatar or the GCC region.
• Strong knowledge of local labor laws, immigration procedures, and governmental processes.
• Excellent communication and negotiation skills in both Arabic and English.
• Valid Qatari driving license is preferred.

Job Summary

Establish and maintain links with Immigration, Ministry of Interior, Ministry of Foreign Affairs, Economic Departments, Ministry of Commerce & Industry, Ministry of Administrative Development, Labor & Social Affairs, Embassies and Consulates and other private and public sector entities.

Essential Duties and Responsibilities

• Lead the Government Relations departments to process visas and any other administration related duties that may arise in daily operations.
• Research and monitor government activities that could affect the organizations business, associates and guests.
• Acts as an ambassador for Rosewood Doha at various government meetings. Builds and maintains professional relationships with members of federal, state, and local government entities and agencies.
• Obtains employment visa and residence permits for Rosewood Doha employees and their dependents. Arranges for visit visas for employees through Embassies and consulates whenever is necessary.
• Arranges and gives guidance for medical tests for employees, dependents for the processing of residence visa.
• Be up to date with regard to any changes or amendments to the prevailing laws / rules / regulations, changes in forms / formats and other procedures.
• Arranges for cancellation or transfer of visas as requested by Talent and Culture. Ensure that all relevant documents are submitted periodically to the immigration / labour office with regard to cancelled / absconding employees in order to be deleted from the hotel's sponsorship list.
• Monitor the renewal of permits and licenses including hotel trade license, liquor trading license, chamber of commerce certificates of registration, civil defense certificate for the hotel, etc.
• Receives requests from managers, departments and individual employees to secure visas, residences, medical tests, etc. on a daily basis, seeks the necessary clarifications and documents from the concerned parties, prioritizes and includes in the planned daily workload sheet.
• Maintains a record of expiry dates of residence permits, visas, and ensures renewal in time to avoid fines and complications.
• Arranges ID cards for the employees of Rosewood Doha & its subsidiaries.
• Involve & assist in Talent & Culture operations as and when required.
• Receives a varied amount of service requests, which are diversified in nature.
• Arrange Qatar ID Card for all Rosewood Doha employees.
• Work closely with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.

Standard Responsibilities

• Comply and adhere to the Rosewood company policies.
• Take on other tasks in addition of the ones stated, in a reasonable framework.
• Be a "brand ambassador" at all times and ensure brand integrity and clarity are always maintained.
• Model the company's culture, vision, mission, and core values at all times.
• Keeps abreast of newest trends and innovations in the hospitality industry and within Talent & Culture.
• Takes a proactive approach to administration, coordination of activities and recruitment, anticipating potential opportunities.
• Maintain effective communication within the department and ensure that the Director of Talent & Culture is kept well informed of any problems/queries that have arisen.
• Report any problems/complaints to the Director of Talent & Culture
• To attend any department training sessions and/or meetings required.
• To liaise with other departments to ensure good communication and offer support.
• To be fully conversant with the Rosewood Doha's Journey Book and T&C Policies & Procedures.
• Supports the hotel operation in times of demand.

Confidentiality

Whist working for the company there will be access to a wide variety of confidential information concerning the company, guests and associates. It is vital that all such information remains confidential and must not be disclosed to anyone outside the company, guests and employees, unless otherwise stated.

Health & Safety

• Be aware of and comply with safe working practices as laid down under the Health and Safety Act as applicable to your place of work. This will include your awareness of any specific hazards at your workplace.
• The wearing of appropriate protective clothing provided by or recommended by the Company will be obligatory.
• Report any defects in the building, plant or equipment according to hotel procedure.
• Ensure that any accidents to associates, guests or visitors are reported immediately in accordance with correct procedures.
• Attend Statutory Fire, Health & Safety training and be fully conversant with and abide by all rules concerning Fire, Health & Safety.
• Be fully conversant with:
• Regulations
• Risk Assessments for your department
• Hotel Fire & Bomb Procedures

Other

• The above description is not to be regarded as exhaustive. Other tasks and responsibilities of a broadly comparable nature may be added on a temporary or permanent basis, as appropriate.
• As the hotel's level of business varies considerably, there is a need for flexibility in attitude, approach and working hours.