39 School Admin jobs in Qatar

Role Summary

The PMO Consultant will play a pivotal role in establishing and operating the Central Project Management Office (PMO) for the Government Entity. This position acts as a strategic enabler to ensure that all initiatives and projects are effectively aligned with the Government Entity's overarching goals, emphasizing quality, efficiency, and innovation throughout the project lifecycle.

Key Responsibilities

Establishment and Operation of the Central PMO

• Support the Planning, Quality, and Innovation Department as a strategic partner to ensure all projects are aligned with the Government Entity's mission and objectives.
• Integrate quality and innovation principles into all project management activities.
• Ensure effective coordination and communication between project owners and executing entities.

Development of PMO Organizational Structure and Operating Mechanisms

• Design and document the PMO's organizational structure, defining reporting lines, functions, and governance processes.
• Clarify the roles and responsibilities of PMO team members and their interaction with other departments.
• Develop and document Standard Operating Procedures (SOPs) to guide PMO operations.

PMO Methodologies, Governance Framework, and KPIs

• Develop comprehensive project management methodologies covering initiation, planning, execution, monitoring, and closure.
• Design a governance framework defining decision-making authority, escalation mechanisms, and accountability lines.
• Establish Key Performance Indicators (KPIs) to monitor PMO performance and project outcomes.

Standardization and Quality Assurance

• Develop standardized templates, work plans, risk registers, and Gantt charts to ensure consistency and efficiency.
• Establish a Quality Assurance framework to conduct periodic audits of project documentation and execution.
• Promote adherence to best practices and continuous improvement across departments.

Monitoring, Reporting, and Performance Management

• Develop and maintain centralized dashboards for real-time project tracking and performance visualization.
• Prepare detailed monthly and quarterly progress and risk reports for executive review.
• Provide variance analysis against approved timelines and budgets, issuing early alerts on deviations or potential risks.
• Ensure reports are concise, visual, and actionable for senior management.

Qualifications and Experience

• Bachelor's or Master's degree in Project Management, Business Administration, Engineering, or a related field.
• Minimum of 8–10 years of experience in project management, with at least 3 years in a PMO setup (preferably in the public sector or large-scale organizations).
• Strong understanding of PMO governance, methodologies, and performance management frameworks.
• Proven experience developing and implementing project management tools, templates, and dashboards.
• Experience in quality assurance and project performance reporting.
• PMP, PRINCE2, or equivalent project management certification preferred.
• Excellent analytical, communication, and presentation skills.
• Fluency in Arabic is mandatory; proficiency in English is required.

Job Opportunity: Admin (Female)

Position: Admin (Female) – For Schools

Number of Vacancies: 5

Salary: QR 2,300/-

We are seeking Female Admin Assistants to support daily administrative operations in our schools. The role requires candidates who are organised, reliable, and able to handle clerical and coordination tasks efficiently.

Qualifications and Requirements:

• Previous administrative experience, preferably in a school environment
• Good communication and computer skills
• Professional and detail-oriented
• Preference will be given to candidates with experience in similar roles and candidates from the Philippines who are currently residing in Qatar
• Locally available candidates preferred

Interested applicants are invited to submit their updated CV for consideration.

Job Type: Full-time

Pay: QAR2,300.00 per month

Experience:

• Admin for School: 2 years (Preferred)

Language:

• Tagalog (Preferred)

Location:

• Doha (Preferred)

Qatar Office : - C- Ring road, Doha

With Good communication skill

Salary QAR

Working days :- Monday – Friday

Working hours : - 9am to 1pm

Please find the below tasks for the admin person in Qatar.

1. Employee Documentation:
2. Ensure all employee records are complete and properly filed. This includes the Employee Data Sheet, IAMS Offer Letter, QID/Residence Permit, Qatar Labour Contract, and Insurance Card copy. For employees on a dependent visa, kindly include their spouse's documentation as well.
3. Weekly Work Premises Update:
4. Reach out to employees via phone or email each week to confirm and record their current work location. Will share the IAMS contact details shortly.
5. Client Agreement Management:
6. Maintain a record of all agreements between IAMS and its clients. Send a reminder to the respective Account Managers at least three months before any agreement expiry date.
7. Company Documents:
8. Keep all IAMS company documents up to date and well-organized.
9. PRO Meetings & Reporting:
10. Attend the weekly PRO meetings and keep the management informed of any day-to-day operational matters.
11. Coordination with IAMS PRO:
12. Liaise with Mr. Amr Izzat, our PRO, regarding tasks assigned by Account Managers in the Dubai office.
13. Availability During Long Holidays:
14. In the case of extended public holidays, please ensure you carry your laptop to manage any potential emergencies that may arise.

Job Summary:

We are seeking an experienced Administrative Assistant to provide comprehensive administrative support services for development and infrastructure projects. This role operates on a call-off consultancy basis, delivering professional administrative services across multiple projects as needed.

Key Responsibilities:

• Provide administrative support to project teams and management
• Manage correspondence, communications, and documentation
• Coordinate meetings, appointments, and travel arrangements
• Maintain administrative systems and procedures
• Support project coordination and logistics activities
• Prepare administrative reports and documentation
• Ensure compliance with administrative policies and procedures

Required Qualifications:

• University degree in Administration, Business Administration, or related field from a recognized institution
• Minimum 10 years of professional experience in administrative support
• Strong organizational and time management skills
• Proficiency in office software and administrative systems
• Excellent communication and interpersonal skills

Preferred Experience:

• Infrastructure development projects
• Buildings and construction sector experience
• Humanitarian and emergency response
• Fit-out and rehabilitation projects
• Development projects in economic, health, and education sectors

Job Type: Full-time

Application Question(s):

• Please select your sector exposure from: Infrastructure, Buildings, Humanitarian & Emergency Response, Fit-out & Rehabilitation, Development Projects
• Confirm your bilingual proficiency level in English + Arabic
• Do you consent to include your CV in a client tender submission?
• What is your ability to join?
• What is your current salary?
• What is your expected salary?

Experience:

• Administrative Assistant: 10 years (Required)

About the Role:

We are seeking a proactive and detail-oriented Administrative Assistant to support our management team. The ideal candidate will be a female professional with excellent communication skills, strong organizational abilities, and proficiency in office tools. This role is crucial in ensuring smooth day-to-day operations and supporting our manager in administrative tasks.

Key Responsibilities:

• Manage and organize office files, records, and documents (both digital and physical)
• Draft, format, and manage correspondence, reports, and presentations
• Schedule meetings, appointments, and maintain calendars
• Handle phone calls, emails, and other communications professionally
• Maintain confidentiality and discretion in handling sensitive information
• Assist in preparing reports, data entry, and maintaining office supplies
• Coordinate with internal departments and external vendors when required

Required Skills & Qualifications:

• Excellent verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong file and document management skills
• Ability to multitask and prioritize tasks efficiently
• High attention to detail and organizational skills
• Minimum 1–2 years of experience in a similar administrative role preferred
• Bachelor's degree or diploma in Business Administration or related field

General Qualifications:

• Professional appearance and demeanor
• Positive attitude and willingness to learn
• Ability to work independently and as part of a team
• Trustworthy, punctual, and reliable

What We Offer:

• Supportive and respectful work environment
• Opportunities for growth and development
• Competitive salary based on experience
• Office hours: 8.00 AM PM

Job Types: Full-time, Permanent

Company Description

Welcome to ājil, your B2B Marketplace and logistics as a service platform. We provide comprehensive solutions for all your procurement needs, ensuring smooth and efficient business operations. Our offerings include a wide range of transportation and warehousing options tailored to your specific needs. Our B2B Marketplace connects buyers and sellers, simplifying procurement processes and ensuring the best deals. At ājil, we are committed to innovative solutions that streamline operations and drive business growth.

Role Description

This is a full-time role for a Marketing Specialist, based on-site in the Doha Metropolitan Area. The Marketing Specialist will be responsible for developing and executing marketing strategies, conducting market research, and supporting sales efforts. The role involves day-to-day tasks such as creating marketing materials, managing customer service inquiries, and collaborating with the team to enhance marketing campaigns and strategies.

Qualifications

• Excellent Communication and Customer Service skills
• Strong Market Research and Marketing Strategy skills
• Experience in Sales and ability to support sales efforts
• Proven ability to work collaboratively and manage multiple tasks
• Bachelor's degree in Marketing, Business, or related field
• Knowledge of Ecommerce marketplaces and logistics is a plus

Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive
Administrative Assistant (Administrative Support Specialist)
to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.

Supplies Inventory

• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.

Date: Sep 3, 2025

Location: QA

Company: Facilities Management and Maintenance

Company Description

Al Moallam & Sons Company is undergoing a transformation to keep pace with emerging market trends. Our business units, including Facility Management services, Technology, customer services, personal and industrial hygiene, are being reshaped to enhance agility and cost-efficiency. This transformation is designed to better align our services with the needs and requirements of our customers, ensuring we remain competitive and responsive.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Ras Laffan. The Administrative Assistant will handle day-to-day administrative tasks, including answering phones, scheduling appointments, and managing correspondence. They will support executive staff with executive administrative assistance and perform general clerical duties to ensure the smooth operation of the office.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance experience
• Proficient in Microsoft Office Suite
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus