28 Senior Administrative Roles jobs in Doha

We are recruiting for an Executive Assistant with the following details:

Location: Doha, Qatar

Start Date: ASAP

Work schedule: 5 days per week

Duration: 1 year renewable

Qualifications / experience required

• A bachelor's degree in business administration, Communications, or a related field is often preferred, coupled with 5+ years of proven experience providing high-level executive support in a fast-paced environment.
• Advanced mastery of the Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint) and a demonstrated ability to quickly learn new enterprise software and communication tools.
• Exceptional verbal and written communication skills, with the professionalism to interact confidently with executives, clients, and board members, and the discretion to handle highly sensitive and confidential information.
• Superior organizational, time-management, and multi-tasking skills with keen attention to detail, enabling the effective prioritization of a complex workload, proactive calendar management, and meeting strict deadlines with minimal supervision.
• A proactive, resourceful, and anticipatory approach to challenges, with strong judgment and the ability to make sound decisions independently to ensure seamless executive and operational support.
• Fluent in English
• Ability to work independently and in a team environment.

Activities

• The Executive Assistant will be responsible for a wide range of operational and administrative tasks, primarily supporting the Crewing, Logistics, Human Resources, and QHSE departments.

Key activities include:

Crewing & Logistics Support:

• Managing the end-to-end crewing process for marine personnel, including mobilization and demobilization
• Coordinating all travel logistics: booking flights, arranging visas, and generating required travel letters
• Utilizing the Dawinci crew management system (or similar) to maintain accurate records and schedules

Human Resources (RH) Administration:

• Conducting initial screening and communication with potential crew candidates
• Assisting in the development and maintenance of the training plan and training matrix for all personnel
• Preparing and tracking diving certifications and other mandatory personnel certifications
• Ensuring all employee personal files and records are accurately maintained and up to date
• Distributing monthly pay slips to employees

Finance & Billing Support

• Supporting the billing process by centralizing all supporting documents for invoices
• Monitoring and tracking Work Orders (OS) to ensure they are properly closed and billed

Contract and Procurement

• Leading the end-to-end procurement of services and equipment
• Leading the end-to-end tender response process for client-issued CFTs by coordinating with management and technical experts to develop compelling submission documents, preparing presentations to secure internal governance approval throughout the entire cycle until the contract is awarded.

We are conducting a confidential search on behalf of a leading regional group to appoint an experienced Arabic-speaking Executive Assistant to the C-Suite. This is a rare opportunity to work at the very top level of a diversified organization within the GCC.

• Provide comprehensive executive and administrative support to the C-Suite.
• Manage complex scheduling, global travel arrangements, and board-level communications.
• Prepare documents, presentations, and correspondence in both Arabic and English.
• Liaise with senior stakeholders across the region with the highest level of discretion.

• Fluency in spoken Arabic and English (written Arabic an advantage, but not essential).
• Minimum of 8 years' experience as an EA, ideally supporting a CEO, Chairman or C-level.
• Strong organizational, communication, and interpersonal skills.
• Previous experience within multinational or large regional groups is preferred.
• Flexibility to relocate to Bahrain, Kuwait, Qatar or Saudi Arabia (relocation support provided).

Due to the confidential nature of this mandate, further details will only be shared with shortlisted candidates.

• Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling
• Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support
• Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion
• Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready
• Maintain an organized filing system, ensuring accurate and accessible documentation
• Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized
• Participate in meetings, take minutes, and follow up on action items in coordination with the manager
• Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality
• Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees
• Specific to Executive Assistant to the Country Manager: Maintain and update the country's real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals
• Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals' visits, ensuring smooth execution of schedules
• Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards
• Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped
• Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• 4 to 6 years of experience in a similar role
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Azadea Group is an Equal Employment Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.

My client, a Chemical and Petrochemical Marketing and Distribution Company, purchases, markets, distributes and sells the Qatar production of chemical and petrochemical regulated products to the global market.

They are currently looking to recruit a male Executive Assistant for the CEO for their offices in Doha. The role is to provide a full range of advanced administrative and private secretarial service support to senior management in a timely, confidential and efficient manner.

Responsibilities:

1. Provide a complete correspondence and documentation service for the companies Executives.
2. Prepare internal / external correspondence. Type memos, reports, minutes of meetings. Assist Company Executive in preparing presentation graphs and statistics.
3. Provide a time management / diary service on behalf of the Company Executive to ensure effective time usage and to avoid conflicting schedules.
4. Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements for the Company Executive and guests to optimize on time and convenience.
5. Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
6. Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department, obtain additional information where necessary. Highlight desired actions for the manager to ensure he is in possession of sufficient background information needed.
7. Schedule and coordinate departmental meetings. Plan and arrange venues.
8. Assist Department Director/Heads in preparing for meetings by providing documentation, reports, previous minutes of meetings and background information on the subject under discussion.
9. Co-ordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.

My client, a Chemical and Petrochemical Marketing and Distribution Company, purchases, markets, distributes and sells the Qatar production of chemical and petrochemical regulated products to the global market.

They are currently looking to recruit a male Executive Assistant for the CEO for their offices in Doha. The role is to provide a full range of advanced administrative and private secretarial service support to senior management in a timely, confidential and efficient manner.

Responsibilities:

1. Provide a complete correspondence and documentation service for the companies Executives.
2. Prepare internal / external correspondence. Type memos, reports, minutes of meetings. Assist Company Executive in preparing presentation graphs and statistics.
3. Provide a time management / diary service on behalf of the Company Executive to ensure effective time usage and to avoid conflicting schedules.
4. Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements for the Company Executive and guests to optimize on time and convenience.
5. Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
6. Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate Department, obtain additional information where necessary. Highlight desired actions for the manager to ensure he is in possession of sufficient background information needed.
7. Schedule and coordinate departmental meetings. Plan and arrange venues.
8. Assist Department Director/Heads in preparing for meetings by providing documentation, reports, previous minutes of meetings and background information on the subject under discussion.
9. Co-ordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.

We are recruiting for an Executive Assistant with the following details:

Location: Doha, Qatar

Start Date: ASAP

Work schedule: 5 days per week

Duration: 1 year renewable

Qualifications / experience required

• A bachelor's degree in business administration, Communications, or a related field is often preferred, coupled with 5+ years of proven experience providing high-level executive support in a fast-paced environment.
• Advanced mastery of the Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint) and a demonstrated ability to quickly learn new enterprise software and communication tools.
• Exceptional verbal and written communication skills, with the professionalism to interact confidently with executives, clients, and board members, and the discretion to handle highly sensitive and confidential information.
• Superior organizational, time-management, and multi-tasking skills with keen attention to detail, enabling the effective prioritization of a complex workload, proactive calendar management, and meeting strict deadlines with minimal supervision.
• A proactive, resourceful, and anticipatory approach to challenges, with strong judgment and the ability to make sound decisions independently to ensure seamless executive and operational support.
• Fluent in English
• Ability to work independently and in a team environment.

Activities

• The Executive Assistant will be responsible for a wide range of operational and administrative tasks, primarily supporting the Crewing, Logistics, Human Resources, and QHSE departments.

Key activities include:

Crewing & Logistics Support:

• Managing the end-to-end crewing process for marine personnel, including mobilization and demobilization
• Coordinating all travel logistics: booking flights, arranging visas, and generating required travel letters
• Utilizing the Dawinci crew management system (or similar) to maintain accurate records and schedules

Human Resources (RH) Administration:

• Conducting initial screening and communication with potential crew candidates
• Assisting in the development and maintenance of the training plan and training matrix for all personnel
• Preparing and tracking diving certifications and other mandatory personnel certifications
• Ensuring all employee personal files and records are accurately maintained and up to date
• Distributing monthly pay slips to employees

Finance & Billing Support

• Supporting the billing process by centralizing all supporting documents for invoices
• Monitoring and tracking Work Orders (OS) to ensure they are properly closed and billed

Contract and Procurement

• Leading the end-to-end procurement of services and equipment
• Leading the end-to-end tender response process for client-issued CFTs by coordinating with management and technical experts to develop compelling submission documents, preparing presentations to secure internal governance approval throughout the entire cycle until the contract is awarded.

We are seeking an experienced and resourceful Executive Assistant to provide high-level administrative and strategic support to the top management office. This role requires exceptional organizational skills, discretion, and the ability to handle complex business matters in a fast-paced environment.

Key Responsibilities:

• Manage and prioritize complex calendars, ensuring alignment of high-level business priorities
• Prepare confidential reports, business presentations, and executive briefings for strategic decision-making
• Handle sensitive communications, drafting correspondence, and ensuring timely responses on behalf of senior leadership
• Coordinate international and domestic travel, itineraries, and logistics for critical business engagements
• Support board-level meetings, including agenda preparation, documentation, and tracking of action items
• Act as liaison with external stakeholders, government entities, and strategic business partners
• Conduct research and prepare executive summaries to facilitate informed decision-making
• Oversee special projects and ensure deadlines are met across multiple business units
• Maintain a high level of confidentiality and professionalism at all times

Skills

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 3–8 years of executive-level support experience , preferably in a group or multinational company
• Strong organizational and time management skills, with the ability to prioritize competing demands
• Excellent interpersonal and communication skills, capable of interacting with senior stakeholders
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Flexible, proactive, and capable of working under pressure in a dynamic environment
• Fluency in English is mandatory; applicants fluent in Arabic will be given priority

Overview

We are conducting a confidential search on behalf of a leading regional group to appoint an experienced Arabic-speaking Executive Assistant to the C-Suite. This is a rare opportunity to work at the very top level of a diversified organization within the GCC.

• Provide comprehensive executive and administrative support to the C-Suite.
• Manage complex scheduling, global travel arrangements, and board-level communications.
• Prepare documents, presentations, and correspondence in both Arabic and English.
• Liaise with senior stakeholders across the region with the highest level of discretion.

• Fluency in spoken Arabic and English (written Arabic an advantage, but not essential).
• Minimum of 8 years’ experience as an EA, ideally supporting a CEO, Chairman or C-level.
• Strong organizational, communication, and interpersonal skills.
• Previous experience within multinational or large regional groups is preferred.
• Flexibility to relocate to Bahrain, Kuwait, Qatar or Saudi Arabia (relocation support provided).

Due to the confidential nature of this mandate, further details will only be shared with shortlisted candidates.

Responsibilities

• Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling
• Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support
• Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion
• Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready
• Maintain an organized filing system, ensuring accurate and accessible documentation
• Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized
• Participate in meetings, take minutes, and follow up on action items in coordination with the manager
• Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality
• Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees
• Specific to Executive Assistant to the Country Manager: Maintain and update the country’s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals
• Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals’ visits, ensuring smooth execution of schedules
• Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards
• Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped
• Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• 4 to 6 years of experience in a similar role
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Azadea Group is an Equal Employment Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.