8 Senior Contracts Administrator jobs in Qatar

Under the supervision of the Head of Contracts and Senior Contracting Officers, the Contracts Administrator will be responsible for providing contracting support to the Contracts Team during the various stages of the tendering and procurement process lifecycle and primarily involve in the preparation and documentation of entire contract process.

Accountabilities

Contract Administration :

1. Maintain an organized and accessible system for all contract-related documents.

2. Serve as the primary point of contact for contract-related inquiries and communications.

3. Facilitate effective communication between internal departments and suppliers / subcontractors regarding contract matters.

4. Provide efficient administrative support to the contracts team.

5. Identify opportunities for improving contract management processes and systems.

6. Maintain the Contracts Database and monitor the renewal of contracts and advise the Senior Contracting Officers / Contracting Officers on the actions to be undertaken in a timely manner.

7. Provide assistance to the Senior Contracting Officers / Contracting Officers in Contract preparation.

8. Assist and coordinate with Senior Contracting Officers / Contracting Officers to prepare documentation for Technical and Commercial Bid Opening.

9. Compile reports, minutes and assist in the compilation of data for reporting.

10. Assist and coordinate with the HSSE and QSA Departments for Contractor / Suppliers’ Audit Visits

11. Maintain database for sub-contractor performance on all awarded contracts in co-ordination with the Projects Team

12. Maintain database for Subcontractor Complaints

13. Ensure Electronic Archiving is completed in line with the documents available in Hard Copies.

14. Co-ordinate with the finance department for any payment issue which may impact contract development and execution.

Tender Committee Administration :

15. Schedule Tender Committee meetings for internal discussion and send notification to the committee members and end users for scheduled Tender Committee Meetings.

16. Prepare Tender Committee minutes of meetings, capturing all discussions and decisions to be forwarded to the committee for review and approval.

17. Assist the Senior Contracting Officer for the distribution / sending tender documents, including invitations to tender, tender clarifications and all required in the tendering process.

18. Serve as the point of contact between the Tender Committee and tenderers, assist in responding to queries and providing necessary information.

19. Maintain comprehensive records of all tender activities, including documentation of decisions, communications, and evaluations.

20. Maintain the confidentiality of sensitive information and ensure the secure handling of all tender documents.

21. Assist in preparing regular reports on the status of ongoing / running tenders and upcoming tenders to be presented to the management.

22. Perform other duties as assigned.

23. Employee should prioritize wellbeing of themselves and their colleagues while maintaining a safe and healthy work environment. Adhere to all health & safety protocols, participate in wellbeing & wellness programs, and promptly report any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.

Achievement OrientedCollaboration & TeamworkCustomer CentricityDrive VisionEmpower & Nurture TalentInteractive CommunicationSolution Oriented

Key Result Areas

1. Strong organizational and multitasking skills.

2. Excellent written and verbal communication skills.

3. High attention to detail and accuracy.

4. Traceability and organized documentation of Contracts and other related

5. Contracts Administration

6. Adhere to health, safety, security and environmental policies, procedures, instructions and controls for the safety of self & others to ensure Zero LTI & Recordable incidents by Qatar Shipyard Technology Solutions & Subcontractors.

7. Time Management : Effectively manage time and prioritize tasks to meet deadlines.

8. Problem Solving : Proactively identify problems and develop effective solutions.

9. Team Collaboration : Work collaboratively with team members and across departments.

Interactions and Working Relations

Internal : Department / Section Heads, Operations / Project Team, P&SC Team

Purpose : Ensure accurate and compliant contract management, align on priorities and tasks, and assist any concerns.

External : Suppliers / Service Providers / OEM’s and Clients

Purpose : Maintain positive working relationships and support business transactions.

Qualifications, Experience and Job Skills

Qualifications :

Bachelor’s degree in Business Administration or equivalent / related field preferred from an accredited institution.

Experience :

• A minimum of 3 years of experience in contract activities and / or supply chain operations in shipyards is a plus.
• Strong Coordination capabilities among Suppliers / Subcontractors and Internal Stakeholders
• Previous experience in working with SAP is an added advantage.

Job Specific Competencies :

i. Behavioral (Refer to Qatar Shipyard Technology Solutions Competency framework for competency definitions)

1. Drive Vision

2. Interactive Communication

3. Customer Centricity

4. Solution Oriented

5. Empower & Nurture Talents

7. Achievement Oriented

ii. Technical

1. Understanding of Procurement & Supply Chain Procedures.

iii. Generic

1. Commitment to Health, Safety and Environment

2. Customer Focus

3. Global Mindset

4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

5. Analytical Thinking : Ability to analyze complex information and identify key issues.

6. Computer Literacy (Microsoft Office / Excel / ERP)

7. Interpersonal Skills

8. Verbal and Written Communication Skills in English

#J-18808-Ljbffr

Premium Solutions Consultancy is hiring a Contracts Administrator for a prestigious client in Qatar. We are seeking an experienced professional with a solid background in contract administration and material management for construction projects.

Key Responsibilities:
• Draft, review, and manage contracts, subcontracts, and agreements for construction projects.
• Ensure compliance with company policies, legal regulations, and industry standards.
• Maintain organized records of all contracts and procurement documents.
• Support dispute resolution efforts and assist in negotiation processes.
• Monitor contractual risks and recommend mitigation strategies.
• Liaise with internal teams, clients, consultants, and subcontractors for smooth project execution.
• Study project documents and specifications; ensure material compliance.
• Send inquiries to subcontractors and suppliers and evaluate technical and commercial offers.
• Coordinate with the Planning Engineer to align procurement schedules.
• Follow up on material submittals and consultant/client approvals.
• Prepare project closeout documentation as per Ashghal DC clearance and Woqod requirements.
• Support tender preparation, prequalification submissions, and cost estimation.
• Manage contract variations, claims, and change orders.
• Prepare weekly progress reports related to procurement and material status.
• Adhere to the company’s ISO 9001 quality management system.

Requirements:
• Bachelor’s degree in Civil Engineering or Construction Engineering.
• Minimum 10 years of experience in contract administration within the construction and contracting industry.
• Strong knowledge of contract law, construction contracts (FIDIC, JCT, NEC), procurement processes, and material management.
• Proficiency in contract management software and Microsoft Office Suite.
• Excellent negotiation, communication, analytical, and problem-solving skills.
• Ability to manage multiple projects simultaneously and meet tight deadlines.

Potential and interested candidates whose profiles match the requirements may send their updated CV to:

#J-18808-Ljbffr

Under the supervision of the Head of Contracts and Senior Contracting Officers, the Contracts Administrator will be responsible for providing contracting support to the Contracts Team during the various stages of the tendering and procurement process lifecycle and primarily involve in the preparation and documentation of entire contract process. Accountabilities Contract Administration : 1. Maintain an organized and accessible system for all contract-related documents. 2. Serve as the primary point of contact for contract-related inquiries and communications. 3. Facilitate effective communication between internal departments and suppliers / subcontractors regarding contract matters. 4. Provide efficient administrative support to the contracts team. 5. Identify opportunities for improving contract management processes and systems. 6. Maintain the Contracts Database and monitor the renewal of contracts and advise the Senior Contracting Officers / Contracting Officers on the actions to be undertaken in a timely manner. 7. Provide assistance to the Senior Contracting Officers / Contracting Officers in Contract preparation. 8. Assist and coordinate with Senior Contracting Officers / Contracting Officers to prepare documentation for Technical and Commercial Bid Opening. 9. Compile reports, minutes and assist in the compilation of data for reporting. 10. Assist and coordinate with the HSSE and QSA Departments for Contractor / Suppliers’ Audit Visits 11. Maintain database for sub-contractor performance on all awarded contracts in co-ordination with the Projects Team 12. Maintain database for Subcontractor Complaints 13. Ensure Electronic Archiving is completed in line with the documents available in Hard Copies. 14. Co-ordinate with the finance department for any payment issue which may impact contract development and execution. Tender Committee Administration : 15. Schedule Tender Committee meetings for internal discussion and send notification to the committee members and end users for scheduled Tender Committee Meetings. 16. Prepare Tender Committee minutes of meetings, capturing all discussions and decisions to be forwarded to the committee for review and approval. 17. Assist the Senior Contracting Officer for the distribution / sending tender documents, including invitations to tender, tender clarifications and all required in the tendering process. 18. Serve as the point of contact between the Tender Committee and tenderers, assist in responding to queries and providing necessary information. 19. Maintain comprehensive records of all tender activities, including documentation of decisions, communications, and evaluations. 20. Maintain the confidentiality of sensitive information and ensure the secure handling of all tender documents. 21. Assist in preparing regular reports on the status of ongoing / running tenders and upcoming tenders to be presented to the management. 22. Perform other duties as assigned. 23. Employee should prioritize wellbeing of themselves and their colleagues while maintaining a safe and healthy work environment. Adhere to all health & safety protocols, participate in wellbeing & wellness programs, and promptly report any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice. Achievement OrientedCollaboration & TeamworkCustomer CentricityDrive VisionEmpower & Nurture TalentInteractive CommunicationSolution Oriented Key Result Areas 1. Strong organizational and multitasking skills. 2. Excellent written and verbal communication skills. 3. High attention to detail and accuracy. 4. Traceability and organized documentation of Contracts and other related 5. Contracts Administration 6. Adhere to health, safety, security and environmental policies, procedures, instructions and controls for the safety of self & others to ensure Zero LTI & Recordable incidents by Qatar Shipyard Technology Solutions & Subcontractors. 7. Time Management :

Effectively manage time and prioritize tasks to meet deadlines. 8. Problem Solving :

Proactively identify problems and develop effective solutions. 9. Team Collaboration : Work collaboratively with team members and across departments. Interactions and Working Relations Internal :

Department / Section Heads, Operations / Project Team, P&SC Team Purpose :

Ensure accurate and compliant contract management, align on priorities and tasks, and assist any concerns. External : Suppliers / Service Providers / OEM’s and Clients Purpose :

Maintain positive working relationships and support business transactions. Qualifications, Experience and Job Skills Qualifications : Bachelor’s degree in Business Administration or equivalent / related field preferred from an accredited institution. Experience : A minimum of 3 years of experience in contract activities and / or supply chain operations in shipyards is a plus. Strong Coordination capabilities among Suppliers / Subcontractors and Internal Stakeholders Previous experience in working with SAP is an added advantage. Job Specific Competencies : i. Behavioral (Refer to Qatar Shipyard Technology Solutions Competency framework for competency definitions) 1. Drive Vision 2. Interactive Communication 3. Customer Centricity 4. Solution Oriented 5. Empower & Nurture Talents 7. Achievement Oriented ii. Technical 1. Understanding of Procurement & Supply Chain Procedures. iii. Generic 1. Commitment to Health, Safety and Environment 2. Customer Focus 3. Global Mindset 4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 5. Analytical Thinking : Ability to analyze complex information and identify key issues. 6. Computer Literacy (Microsoft Office / Excel / ERP) 7. Interpersonal Skills 8. Verbal and Written Communication Skills in English

#J-18808-Ljbffr

Premium Solutions Consultancy

is hiring a

Contracts Administrator

for a prestigious client in Qatar. We are seeking an experienced professional with a solid background in contract administration and material management for construction projects. Key Responsibilities: • Draft, review, and manage contracts, subcontracts, and agreements for construction projects. • Ensure compliance with company policies, legal regulations, and industry standards. • Maintain organized records of all contracts and procurement documents. • Support dispute resolution efforts and assist in negotiation processes. • Monitor contractual risks and recommend mitigation strategies. • Liaise with internal teams, clients, consultants, and subcontractors for smooth project execution. • Study project documents and specifications; ensure material compliance. • Send inquiries to subcontractors and suppliers and evaluate technical and commercial offers. • Coordinate with the Planning Engineer to align procurement schedules. • Follow up on material submittals and consultant/client approvals. • Prepare project closeout documentation as per Ashghal DC clearance and Woqod requirements. • Support tender preparation, prequalification submissions, and cost estimation. • Manage contract variations, claims, and change orders. • Prepare weekly progress reports related to procurement and material status. • Adhere to the company’s ISO 9001 quality management system. Requirements: • Bachelor’s degree in Civil Engineering or Construction Engineering. • Minimum 10 years of experience in contract administration within the construction and contracting industry. • Strong knowledge of contract law, construction contracts (FIDIC, JCT, NEC), procurement processes, and material management. • Proficiency in contract management software and Microsoft Office Suite. • Excellent negotiation, communication, analytical, and problem-solving skills. • Ability to manage multiple projects simultaneously and meet tight deadlines. Potential and interested candidates whose profiles match the requirements may send their updated CV to:

#J-18808-Ljbffr

Job Description

Senior Contracts Administrator to join our ongoing project in Qatar. The ideal candidate will have a solid background working with engineering consultants or supervision consultancies in the Middle East, with extensive knowledge of contract administration, claims management, variations, and FIDIC-based contracts.

Responsibilities

• Administer the contract ensuring compliance with contract terms and conditions, and identify deviations or discrepancies.


• Manage and maintain accurate contract documentation, including amendments and change orders.


• Monitor and track the project against the contract schedule and milestones, and provide regular progress reports to the Contract Manager.


• Review contractor invoices and payment applications, verifying work completed is in accordance with the contract and resolving discrepancies.


• Coordinate and communicate with project stakeholders, including the client, contractor, and subcontractors, regarding contract-related matters.


• Prepare and issue letters, notices, and other correspondence related to the contract, including change orders, information requests, and notices of non-compliance.


• Respond to correspondence from the client, contractor, and other stakeholders, addressing concerns related to the contract.


• Participate in meetings and negotiations related to the contract, providing guidance and support to the Contract Manager as needed.


• Support the Contract Manager in developing and implementing contract management processes and procedures to improve efficiency and effectiveness.

Qualifications

• Bachelor's degree in Quantity Surveying or related field. Chartered Member of the Royal Institution of Chartered Surveyors (MRICS). Strong Consultant QS background.


• 10+ years of overall postgraduate experience with at least 5 years in prime contracts administration (including claims & disputes).


• Working knowledge of FIDIC and familiarity with other international forms of contract related to design/build consultancy and construction contracts.


• Good understanding of construction contracts administration terms and conditions, legal issues, and ability to interpret and apply them.


• Strong organizational skills, attention to detail, and ability to manage multiple tasks.


• Excellent written and verbal communication skills, and proficiency in Microsoft Office and contract management software.

Job Description

Senior Contracts Administrator to join our ongoing project in Qatar. The ideal candidate will have a solid background working with engineering consultants or supervision consultancies in the Middle East, with extensive knowledge of contract administration, claims management, variations, and FIDIC-based contracts.

Responsibilities

• Administer the contract ensuring compliance with contract terms and conditions, and identify deviations or discrepancies.


• Manage and maintain accurate contract documentation, including amendments and change orders.


• Monitor and track the project against the contract schedule and milestones, and provide regular progress reports to the Contract Manager.


• Review contractor invoices and payment applications, verifying work completed is in accordance with the contract and resolving discrepancies.


• Coordinate and communicate with project stakeholders, including the client, contractor, and subcontractors, regarding contract-related matters.


• Prepare and issue letters, notices, and other correspondence related to the contract, including change orders, information requests, and notices of non-compliance.


• Respond to correspondence from the client, contractor, and other stakeholders, addressing concerns related to the contract.


• Participate in meetings and negotiations related to the contract, providing guidance and support to the Contract Manager as needed.


• Support the Contract Manager in developing and implementing contract management processes and procedures to improve efficiency and effectiveness.

Qualifications

• Bachelor's degree in Quantity Surveying or related field. Chartered Member of the Royal Institution of Chartered Surveyors (MRICS). Strong Consultant QS background.


• 10+ years of overall postgraduate experience with at least 5 years in prime contracts administration (including claims & disputes).


• Working knowledge of FIDIC and familiarity with other international forms of contract related to design/build consultancy and construction contracts.


• Good understanding of construction contracts administration terms and conditions, legal issues, and ability to interpret and apply them.


• Strong organizational skills, attention to detail, and ability to manage multiple tasks.


• Excellent written and verbal communication skills, and proficiency in Microsoft Office and contract management software.

#J-18808-Ljbffr

Job Description

Senior Contracts Administrator to join our ongoing project in Qatar. The ideal candidate will have a solid background working with engineering consultants or supervision consultancies in the Middle East, with extensive knowledge of contract administration, claims management, variations, and FIDIC-based contracts. Responsibilities

Administer the contract ensuring compliance with contract terms and conditions, and identify deviations or discrepancies. Manage and maintain accurate contract documentation, including amendments and change orders. Monitor and track the project against the contract schedule and milestones, and provide regular progress reports to the Contract Manager. Review contractor invoices and payment applications, verifying work completed is in accordance with the contract and resolving discrepancies. Coordinate and communicate with project stakeholders, including the client, contractor, and subcontractors, regarding contract-related matters. Prepare and issue letters, notices, and other correspondence related to the contract, including change orders, information requests, and notices of non-compliance. Respond to correspondence from the client, contractor, and other stakeholders, addressing concerns related to the contract. Participate in meetings and negotiations related to the contract, providing guidance and support to the Contract Manager as needed. Support the Contract Manager in developing and implementing contract management processes and procedures to improve efficiency and effectiveness. Qualifications

Bachelor's degree in Quantity Surveying or related field. Chartered Member of the Royal Institution of Chartered Surveyors (MRICS). Strong Consultant QS background. 10+ years of overall postgraduate experience with at least 5 years in prime contracts administration (including claims & disputes). Working knowledge of FIDIC and familiarity with other international forms of contract related to design/build consultancy and construction contracts. Good understanding of construction contracts administration terms and conditions, legal issues, and ability to interpret and apply them. Strong organizational skills, attention to detail, and ability to manage multiple tasks. Excellent written and verbal communication skills, and proficiency in Microsoft Office and contract management software.

#J-18808-Ljbffr