8 Site Timekeeper jobs in Qatar

We are searching for a sharp Payroll Assistant to ensure that staff members are compensated for their work. The Payroll Assistant will be required to gather all information pertaining to work patterns and salary deductions, and to ensure that this is captured accurately on our payroll software. You should also provide employees with insight into payroll activities and work to resolve their queries, as needed.

To be successful as a Payroll Assistant, you should have an affinity for numbers and a passion for promoting business operations. An outstanding Payroll Assistant will identify and correct payroll-related errors before these affect the salary run.

• Gathering and examining timesheets to ensure their validity.
• Entering start and end times onto the payroll software.
• Capturing approved annual and sick leave.
• Ensuring that compensation for overtime work is calculated at the appropriate rate, and that annual leave is calculated accordingly, if applicable.
• Confirming that legally mandated and optional deductions have been processed correctly.
• Preparing and distributing hard copy or electronic paychecks.
• Performing all tasks well before the pay run to ensure that staff members are compensated and notified on time.
• Addressing queries about payroll-related issues.
• Working to resolve discrepancies in payments as a matter of urgency.

• Related diploma.
• Completion of a bookkeeping or similar course is highly advantageous.
• Previous experience as a Payroll Assistant, preferably within a company of a similar size.
• Familiarity with payroll software.
• Excellent data entry, data cleaning, and math skills.
• Knowledge of legislation and procedures pertaining to salary deductions.
• Capacity to keep track of numerous ongoing tasks.
• Adherence to all prescribed ethical guidelines, including confidentiality.
• Strong sense of integrity.

We are searching for a sharp Payroll Assistant to ensure that staff members are compensated for their work. The Payroll Assistant will be required to gather all information pertaining to work patterns and salary deductions, and to ensure that this is captured accurately on our payroll software. You should also provide employees with insight into payroll activities and work to resolve their queries, as needed.

To be successful as a Payroll Assistant, you should have an affinity for numbers and a passion for promoting business operations. An outstanding Payroll Assistant will identify and correct payroll-related errors before these affect the salary run.

• Gathering and examining timesheets to ensure their validity.
• Entering start and end times onto the payroll software.
• Capturing approved annual and sick leave.
• Ensuring that compensation for overtime work is calculated at the appropriate rate, and that annual leave is calculated accordingly, if applicable.
• Confirming that legally mandated and optional deductions have been processed correctly.
• Preparing and distributing hard copy or electronic paychecks.
• Performing all tasks well before the pay run to ensure that staff members are compensated and notified on time.
• Addressing queries about payroll-related issues.
• Working to resolve discrepancies in payments as a matter of urgency.

• Related diploma.
• Completion of a bookkeeping or similar course is highly advantageous.
• Previous experience as a Payroll Assistant, preferably within a company of a similar size.
• Familiarity with payroll software.
• Excellent data entry, data cleaning, and math skills.
• Knowledge of legislation and procedures pertaining to salary deductions.
• Capacity to keep track of numerous ongoing tasks.
• Adherence to all prescribed ethical guidelines, including confidentiality.
• Strong sense of integrity.

Reports To
Head of Payment Services

Direct Reports
NIL

PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES

Assist in handling the payroll process through accurately processing payments to employees, per diem payments, Leave/Final settlements, off-cycle payments and payroll for NAKILAT, Subsidiaries, and its Joint Venture companies' employees on a timely basis and as per applicable rules and regulations.

Payroll-related and Staff Payments:

1. Prepare and generate approved payroll-related reimbursement claims (Medical, Educational assistance, car loans, furniture allowances etc.), Loans, advances and annual benefit entitlements followed by related P&P.

2. Process monthly regular payroll & payments of Nakilat, Joint Venture Companies, and its subsidiaries.

3. Payroll payments of entire Seafarers by coordinating with Marine Personal Department and Treasury.

4. Track all types of employees' advances accurately and efficiently process applicable payments or deductions.

5. Continuously update and reconcile the general ledger with all posted payroll-related financial transactions.

6. Calculate and generate pension fund transfers for Qataris and GCC Nationals upon securing applicable approvals.

7. Update and process applicable claims additional payments such as Air tickets, leave bonus etc. in SAP.

8. Coordinate with applicable stakeholders to calculate and process approved per diem and advance payments in compliance with applicable policies and procedures.

9. Execute internal orders to generate Invoices to Joint Venture Companies related Payroll and Time writing invoices on monthly basic.

10. Compete recording of expenses in SAP subject to amortization schedules and list of open item with detailed list.

11. Ensure monthly provisions are recorded in SAP related to employees End of service Benefits and any others applicable.

12. Coordinate with HR/ER for preparation of draft final settlement by applying eligible allowances and deductions and process final pay after the relevant approvals.

13. Assist Lead of Payment Service to finalize monthly regular payroll process and related updates.

14. Managing internal and external audit, schedules, and related reports

15. Assist and perform other duties assigned by Lead of payment services.

16. Generating/ preparation of reports to support Annual Manpower budget.

Generic Accountabilities:

Safety, Health, Environment & Quality (SHEQ):

17. Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

18. Prioritizes his own and his colleagues' wellbeing while maintaining a safe and healthy work environment. Adheres to all health & safety protocols, participates in wellbeing & wellness programmes, and promptly reports any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.

Policies, Systems, Processes & Procedures:

19. Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others:

Carry out any other duties as directed by the Head of Payment Services.

• Implement accounting practices and procedures.


• Maintain payroll confidentiality.


• Timely and accurate disbursement of payroll transactions


• Compliance with all accounting standards


• Timely disclosure of accurate SAP reports


• Identify variations

Qualifications:

• Bachelor's degree in Accounting, Finance or any related field in Finance.
  Experience:


• 2 - 3 years of related experience in a similar position, preferably in a similar industry.


• Knowledge of SAP Payroll and SAP HR.
  

Reports To
Head of Payment Services

Direct Reports
NIL

** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **

Assist in handling the payroll process through accurately processing payments to employees, per diem payments, Leave/Final settlements, off-cycle payments and payroll for NAKILAT, Subsidiaries, and its Joint Venture companies’ employees on a timely basis and as per applicable rules and regulations.

Payroll-related and Staff Payments:

1. Prepare and generate approved payroll-related reimbursement claims (Medical, Educational assistance, car loans, furniture allowances etc.), Loans, advances and annual benefit entitlements followed by related P&P.

2. Process monthly regular payroll & payments of Nakilat, Joint Venture Companies, and its subsidiaries.

3. Payroll payments of entire Seafarers by coordinating with Marine Personal Department and Treasury.

4. Track all types of employees’ advances accurately and efficiently process applicable payments or deductions.

5. Continuously update and reconcile the general ledger with all posted payroll-related financial transactions.

6. Calculate and generate pension fund transfers for Qataris and GCC Nationals upon securing applicable approvals.

7. Update and process applicable claims additional payments such as Air tickets, leave bonus etc. in SAP.

8. Coordinate with applicable stakeholders to calculate and process approved per diem and advance payments in compliance with applicable policies and procedures.

9. Execute internal orders to generate Invoices to Joint Venture Companies related Payroll and Time writing invoices on monthly basic.

10. Compete recording of expenses in SAP subject to amortization schedules and list of open item with detailed list.

11. Ensure monthly provisions are recorded in SAP related to employees End of service Benefits and any others applicable.

12. Coordinate with HR/ER for preparation of draft final settlement by applying eligible allowances and deductions and process final pay after the relevant approvals.

13. Assist Lead of Payment Service to finalize monthly regular payroll process and related updates.

14. Managing internal and external audit, schedules, and related reports

15. Assist and perform other duties assigned by Lead of payment services.

16. Generating/ preparation of reports to support Annual Manpower budget.

Generic Accountabilities:

Safety, Health, Environment & Quality (SHEQ):

17. Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

18. Prioritizes his own and his colleagues’ wellbeing while maintaining a safe and healthy work environment. Adheres to all health & safety protocols, participates in wellbeing & wellness programmes, and promptly reports any concerns regarding the wellbeing of oneself & others in order to foster a culture of best practice.

Policies, Systems, Processes & Procedures:

19. Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others:

Carry out any other duties as directed by the Head of Payment Services.

• Implement accounting practices and procedures.


• Maintain payroll confidentiality.


• Timely and accurate disbursement of payroll transactions


• Compliance with all accounting standards


• Timely disclosure of accurate SAP reports


• Identify variations

Qualifications:

• Bachelor’s degree in Accounting, Finance or any related field in Finance.
  Experience:


• 2 - 3 years of related experience in a similar position, preferably in a similar industry.


• Knowledge of SAP Payroll and SAP HR.