39 Administrative Professionals jobs in Doha

Al Waha Cars, formerly known as Oasis Cars, has been a trusted name in Qatar’s automotive market since 1997. As the official dealers in Qatar for brands such as Jetour, M Hero, Voyah, BAW 212, Kaiyi, and Shineray, we bring innovative brands, modern showrooms, and dedicated service centers to deliver a seamless customer journey. With decades of experience and a strong local presence, we focus on quality, trust, and driving Qatar’s mobility forward.

Role Description

This is a full-time, on-site role based in Doha, Qatar for an Administrative Assistant . The Administrative Assistant will handle day-to-day administrative tasks including clerical duties, phone etiquette, and executive assistance. Key responsibilities include effective communication with team members and clients, maintaining office records, scheduling appointments, and providing efficient administrative support.

Qualifications

• Proven experience in Administrative Assistance and Clerical Support
• Flexible to work extended or irregular hours as needed
• Trustworthy, reliable, and able to handle confidential matters with discretion
• Experience in Executive Administrative Assistance
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel) and office equipment.
• Ability to work independently and under minimal supervision
• The role will report directly to a Director and will be required to perform duties at the Director’s residence.
• Only candidates currently residing in Qatar will be considered.

Administrator for Shared Services Department (Open to Arab Nationals Only)

Overview

Administrative Assistant (FULL-TIME) | Doha, Qatar

The Administrative Assistant is responsible for providing administrative support to the management team and other staff members. This may include performing a wide range of clerical, secretarial, and administrative tasks, coordinating office activities, managing communication, and ensuring the smooth operation of the office.

• Manage and maintain executives' schedules, appointments, and calendars.
• Coordinate and schedule meetings, conferences, and appointments.
• Prepare and edit correspondence, memos, reports, and other documents.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
  
  

Key Responsibilities

• Manage correspondence and communications with clients and government entities.
• Follow up on contracts, invoices, and payments regularly.
• Prepare concise daily/weekly reports for senior management.
• Organize and maintain files and documents (both physical and digital).
• Coordinate company activities and ensure smooth workflow.
• Supervise employees and monitor attendance and leave in line with company policies.
• Support the development of new projects and explore business opportunities.

• Minimum of 3 years of experience in administration or office management.
• Proficiency in computer use (Microsoft Office + management systems such as ERP/CRM).
• Strong communication skills in both Arabic and English.
• Highly organized, punctual, and responsible.
• Ability to work independently and make day-to-day decisions without constant supervision.

• A 3-month probation period will be applied before permanent employment confirmation.
• Applicants are kindly requested to avoid providing misleading information or exaggerating their experience; skills will be tested through a short practical assignment prior to hiring.
• Preference will be given to candidates who provide verifiable references or certificates of experience.

• Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).
• ERP/CRM or similar management systems knowledge.
• Strong written and verbal communication in Arabic and English .
• File and document organization (digital + physical).
• Contract, invoice, and payment follow-up.
• Report writing (daily/weekly for management).
• Client and government correspondence handling.
• Employee supervision (attendance & leave monitoring).
• Project support and business opportunity exploration.
• Time management, organization, punctuality, and responsibility.
• Independent decision-making and problem-solving.

• Handling incoming calls and directing them accordingly
• Scheduling appointments and organizing meeting agendas
• Recording and distributing meeting minutes
• Composing and sending emails, memos, letters, faxes, and forms
• Assisting in the creation of regular reports
• Establishing and maintaining a filing system
• Updating office policies and procedures
• Ordering office supplies and researching new suppliers
• Keeping a contact list updated
• Booking travel arrangements
• Submitting and reconciling expense reports
• Providing general support to visitors
• Serving as the point of contact for internal and external clients
• Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Basic accounting, invoicing, and emailing to the clients
• Knowledge of office management systems and procedures
• Familiarity with office equipment such as printers and fax machines
• Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint
• Excellent time management abilities and the ability to prioritize tasks
• Attention to detail and problem-solving aptitude
• Strong written and verbal communication skills
• Well-organized with the ability to handle multiple tasks
• High School diploma; additional administrative assistant or secretary certification is a plus
• Arabic will be added value

• 2,500 to 3,500 QAR.