41 Administrative Professionals jobs in Doha
Administrative Assistant
Doha, Doha
Vistas Global
Posted 3 days ago
Job Viewed
Job Description
Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents. Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications. Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook. Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel. Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized workspace. Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed. Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience. Administrative Projects: Assist with special projects, research, and data analysis as assigned. Skills Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Strong organizational skills with a keen attention to detail. Effective written and verbal communication abilities. Excellent time management and multitasking skills. Discretion and a strong sense of confidentiality. Ability to work both independently and collaboratively in a fast-paced environment. Strong problem-solving skills and a proactive approach to tasks. Qualifications Bachelor’s Degree Must have Valid QID and NOC. Available to join immediately. At least 3 years experience as an Administrative Assistant or in a similar role.
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Administrative Assistant
Doha, Doha
MTM Group
Posted 19 days ago
Job Viewed
Job Description
Job Summary Elite Swim Academy is seeking a highly organized, detail-oriented, and customer-focused
Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
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Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
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1
Administrative Assistant
Doha, Doha
IRS Tunisia
Posted today
Job Viewed
Job Description
Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant
Doha, Doha
IRS Tunisia
Posted today
Job Viewed
Job Description
Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
Doha, Doha
IRS Tunisia
Posted today
Job Viewed
Job Description
Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
Doha, Doha
DETROIT GARAGE
Posted today
Job Viewed
Job Description
URGENT HIRING!
POSITION: ADMINISTRATIVE ASSISTANT (MALE)
**Administrative Assistant Job Responsibilities**:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
OTHER REQUIREMENTS:
1. VALID QID WITH NOC
2. LOCAL HIRE, CAN START IMMEDIATELY
3. MALE APPLICANTS ONLY
**Job Types**: Full-time, Contract
Contract length: 24 months
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you in Qatar?
**Education**:
- Diploma (preferred)
**Experience**:
- admin assistant: 3 years (preferred)
**Language**:
- English/Arabic (preferred)
POSITION: ADMINISTRATIVE ASSISTANT (MALE)
**Administrative Assistant Job Responsibilities**:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
OTHER REQUIREMENTS:
1. VALID QID WITH NOC
2. LOCAL HIRE, CAN START IMMEDIATELY
3. MALE APPLICANTS ONLY
**Job Types**: Full-time, Contract
Contract length: 24 months
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you in Qatar?
**Education**:
- Diploma (preferred)
**Experience**:
- admin assistant: 3 years (preferred)
**Language**:
- English/Arabic (preferred)
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
Doha, Doha
Ideas Smart Solutions
Posted today
Job Viewed
Job Description
**Job Summary**:
**Company's Requirements**:
- High school diploma or equivalent education required,
- 3 years of administrative assistant experience, and
- Knowledge of appropriate software including: Microsoft Office, Outlook and Adobe Acrobat
**Duties & Responsibilities**:
- Assist Operations' Manager in managing daily company operations to ensure positive, safe and profitable working environment.
- Answering queries from customers.
- Prepares sales quotation and PO
- Receive and process incoming invoices, verifying their accuracy and completeness.
- Liaise with relevant departments to ensure that invoices are properly coded and approved for payment.
- Collaborate with various departments to gather purchase requisitions and necessary documentation.
- Generate local purchase orders accurately and in a timely manner, ensuring alignment with budgetary constraints and procurement guidelines.
- Communicate with vendors to confirm order details, delivery schedules, and terms.
- Maintain records of invoices, payments, and related documentation in an organized manner.
- Assist the Operations Manager in reviewing contracts, ensuring accuracy and compliance with company policies and legal requirements.
- Identify any discrepancies or potential issues within contracts and bring them to the attention of the Operations Manager.
- Maintain a systematic filing system for contracts and related documentation.
- Address inquiries and discrepancies related to invoices promptly and professionally.
- Answers phone calls, schedules meetings and supports visitors.
- Supports team by performing tasks related to organization and strong communication.
- Workflow tracking
- Support the Operations Manager in the preparation and submission of tenders by collecting necessary documents, compiling information, and ensuring submission deadlines are met.
- Assist in organizing and documenting tender-related communications, ensuring clear records are maintained.
**Authorized to**:
- Address operational, technical and mechanical issues in a timely manner.
- Delegate daily work assignments and schedules for employees.
- Report discrepancies and problems to the supervisor
- Manage direct reporting to General Manager related to financial, business, and administration matters.
**Skills Required**:
- Reporting Skills,
- Administrative Writing Skills,
- Managing Processes,
- Organization and Interpersonal Skills,
- Analyzing Information,
- Professionalism,
- Problem Solving, and
- Inventory Control
Work Remotely
- No
**Job Types**: Full-time, Permanent
COVID-19 considerations:
All employees follow the COVID-19 protocol provided by MOPH Qatar.
**Language**:
- English (preferred)
**Company's Requirements**:
- High school diploma or equivalent education required,
- 3 years of administrative assistant experience, and
- Knowledge of appropriate software including: Microsoft Office, Outlook and Adobe Acrobat
**Duties & Responsibilities**:
- Assist Operations' Manager in managing daily company operations to ensure positive, safe and profitable working environment.
- Answering queries from customers.
- Prepares sales quotation and PO
- Receive and process incoming invoices, verifying their accuracy and completeness.
- Liaise with relevant departments to ensure that invoices are properly coded and approved for payment.
- Collaborate with various departments to gather purchase requisitions and necessary documentation.
- Generate local purchase orders accurately and in a timely manner, ensuring alignment with budgetary constraints and procurement guidelines.
- Communicate with vendors to confirm order details, delivery schedules, and terms.
- Maintain records of invoices, payments, and related documentation in an organized manner.
- Assist the Operations Manager in reviewing contracts, ensuring accuracy and compliance with company policies and legal requirements.
- Identify any discrepancies or potential issues within contracts and bring them to the attention of the Operations Manager.
- Maintain a systematic filing system for contracts and related documentation.
- Address inquiries and discrepancies related to invoices promptly and professionally.
- Answers phone calls, schedules meetings and supports visitors.
- Supports team by performing tasks related to organization and strong communication.
- Workflow tracking
- Support the Operations Manager in the preparation and submission of tenders by collecting necessary documents, compiling information, and ensuring submission deadlines are met.
- Assist in organizing and documenting tender-related communications, ensuring clear records are maintained.
**Authorized to**:
- Address operational, technical and mechanical issues in a timely manner.
- Delegate daily work assignments and schedules for employees.
- Report discrepancies and problems to the supervisor
- Manage direct reporting to General Manager related to financial, business, and administration matters.
**Skills Required**:
- Reporting Skills,
- Administrative Writing Skills,
- Managing Processes,
- Organization and Interpersonal Skills,
- Analyzing Information,
- Professionalism,
- Problem Solving, and
- Inventory Control
Work Remotely
- No
**Job Types**: Full-time, Permanent
COVID-19 considerations:
All employees follow the COVID-19 protocol provided by MOPH Qatar.
**Language**:
- English (preferred)
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
Doha, Doha
Lusail Hospitality and Services
Posted today
Job Viewed
Job Description
Administrative assistants play a crucial role in ensuring the smooth operation of an office or organization. Their duties typically include:
- **Scheduling Appointments and Meetings**: This involves coordinating calendars, setting up meetings, and arranging conference calls.
- **Managing Calendars**: Administrative assistants keep track of appointments, deadlines, and important dates for executives or teams.
- **Handling Correspondence**: They may draft and send letters, memos, reports, and other documents on behalf of the organization.
- **Organizing and Maintaining Files**: Administrative assistants ensure that paper and digital files are organized and easily accessible.
- **Data Entry and Database Management**: They input and maintain data in various software systems and databases.
- **Assisting with Travel Arrangements**: This includes booking flights, hotels, rental cars, and preparing travel itineraries.
- **Taking Minutes**: During meetings, they record discussions, decisions, and action items.
- **Assisting with Event Planning**: This could involve arranging logistics for company events, conferences, or workshops.
- **Providing Administrative Support**: They assist colleagues with tasks such as photocopying, scanning, faxing, and printing.
- **Coordinating Office Maintenance**: They liaise with building management or maintenance staff to address any office-related issues.
- **Performing Research**: Administrative assistants may be asked to gather information or conduct research on various topics.
- **Providing Customer Service**: Assisting clients and or other employees with inquiries, directing them to the appropriate department or individual.
**Job Types**: Full-time, Permanent
**Language**:
- English (preferred)
Ability to Commute:
- Doha (required)
Ability to Relocate:
- Doha: Relocate before starting work (required)
- **Scheduling Appointments and Meetings**: This involves coordinating calendars, setting up meetings, and arranging conference calls.
- **Managing Calendars**: Administrative assistants keep track of appointments, deadlines, and important dates for executives or teams.
- **Handling Correspondence**: They may draft and send letters, memos, reports, and other documents on behalf of the organization.
- **Organizing and Maintaining Files**: Administrative assistants ensure that paper and digital files are organized and easily accessible.
- **Data Entry and Database Management**: They input and maintain data in various software systems and databases.
- **Assisting with Travel Arrangements**: This includes booking flights, hotels, rental cars, and preparing travel itineraries.
- **Taking Minutes**: During meetings, they record discussions, decisions, and action items.
- **Assisting with Event Planning**: This could involve arranging logistics for company events, conferences, or workshops.
- **Providing Administrative Support**: They assist colleagues with tasks such as photocopying, scanning, faxing, and printing.
- **Coordinating Office Maintenance**: They liaise with building management or maintenance staff to address any office-related issues.
- **Performing Research**: Administrative assistants may be asked to gather information or conduct research on various topics.
- **Providing Customer Service**: Assisting clients and or other employees with inquiries, directing them to the appropriate department or individual.
**Job Types**: Full-time, Permanent
**Language**:
- English (preferred)
Ability to Commute:
- Doha (required)
Ability to Relocate:
- Doha: Relocate before starting work (required)
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
Doha, Doha
Strings international LLC
Posted 3 days ago
Job Viewed
Job Description
We are looking for a talented and motivated individual who can handle the following responsibilities:
·Indoor Sales : Manage walk-in clients and sales calls.
·Accounts Handling : Experience with Tally software is a must.
·Reporting : Prepare and maintain reports using Microsoft Excel .
Requirements:
·Proficiency in Tally and MS Excel
·Good communication and organizational skills
·Prior experience in a similar role is a plus
Contact : (+974 3162-0748 or )
If you are interested or know someone suitable, please get in touch!
Executive Assistant, International Public Sector Recreation Experience Expert (Receptionist) Full Time Receptionist for a Hair Salon in Qatar . Infant Teacher- Nursery & Reception (August 2025 Start) #J-18808-Ljbffr
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8
Executive Administrative Assistant
Doha, Doha
Strings international LLC
Posted 3 days ago
Job Viewed
Job Description
We are looking for a talented and motivated individual who can handle the following responsibilities:
Indoor Sales : Manage walk-in clients and sales calls.
Accounts Handling : Experience with Tally software is a must.
Reporting : Prepare and maintain reports using Microsoft Excel .
Requirements:
Proficiency in Tally and MS Excel
Good communication and organizational skills
Prior experience in a similar role is a plus
Contact : or
If you are interested or know someone suitable, please get in touch!
Executive Assistant, International Public Sector Recreation Experience Expert (Receptionist) Full Time Receptionist for a Hair Salon in Qatar . Infant Teacher- Nursery & Reception (August 2025 Start)
This advertiser has chosen not to accept applicants from your region.
9