Administrative Officer

Doha, Doha Lusail Hospitality and Services

Posted 11 days ago

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Job Description

Job Role: Administration Officer

Company: Lusail Hospitality & Services

Job Location: Doha, Qatar

About the Role:

The Administration Officer is responsible for managing procurement activities, processing financial transactions, and supporting accounting operations to ensure accuracy, compliance, and efficiency within the Division/Department. The role holder will be involved in sourcing vendors, tracking expenditures, reconciling accounts, and maintaining financial records. This position plays a key role in supporting the financial health and operational needs of the organization.

Qualification:

o Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.

Experience:

o At least 2-3 years of experience in purchasing, finance, accounting, or a similar role.

Job Responsibilities:

• Manage day-to-day admin activities, including sourcing suppliers, obtaining quotations, and issuing purchase orders.

• Maintain accurate records of purchases, pricing, and delivery timelines.

• Review and verify invoices, purchase orders, and delivery receipts.

• Process and track payments in accordance with financial policies and timelines.

• Coordinate with suppliers and vendors to ensure timely delivery and resolve discrepancies.

• Support the month-end and year-end closing process.

• Assist in the preparation of financial reports and analysis as required by the finance manager.

• Maintain and reconcile petty cash and company expense claims.

• Record and classify financial transactions accurately in accounting software.

• Monitor budgets and expenditures to ensure alignment with approved allocations.

• Assist in the preparation of budget forecasts and procurement plans.

• Ensure compliance with procurement and finance policies and procedures.

• Collaborate with internal departments to support purchasing and financial requirements.

• Respond to queries from auditors and support internal/external audit processes.

• Maintain confidentiality and security of financial and vendor information.

• Recommend improvements to procurement and accounting processes for increased efficiency.

Desired Skill(s) & Competencies:

• Strong numerical and analytical skills.

• Good understanding of accounting principles and procurement procedures.

• Proficiency in MS Office (particularly Excel) and accounting software (e.g., QuickBooks, SAP, or equivalent).

• High level of accuracy and attention to detail.

• Strong organizational and time-management skills.

• Effective communication skills in English (verbal and written).

• Ability to prioritize tasks and meet tight deadlines.

• Integrity and discretion in handling confidential information.

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Administrative Assistant

Doha, Doha Vistas Global

Posted 3 days ago

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Job Description

Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents. Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications. Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook. Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel. Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized workspace. Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed. Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience. Administrative Projects: Assist with special projects, research, and data analysis as assigned. Skills Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Strong organizational skills with a keen attention to detail. Effective written and verbal communication abilities. Excellent time management and multitasking skills. Discretion and a strong sense of confidentiality. Ability to work both independently and collaboratively in a fast-paced environment. Strong problem-solving skills and a proactive approach to tasks. Qualifications Bachelor’s Degree Must have Valid QID and NOC. Available to join immediately. At least 3 years experience as an Administrative Assistant or in a similar role.

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Administrative Executive

Doha, Doha Excellence Training Centre

Posted 8 days ago

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Job Description

6 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Excellence Training Centre Talent Acquisition Specialist | Connecting Top Talent with Opportunity | HRM | Project Management | Global Recruiter

Excellence Training Centre

is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations. We are looking for a proactive and detail-oriented

Admin Executive

to join our dynamic team. The ideal candidate will be well-organized, capable of multitasking in a fast-paced environment, and have excellent communication and interpersonal skills. Experience in sales or teaching will be considered a strong plus. Responsibilities: Office Coordination : Manage day-to-day administrative tasks, ensuring smooth office operations. Client Handling : Greet and assist walk-in clients, handle inquiries, and provide accurate information about our services. Scheduling and Documentation : Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation. Reporting : Prepare and maintain reports, update CRM and internal systems regularly. Staff Support : Assist training and sales teams with administrative needs and internal coordination. Inventory and Supplies : Monitor office supplies and place timely orders when required. Compliance : Ensure adherence to internal procedures and relevant regulations. Cross-Functional Tasks : Participate in internal recruitment coordination, basic sales support, and training logistics when required. Requirements: 1–2 years of proven experience in administrative roles, preferably in a fast-paced environment. Prior experience in sales or teaching will be considered an added advantage. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office and basic tech tools. Sense of ownership, professionalism, and attention to detail. Ability to work independently and within a team. Compensation: Commission on avoided refunds, successful sales, recruitment, and staff training Additional Benefits: Health Insurance Airfare: One-way ticket every year or round-trip ticket every two years Gratuity: As per Qatar Labor Law upon completion of contract Timings & Days: 9 hours per day (12:00 PM – 9:00 PM), 6 days a week, Saturday to Thursday (Friday off) Job Location: Seniority level

Seniority level Entry level Employment type

Employment type Full-time Job function

Job function Business Development and Sales Industries Education Administration Programs Referrals increase your chances of interviewing at Excellence Training Centre by 2x Sign in to set job alerts for “Administrative Executive” roles.

Office Manager to CEO (relocation to KSA)

Assistant Manager- Front Office (Arabic Speaker)

Assistant Manager- Front Office (Arabic Speaker)

Supervisor-Front Office Night (Manager on Duty)

Executive Assistant, International Public Sector

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Administrative Officer

Doha, Doha Lusail Hospitality and Services

Posted 10 days ago

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Job Description

Job Role: Administration Officer Company: Lusail Hospitality & Services Job Location: Doha, Qatar About the Role: The Administration Officer is responsible for managing procurement activities, processing financial transactions, and supporting accounting operations to ensure accuracy, compliance, and efficiency within the Division/Department. The role holder will be involved in sourcing vendors, tracking expenditures, reconciling accounts, and maintaining financial records. This position plays a key role in supporting the financial health and operational needs of the organization. Qualification: o Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field. Experience: o At least 2-3 years of experience in purchasing, finance, accounting, or a similar role. Job Responsibilities: • Manage day-to-day admin activities, including sourcing suppliers, obtaining quotations, and issuing purchase orders. • Maintain accurate records of purchases, pricing, and delivery timelines. • Review and verify invoices, purchase orders, and delivery receipts. • Process and track payments in accordance with financial policies and timelines. • Coordinate with suppliers and vendors to ensure timely delivery and resolve discrepancies. • Support the month-end and year-end closing process. • Assist in the preparation of financial reports and analysis as required by the finance manager. • Maintain and reconcile petty cash and company expense claims. • Record and classify financial transactions accurately in accounting software. • Monitor budgets and expenditures to ensure alignment with approved allocations. • Assist in the preparation of budget forecasts and procurement plans. • Ensure compliance with procurement and finance policies and procedures. • Collaborate with internal departments to support purchasing and financial requirements. • Respond to queries from auditors and support internal/external audit processes. • Maintain confidentiality and security of financial and vendor information. • Recommend improvements to procurement and accounting processes for increased efficiency. Desired Skill(s) & Competencies: • Strong numerical and analytical skills. • Good understanding of accounting principles and procurement procedures. • Proficiency in MS Office (particularly Excel) and accounting software (e.g., QuickBooks, SAP, or equivalent). • High level of accuracy and attention to detail. • Strong organizational and time-management skills. • Effective communication skills in English (verbal and written). • Ability to prioritize tasks and meet tight deadlines. • Integrity and discretion in handling confidential information.

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Administrative Coordinator

Doha, Doha MUQAWLAT KUWAIT

Posted 13 days ago

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Job Description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description Job Opportunity: Administrative Coordinator in Qatar

Location:

Qatar

Job Type:

Full-time

Key Responsibilities:

Provide comprehensive administrative support to management and office teams.

Handle correspondence, scheduling, filing, and document tracking.

Coordinate office operations to ensure smooth workflow.

Assist HR and Procurement departments as needed.

Manage internal communications and organize meetings and events.

Requirements:

Proven experience of 3-5 years in an administrative or coordination role.

Strong communication and organizational skills.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Ability to multitask and work independently.

Must be locally available in Qatar and ready for in-person interviews.

Preferred Candidate:

Arabic-speaking female candidates are highly encouraged to apply.

Preference will be given to candidates available for immediate joining.

An excellent opportunity to join a professional team.

Apply now!

Feel free to share this vacancy with anyone who might be interested.

Company Industry

Construction

Civil Engineering

Department / Functional Area

Administration

Disclaimer Naukrigulf.com is a platform connecting jobseekers and employers. Applicants should independently verify the legitimacy of employers. We do NOT endorse requests for money and advise against sharing personal or banking information. For security tips, visit our Security Advice page. Report any fraud or malpractice to

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Administrative Assistant

Doha, Doha MTM Group

Posted 19 days ago

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Job Description

Job Summary Elite Swim Academy is seeking a highly organized, detail-oriented, and customer-focused

Administrative Assistant

to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).

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Administrative Coordinator

Doha, Doha AMA & CO Holding Group

Posted 24 days ago

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Job Description

Bachelor of Business Administration(Management) Nationality Any Nationality Vacancy 1 Vacancy Job Description Key Responsibilities:

Manage schedules, appointments, and correspondence. Prepare reports, presentations, and documentation. Coordinate meetings and company events. Maintain filing systems and office supplies inventory. Liaise with clients, vendors, and internal teams. Assist in HR-related tasks such as onboarding and documentation. Ensure adherence to company policies and procedures.

Qualifications:

Proven administrative experience, preferably in Qatar. Excellent organizational and multitasking skills. Strong communication and interpersonal abilities. Proficiency in MS Office Suite. Attention to detail and proactive attitude. Bachelor s degree or diploma in Business Administration or related. Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

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About the latest Administrative staff Jobs in Al Waab !

Administrative Specialist

Doha, Doha DSV

Posted today

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Job Description

_To maintain the standard in freight operations with regard to proper documentation and ensure efficient and smooth handling of all air freight activities_

**_
Responsibilities_**:

- Delivery Order Counter
- Negotiating rates for air freight operations.
- Send routing and follow up with origin and update customer with status at all stages till freight arrives in Qatar.
- Follow up with the clearance department to ensure the air freight is cleared and delivered to customer on time. Update system with POD.
- Update the tracking sheet with freight status and send to the customer on daily basis.
- Negotiate Air Rates with Carriers and update the Air Export Rate sheet in share point.
- Create jobs in CW1 for all air export shipments.
- Complete Costing & Billing for both Import and Export jobs.
- Quote Agent & Customers for all air export inquiries.
- Quoting and handling freights both import and export for exhibitions.
- Any other related duties / projects assigned by the direct supervisor from time to time to meet the business exigencies.
- Appropriate monitoring, reporting, communication and liaison.
- Provides regular update to the Line Manager.

**_Qualifications_**:

- Minimum Graduation from a recognized university.
- 3 years supervisory experience in the Freight Forwarding Industry.
- Well experienced in export and import through air & land transportation

**_Proficiencies_**:

- Strong customer service skills and detail oriented.
- Excellent English communication skills both verbal and written
- Ability to work under pressure, multi-task, organize and prioritize work load in order to meet numerous deadlines.
- Positive attitude, team player and outgoing personality.
- Willingness to learn and give the extra mile for the company

The above statements are intended to describe the general nature and level of work performed by this role. This is not to be construed as an exhaustive list of all expectations from the incumbent.
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Administrative Assistant

Doha, Doha IRS Tunisia

Posted today

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Job Description

Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply

**Salary**: QAR2,400.00 - QAR3,150.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- admin Assistant: 4 years (preferred)
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Administrative Assistant

Doha, Doha IRS Tunisia

Posted today

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Job Description

Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply

**Salary**: QAR2,400.00 - QAR3,150.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:

- admin Assistant: 4 years (preferred)
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