53 Executive Assistance jobs in Doha

Personal Assistant vacancy in Doha Qatar

Attention! This vacancy is temporarily suspended!

• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
• Managing and organizing meetings and appointments, often controlling access to the manager/executive
• Organizing events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Plan travel, including flights, accommodation and ground transportation

• Diploma in Secretarial, Customer Service or related field
• Minimum 3 years’ customer service, secretarial and administrative experience
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills (Arabic advantage)
• Organizational skills and the ability to multitask

Qualified applicants may send their CV/Resume to

- The Personal Assistant to the Business Development shall be responsible for all the Manager’s office related issues, requirements and administration work.
- Handle all incoming and outgoing emails, correspondence and telephone calls and ensure that it is translated properly.
- Take in charge all issues related to the manager travel arrangements: air tickets and hotels booking, filling of travel forms, follow-up out of pocket expenses, transmission to the accounting department, etc.
- Ensure the organization of all administrative filling and referencing procedures.
- Welcome and attend the managers visitors and maintain good public relations.
- Prepare a press review, as and when requested by the manager.
- To undertake any other duties that may be required as determined by the Supervisor or Manager.
- Be proactive in identifying priorities, emergencies and important issues in connection with the day-to-day business needs.
- Ensure that all secretarial and administrative activities are carried out efficiently and effectively.
- Accurate and timely maintenance of files of the Manager.
- Handle the manager’s agenda: organize daily tasks, schedule, arrange, coordinate and prepare the meetings.
- Take minutes and type memos, letters and emails, in English, as requested by the manager and ensure its correct archive.

1. Educational Qualifications:
• Office Management or Business administration degree / diploma from an internationally recognized institution is required.
2. Experience:
• 5+ years of progressively responsible professional experience in a secretarial / administrative role.

About The Company:
United Development Company (UDC) was established in July 1999 as one of the leading private sector shareholding companies in the State of Qatar and the Middle East, and has been listed on the Doha Securities Market since June 2003.

UDC’s mission is to identify and invest in long-term projects contributing to Qatar’s growth and providing good shareholder value. The company has an authorized share capital of QR 1.072.5 billion (US $294 million), a market capitalization of US$902MM and total assets of US 1,131 MM.

From day one, the company’s mandate and mission has been to become a cornerstone of the development of Qatar, creating lasting value and maximizing returns for partners and shareholders.

Overview

We're Hiring: Executive Personal Assistant to the Chief Finance Officer

We are looking for a highly mature and accountable Executive Personal Assistant to support our Chief Founder. This is a dynamic and demanding role that requires someone with exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities.

• Proven experience supporting C-level executives
• Strong proficiency in Excel , scheduling, and coordination
• Ability to consolidate information and manage multiple tasks seamlessly
• High sense of ownership , commitment , and professional maturity
• Willingness to go the extra mile and adapt to evolving needs

Working Days : 5 days a week

Salary : QAR 6,500 full package

This role is ideal for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact through executive support.

If you or someone you know fits this profile, please reach out or apply directly. We’d love to connect!

Travelling Personal Assistant / Companion Job, Doha (Middle East)

Looking for a Personal Assistant to be the point of call for a VVIP Principal based in the Middle East. The Principal is heavily involved in fashion, art and design and an interest / previous experience in these fields would be highly regarded. Due to the nature of the role, only female candidates will be considered. You will be required to travel to the Middle East, USA and Europe.

• Administrative duties: Point of contact for telephone calls, email and other correspondence
• Liaising with the Family Office
• Accurate and concise management of all relevant documentation
• Fiscal responsibility; recording and reporting daily incoming and outgoing expenditures
• Staff Household Management
• Monitoring household projects; liaising with designers, architects and contractors
• Scheduling appointments, managing the calendar, and sending reminders
• Handling orders for all local and international purchases
• Building and maintaining relationships with vendors, and all personnel as per the Principal's request
• Accompanying the Principal at her request
• Travel arrangements
• All logistics including the booking of tickets, cars and hotels
• Organising visas
• Consular contact
• Diary Management of appointments; both, personal and professional
• Research worldwide locations for the Principal's needs and interests

Start date: As soon as possible

Working week: 6 days per week

Holiday allowance: 40 days annual leave, a trip home once a year

Salary: £5,800 NET per month

Job reference number:

Responsible Consultant: Nicola Forster