28 Office Administrators jobs in Doha
Office Coordinator/assistant
Doha, Doha
SV Sportswear
Posted today
Job Viewed
Job Description
**Level**: Junior
**Workdays**:
Saturday-Thursday
**Remote**: No
**Skills/Requirements**:
- Highschool Diploma
- Proficiency in Microsoft Office
- Excellent verbal and written communication skills; fluent English Speaker
- High standards of customer service
- Organizational and time management skills
- Great team player
**Bonus Skills/Requirements**:
- Knowledge in Canva
- Qatar Driver’s licence
**Responsibilities**:
Responsibilities for this position are including but not limited to the following:
- Reviewing work orders to ensure production orders are complete, accurate and raw materials are ready for production
- Creating Order Confirmation Forms, sending to account manager for sign off from client, and uploading necessary files to sales/order management system
- Keeping the sales tracker system up to date with payments made and funds outstanding - weekly report to sales manager
- Quality Control on orders before sending out for delivery/collection
- Creating delivery notes and double checking qty
- Scheduling deliveries and filing documentation
- Stock taking - weekly report on orders processed, stock used and stock available
- After Sales Support - gathering feedback and images after delivery is made
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Workdays**:
Saturday-Thursday
**Remote**: No
**Skills/Requirements**:
- Highschool Diploma
- Proficiency in Microsoft Office
- Excellent verbal and written communication skills; fluent English Speaker
- High standards of customer service
- Organizational and time management skills
- Great team player
**Bonus Skills/Requirements**:
- Knowledge in Canva
- Qatar Driver’s licence
**Responsibilities**:
Responsibilities for this position are including but not limited to the following:
- Reviewing work orders to ensure production orders are complete, accurate and raw materials are ready for production
- Creating Order Confirmation Forms, sending to account manager for sign off from client, and uploading necessary files to sales/order management system
- Keeping the sales tracker system up to date with payments made and funds outstanding - weekly report to sales manager
- Quality Control on orders before sending out for delivery/collection
- Creating delivery notes and double checking qty
- Scheduling deliveries and filing documentation
- Stock taking - weekly report on orders processed, stock used and stock available
- After Sales Support - gathering feedback and images after delivery is made
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
This advertiser has chosen not to accept applicants from your region.
0
Facility Coordinator (Front Office)
Doha, Doha
Confidential
Posted 5 days ago
Job Viewed
Job Description
Job Summary: The Facility Coordinator (Front Office) ensures smooth and efficient coordination of day-to-day facility-related activities from an administrative and customer-facing perspective. This role involves liaising with internal departments, service providers, and visitors to maintain an organized and professional front office environment. It does not require a technical or engineering background. Key Responsibilities: Serve as the primary point of contact at the front office for facility-related queries and service requests Maintain front office reception, manage incoming calls, emails, and visitor logs in a courteous and professional manner Coordinate schedules for cleaning, office maintenance, and support services in alignment with facility policies Liaise with external vendors and service providers to ensure timely delivery of support services (e.g., housekeeping, refreshments, supplies) Track and manage inventory for office supplies, pantry stock, and facility-related consumables Prepare reports, memos, and documentation for facility administration purposes Support meeting room bookings, event setups, and basic office logistics Assist with internal communications on facility guidelines, maintenance schedules, or emergency protocols Ensure reception and public areas remain neat, organized, and welcoming at all times Qualifications: Diploma or Bachelor’s Degree in Business Administration, Hospitality, or a related field Minimum of 2–3 years’ experience in a front office or administrative coordinator role in Qatar or GCC Strong verbal and written communication skills in English Customer service-oriented with a professional demeanor and appearance Proficient in Microsoft Office (Outlook, Word, Excel) Organized, detail-oriented, and able to handle multiple tasks efficiently Familiar with Qatar labor and workplace etiquette is an advantage.
#J-18808-Ljbffr
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant
Doha, Doha
Boeing
Posted today
Job Viewed
Job Description
At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful, and inclusive, with great opportunities for professional growth. Find your future with us. Position: Administrative Assistant Location: Al Udeid, Qatar Boeing Qatar is seeking a highly organized and detail-oriented
Administrative Assistant
to support daily operations in a dynamic, fast-paced, and male-dominated work environment. Responsibilities include managing base access, DFAC billing, supply orders, training certificates, and other administrative tasks. The ideal candidate should possess excellent multitasking skills, discretion, and the ability to handle time-sensitive projects efficiently. Key Responsibilities:
Manage base passes and DFAC billing, including processing requests and maintaining records. Monitor and track billing-related information, ensuring accuracy and organized documentation. Manage procurement of supplies, track orders, deliveries, and inventory levels. Provide administrative support such as preparing documents, managing training certificates, and organizational charts. Assist with special projects and logistical coordination, including creating shuttle schedules and communicating schedules to relevant personnel. Basic Qualifications:
Minimum 2 years’ experience in a corporate environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Friendly, cooperative attitude with a willingness to assist others and undertake routine and special tasks. Ability to work well in a team and maintain confidentiality while managing priorities. Willingness to learn new skills. Preferred Qualifications:
Excellent English and Arabic written and oral communication skills. Experience in a multinational environment and similar administrative roles. This role offers an opportunity to develop valuable administrative expertise in a structured and efficient workplace. Candidates should be organized, adaptable to changing priorities, and reside in or be willing to relocate to the area at their own expense. Additional Information: This position does not include relocation assistance. Employer willing to sponsor employment visas. Application deadline: July 17, 2025. Equal Opportunity Employer. We welcome applications from candidates with disabilities and provide accommodations during the recruitment process.
#J-18808-Ljbffr
Administrative Assistant
to support daily operations in a dynamic, fast-paced, and male-dominated work environment. Responsibilities include managing base access, DFAC billing, supply orders, training certificates, and other administrative tasks. The ideal candidate should possess excellent multitasking skills, discretion, and the ability to handle time-sensitive projects efficiently. Key Responsibilities:
Manage base passes and DFAC billing, including processing requests and maintaining records. Monitor and track billing-related information, ensuring accuracy and organized documentation. Manage procurement of supplies, track orders, deliveries, and inventory levels. Provide administrative support such as preparing documents, managing training certificates, and organizational charts. Assist with special projects and logistical coordination, including creating shuttle schedules and communicating schedules to relevant personnel. Basic Qualifications:
Minimum 2 years’ experience in a corporate environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Friendly, cooperative attitude with a willingness to assist others and undertake routine and special tasks. Ability to work well in a team and maintain confidentiality while managing priorities. Willingness to learn new skills. Preferred Qualifications:
Excellent English and Arabic written and oral communication skills. Experience in a multinational environment and similar administrative roles. This role offers an opportunity to develop valuable administrative expertise in a structured and efficient workplace. Candidates should be organized, adaptable to changing priorities, and reside in or be willing to relocate to the area at their own expense. Additional Information: This position does not include relocation assistance. Employer willing to sponsor employment visas. Application deadline: July 17, 2025. Equal Opportunity Employer. We welcome applications from candidates with disabilities and provide accommodations during the recruitment process.
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant
Doha, Doha
Vistas Global
Posted 3 days ago
Job Viewed
Job Description
Document Management: Create, format, and proofread various documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint. Maintain an organized filing system for digital and physical documents. Communication: Manage and respond to emails, phone calls, and inquiries. Draft and edit business correspondence, and distribute internal and external communications. Scheduling: Coordinate and manage calendars, meetings, appointments, and travel arrangements for team members and executives using Microsoft Outlook. Data Entry: Enter and maintain accurate data and records in spreadsheets, databases, and CRM systems, primarily using Excel. Office Support: Provide general office support, including ordering office supplies, managing inventory, and ensuring a clean and organized workspace. Meeting Coordination: Schedule, coordinate, and prepare materials for meetings. Take minutes and follow up on action items as needed. Visitor Management: Greet visitors, clients, and guests, ensuring a professional and welcoming experience. Administrative Projects: Assist with special projects, research, and data analysis as assigned. Skills Exceptional proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Strong organizational skills with a keen attention to detail. Effective written and verbal communication abilities. Excellent time management and multitasking skills. Discretion and a strong sense of confidentiality. Ability to work both independently and collaboratively in a fast-paced environment. Strong problem-solving skills and a proactive approach to tasks. Qualifications Bachelor’s Degree Must have Valid QID and NOC. Available to join immediately. At least 3 years experience as an Administrative Assistant or in a similar role.
#J-18808-Ljbffr
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
Doha, Doha
MTM Group
Posted 20 days ago
Job Viewed
Job Description
Job Summary Elite Swim Academy is seeking a highly organized, detail-oriented, and customer-focused
Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
#J-18808-Ljbffr
Administrative Assistant
to support the day-to-day operations of our swim programs. This role is essential in ensuring smooth front-office administration, efficient scheduling, prompt communication with clients, and accurate record-keeping. The ideal candidate will be proactive, friendly, tech-savvy, and passionate about helping families and children enjoy a seamless swim academy experience. Key Responsibilities: Front Desk & Customer Service Greet visitors, swimmers, and parents in a professional and welcoming manner. Respond promptly to inquiries via phone, email, and in-person. Provide accurate information about swim classes, schedules, fees, and policies. Assist with new registrations, wait lists, and class transfers or cancellations. Handle customer concerns and escalate complex issues to the Swim Academy Manager when necessary. Administrative & Operational Support Maintain and update swimmer enrollment records, attendance logs, and consent forms. Input and manage data on CRM system. Support the preparation of weekly/monthly reports on attendance, feedback, and instructor performance. Coordinate facility bookings and ensure all sessions are assigned to appropriate instructors. Communication & Coordination Communicate schedule changes, reminders, and event updates to families via email, WhatsApp, or internal platforms. Assist in preparing newsletters, notices, and bulletins for parents and staff. Coordinate between coaching staff, operations, and the finance team to ensure alignment. Assist with on boarding new swimmers and facilitate orientation sessions or facility tours. Billing & Payment Support Assist with the collection and tracking of payments. Generate and send invoices or payment reminders to clients when needed. Reconcile attendance records with billing to ensure accuracy. Event & Program Support Support the planning and execution of swim meets, seasonal programs, and award ceremonies. Help organize registration for special events, workshops, or private lessons. Maintain lists of participants and assist with logistics. Skills Required Skills & Qualifications Proven experience in an administrative or customer-facing role (preferably in a sports, recreation, or educational environment). Strong verbal and written communication skills in English; additional languages (e.g., Arabic) are a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM/scheduling software. Excellent time management and multitasking abilities. Ability to handle confidential information with professionalism and discretion. Friendly, approachable demeanor with a positive attitude and customer service mindset. Ability to work evenings and weekends based on program schedules. Preferred Qualifications Diploma or bachelor's degree in Business Administration, Sports Management, Hospitality, or related field. Familiarity with aquatic center operations or previous experience in a swim school or fitness facility. First Aid/CPR certification (preferred, not mandatory).
#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
Doha, Doha
IRS Tunisia
Posted today
Job Viewed
Job Description
Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
Doha, Doha
IRS Tunisia
Posted today
Job Viewed
Job Description
Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Office administrators Jobs in Doha !
6
Administrative Assistant
Doha, Doha
IRS Tunisia
Posted today
Job Viewed
Job Description
Diploma or bachelor's degree
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
- Should have at least 4 years experience as admin assistant
- Any nationality can apply
**Salary**: QAR2,400.00 - QAR3,150.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- admin Assistant: 4 years (preferred)
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
Doha, Doha
DETROIT GARAGE
Posted today
Job Viewed
Job Description
URGENT HIRING!
POSITION: ADMINISTRATIVE ASSISTANT (MALE)
**Administrative Assistant Job Responsibilities**:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
OTHER REQUIREMENTS:
1. VALID QID WITH NOC
2. LOCAL HIRE, CAN START IMMEDIATELY
3. MALE APPLICANTS ONLY
**Job Types**: Full-time, Contract
Contract length: 24 months
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you in Qatar?
**Education**:
- Diploma (preferred)
**Experience**:
- admin assistant: 3 years (preferred)
**Language**:
- English/Arabic (preferred)
POSITION: ADMINISTRATIVE ASSISTANT (MALE)
**Administrative Assistant Job Responsibilities**:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
OTHER REQUIREMENTS:
1. VALID QID WITH NOC
2. LOCAL HIRE, CAN START IMMEDIATELY
3. MALE APPLICANTS ONLY
**Job Types**: Full-time, Contract
Contract length: 24 months
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Are you in Qatar?
**Education**:
- Diploma (preferred)
**Experience**:
- admin assistant: 3 years (preferred)
**Language**:
- English/Arabic (preferred)
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant
Doha, Doha
Ideas Smart Solutions
Posted today
Job Viewed
Job Description
**Job Summary**:
**Company's Requirements**:
- High school diploma or equivalent education required,
- 3 years of administrative assistant experience, and
- Knowledge of appropriate software including: Microsoft Office, Outlook and Adobe Acrobat
**Duties & Responsibilities**:
- Assist Operations' Manager in managing daily company operations to ensure positive, safe and profitable working environment.
- Answering queries from customers.
- Prepares sales quotation and PO
- Receive and process incoming invoices, verifying their accuracy and completeness.
- Liaise with relevant departments to ensure that invoices are properly coded and approved for payment.
- Collaborate with various departments to gather purchase requisitions and necessary documentation.
- Generate local purchase orders accurately and in a timely manner, ensuring alignment with budgetary constraints and procurement guidelines.
- Communicate with vendors to confirm order details, delivery schedules, and terms.
- Maintain records of invoices, payments, and related documentation in an organized manner.
- Assist the Operations Manager in reviewing contracts, ensuring accuracy and compliance with company policies and legal requirements.
- Identify any discrepancies or potential issues within contracts and bring them to the attention of the Operations Manager.
- Maintain a systematic filing system for contracts and related documentation.
- Address inquiries and discrepancies related to invoices promptly and professionally.
- Answers phone calls, schedules meetings and supports visitors.
- Supports team by performing tasks related to organization and strong communication.
- Workflow tracking
- Support the Operations Manager in the preparation and submission of tenders by collecting necessary documents, compiling information, and ensuring submission deadlines are met.
- Assist in organizing and documenting tender-related communications, ensuring clear records are maintained.
**Authorized to**:
- Address operational, technical and mechanical issues in a timely manner.
- Delegate daily work assignments and schedules for employees.
- Report discrepancies and problems to the supervisor
- Manage direct reporting to General Manager related to financial, business, and administration matters.
**Skills Required**:
- Reporting Skills,
- Administrative Writing Skills,
- Managing Processes,
- Organization and Interpersonal Skills,
- Analyzing Information,
- Professionalism,
- Problem Solving, and
- Inventory Control
Work Remotely
- No
**Job Types**: Full-time, Permanent
COVID-19 considerations:
All employees follow the COVID-19 protocol provided by MOPH Qatar.
**Language**:
- English (preferred)
**Company's Requirements**:
- High school diploma or equivalent education required,
- 3 years of administrative assistant experience, and
- Knowledge of appropriate software including: Microsoft Office, Outlook and Adobe Acrobat
**Duties & Responsibilities**:
- Assist Operations' Manager in managing daily company operations to ensure positive, safe and profitable working environment.
- Answering queries from customers.
- Prepares sales quotation and PO
- Receive and process incoming invoices, verifying their accuracy and completeness.
- Liaise with relevant departments to ensure that invoices are properly coded and approved for payment.
- Collaborate with various departments to gather purchase requisitions and necessary documentation.
- Generate local purchase orders accurately and in a timely manner, ensuring alignment with budgetary constraints and procurement guidelines.
- Communicate with vendors to confirm order details, delivery schedules, and terms.
- Maintain records of invoices, payments, and related documentation in an organized manner.
- Assist the Operations Manager in reviewing contracts, ensuring accuracy and compliance with company policies and legal requirements.
- Identify any discrepancies or potential issues within contracts and bring them to the attention of the Operations Manager.
- Maintain a systematic filing system for contracts and related documentation.
- Address inquiries and discrepancies related to invoices promptly and professionally.
- Answers phone calls, schedules meetings and supports visitors.
- Supports team by performing tasks related to organization and strong communication.
- Workflow tracking
- Support the Operations Manager in the preparation and submission of tenders by collecting necessary documents, compiling information, and ensuring submission deadlines are met.
- Assist in organizing and documenting tender-related communications, ensuring clear records are maintained.
**Authorized to**:
- Address operational, technical and mechanical issues in a timely manner.
- Delegate daily work assignments and schedules for employees.
- Report discrepancies and problems to the supervisor
- Manage direct reporting to General Manager related to financial, business, and administration matters.
**Skills Required**:
- Reporting Skills,
- Administrative Writing Skills,
- Managing Processes,
- Organization and Interpersonal Skills,
- Analyzing Information,
- Professionalism,
- Problem Solving, and
- Inventory Control
Work Remotely
- No
**Job Types**: Full-time, Permanent
COVID-19 considerations:
All employees follow the COVID-19 protocol provided by MOPH Qatar.
**Language**:
- English (preferred)
This advertiser has chosen not to accept applicants from your region.
9