26 Office Management Positions jobs in Doha

Our client is a recognised provider of luxury hospitality and dining experiences based in Doha . Alongside their core hospitality offerings, they also curate and manage an exclusive, high-profile global touring event known for its elegance and prestige. They are currently seeking a Marketing Office Coordinator to their growing team.

Responsibilities

• Prepare, process, and track all Purchase Request Forms (PRFs) to ensure timely approvals and compliance.
• Coordinate with suppliers and vendors on contracts, invoicing, and service delivery.
• Support logistics for marketing and communications activities, including shipments, event materials, and supplier schedules.
• Maintain organized records and documentation for procurement, contracts, and departmental reporting.
• Assist with internal workflows by ensuring all approvals, deadlines, and submissions are met on time.
• Provide administrative and operational support to the Marketing & Communications team.

Requirements

• Must be based in Qatar
• Relevant experience in the luxury hospitality or Food & Beverage industry

Due to the high volume of applications, please note that only shortlisted candidates will be contacted. If you do not hear from us within two weeks, kindly consider your application unsuccessful at this time. Thank you for your understanding.

The SR Group (Dubai) Limited is acting as an Employment Agency in relation to this vacancy.

Please note that your personal information will be treated in accordance with our Privacy Policy.

Our client is a recognised provider of luxury hospitality and dining experiences based in Doha . Alongside their core hospitality offerings, they also curate and manage an exclusive, high-profile global touring event known for its elegance and prestige. They are currently seeking a Marketing Office Coordinator to their growing team.

Responsibilities

• Prepare, process, and track all Purchase Request Forms (PRFs) to ensure timely approvals and compliance.
• Coordinate with suppliers and vendors on contracts, invoicing, and service delivery.
• Support logistics for marketing and communications activities, including shipments, event materials, and supplier schedules.
• Maintain organized records and documentation for procurement, contracts, and departmental reporting.
• Assist with internal workflows by ensuring all approvals, deadlines, and submissions are met on time.
• Provide administrative and operational support to the Marketing & Communications team.

Requirements

• Must be based in Qatar
• Relevant experience in the luxury hospitality or Food & Beverage industry

Due to the high volume of applications, please note that only shortlisted candidates will be contacted. If you do not hear from us within two weeks, kindly consider your application unsuccessful at this time. Thank you for your understanding.

The SR Group (Dubai) Limited is acting as an Employment Agency in relation to this vacancy.

Please note that your personal information will be treated in accordance with our Privacy Policy.

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Our client is a recognised provider of luxury hospitality and dining experiences based in

Doha . Alongside their core hospitality offerings, they also curate and manage an exclusive, high-profile global touring event known for its elegance and prestige. They are currently seeking a

Marketing Office Coordinator

to their growing team. Responsibilities

Prepare, process, and track all Purchase Request Forms (PRFs) to ensure timely approvals and compliance. Coordinate with suppliers and vendors on contracts, invoicing, and service delivery. Support logistics for marketing and communications activities, including shipments, event materials, and supplier schedules. Maintain organized records and documentation for procurement, contracts, and departmental reporting. Assist with internal workflows by ensuring all approvals, deadlines, and submissions are met on time. Provide administrative and operational support to the Marketing & Communications team. Requirements

Must be based in Qatar Relevant experience in the luxury hospitality or Food & Beverage industry Due to the high volume of applications, please note that only shortlisted candidates will be contacted. If you do not hear from us within two weeks, kindly consider your application unsuccessful at this time. Thank you for your understanding. The SR Group (Dubai) Limited is acting as an Employment Agency in relation to this vacancy. Please note that your personal information will be treated in accordance with our Privacy Policy.

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About the job PMO Manager Responsibilities

• Drive the implementation and compliance of project management guidelines and tools.
• Monitor and report on the timely execution of strategic and operational enhancement projects.
• Coordinate with project managers to gather updates, highlight issues, and ensure adherence to project guidelines.
• Maintain the organization's project management body of knowledge in line with leading practices.
• Collaborate with HR to develop project management training and development initiatives.

Qualifications & Experience

• Bachelors Degree in Engineering, Finance, Business Administration, or a related field. A postgraduate degree (MSc, MBA, PGD) is a plus.
• 6-8 years of experience in Program/Project Management and Governance.
• 2-4 years of experience in a managerial role.
• Professional Certification in Project Management (Prince 2 or PMP).
• Ability to work effectively with all levels of an organization, from C-level to individual contributors.
• Expertise in MS Project or other project management tools.

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About the job PMO Manager Responsibilities

Drive the implementation and compliance of project management guidelines and tools.

Monitor and report on the timely execution of strategic and operational enhancement projects.

Coordinate with project managers to gather updates, highlight issues, and ensure adherence to project guidelines.

Maintain the organization's project management body of knowledge in line with leading practices.

Collaborate with HR to develop project management training and development initiatives.

Qualifications & Experience

Bachelors Degree in Engineering, Finance, Business Administration, or a related field. A postgraduate degree (MSc, MBA, PGD) is a plus.

6-8 years of experience in Program/Project Management and Governance.

2-4 years of experience in a managerial role.

Professional Certification in Project Management (Prince 2 or PMP).

Ability to work effectively with all levels of an organization, from C-level to individual contributors.

Expertise in MS Project or other project management tools.

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Position Brief The PMO Advisor is responsible for overseeing the entire portfolio of collective projects and programs across the organization. It manages the allocation of resources, prioritizes projects based on strategic objectives, and monitors performance across the various programs, within Assets Affairs. This role has to provide expert advice and guidance to the Asset Affair’s Director in relation to the transformation of the Department to achieve Asset Maintenance best practice.

Strategic Responsibilities

• Responsible for all aspects of program/project management of AA (including planning, organizing, scheduling, and tracking projects throughout the agile lifecycle of the department program.) and advise the Director accordingly.
• Interpret, explain, and communicate relevance of applicable laws, rules and regulations affecting the O&M business activities.
• Ensure that highest standards of professional conduct, ethics and integrity are maintained during the execution of the responsibilities.

Operational Responsibilities

• Advise the Asset Affairs’ Director by giving expert technical, strategic and financial business advice on all elements relating to the O&M business in Qatar
• Ensure departments (DNOM&ROMD) compliance with all processes and procedures to meet the set targets and compliance to KPI of AA.
• Advise or/and manage PMC(s) (as directed by DNOMD & ROMD Manager and Asset Affairs’ Director) to ensure all operational system and process risks are controlled, contract benefits are realized and all Governance and regulatory requirements are complied.
• Advise and evaluate corporate policy and programme practices, define problem areas, develop and direct implementation of policy decisions and practices to improve AA
• Monitor, organize and conduct appropriate activities within various Sections to manage risks, progress of works and financial performance within Assets Affairs.
• Share relevant knowledge and experience, understand and communicate to others the various aims, concepts, principles and practices to deliver world class services within the wider Corporate and Governmental framework.
• Attend and reports to Asset Affairs’ Executive Management and DNOMD & ROMD Management Meetings, as well as provide input and observation in relation to O&M activities and facilitate progress of issues raised.
• Ensure adherence to Health and Safety Procedures and all PWA policies, procedures and regulations.
• Collaborate with other Sections and Departments to undertake all activities necessary to achieve KPIs by agreeing activities and outputs requested for team as directed by Departments Manager and Asset Affairs’ Director.
• Reviewing the risk assessment of assets with team and identify need and modification required to manage departments performance.
• Prepare, and provide regul

Skills

Qualification:

• Bachelor’s Degree or higher-level qualification in a relevant subject.
• Education qualification obtained from North America, West Europe, Australia
• Holder of Chartered Membership in relevant discipline (e.g. Engineering) would be an advantage
• Holder of Accreditation from known Institute would be an advantage.

Experience

• Minimum of 30 years' experience of total working, with minimum of 10 years in PMO activities and minimum of 5 years working in Operation and Maintenance organization.
• Has undertaken similar task as per above Position Brief and able to demonstrate technical competencies and skill in the listed Functional Responsibilities.
• In depth knowledge of Operation & Maintenance, Project Management, Contract Management or/and Financial Management.
• Knowledge of Health and Safety, Quality Assurance and Control Procedures.
• Ability to influence and engage stakeholders and staff at all levels within the organization.
• Self‐motivated, team player, taking responsibility for self and team delivery to deadlines.
• Able to work at all levels with clients and management.
• Experience of working in a multidisciplinary organization preferably in the Middle East.
• Ability to deliver and support change.

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Position Brief The PMO Advisor is responsible for overseeing the entire portfolio of collective projects and programs across the organization. It manages the allocation of resources, prioritizes projects based on strategic objectives, and monitors performance across the various programs, within Assets Affairs. This role has to provide expert advice and guidance to the Asset Affair’s Director in relation to the transformation of the Department to achieve Asset Maintenance best practice. Strategic Responsibilities

Responsible for all aspects of program/project management of AA (including planning, organizing, scheduling, and tracking projects throughout the agile lifecycle of the department program.) and advise the Director accordingly. Interpret, explain, and communicate relevance of applicable laws, rules and regulations affecting the O&M business activities. Ensure that highest standards of professional conduct, ethics and integrity are maintained during the execution of the responsibilities. Operational Responsibilities

Advise the Asset Affairs’ Director by giving expert technical, strategic and financial business advice on all elements relating to the O&M business in Qatar Ensure departments (DNOM&ROMD) compliance with all processes and procedures to meet the set targets and compliance to KPI of AA. Advise or/and manage PMC(s) (as directed by DNOMD & ROMD Manager and Asset Affairs’ Director) to ensure all operational system and process risks are controlled, contract benefits are realized and all Governance and regulatory requirements are complied. Advise and evaluate corporate policy and programme practices, define problem areas, develop and direct implementation of policy decisions and practices to improve AA Monitor, organize and conduct appropriate activities within various Sections to manage risks, progress of works and financial performance within Assets Affairs. Share relevant knowledge and experience, understand and communicate to others the various aims, concepts, principles and practices to deliver world class services within the wider Corporate and Governmental framework. Attend and reports to Asset Affairs’ Executive Management and DNOMD & ROMD Management Meetings, as well as provide input and observation in relation to O&M activities and facilitate progress of issues raised. Ensure adherence to Health and Safety Procedures and all PWA policies, procedures and regulations. Collaborate with other Sections and Departments to undertake all activities necessary to achieve KPIs by agreeing activities and outputs requested for team as directed by Departments Manager and Asset Affairs’ Director. Reviewing the risk assessment of assets with team and identify need and modification required to manage departments performance. Prepare, and provide regul Skills

Qualification: Bachelor’s Degree or higher-level qualification in a relevant subject. Education qualification obtained from North America, West Europe, Australia Holder of Chartered Membership in relevant discipline (e.g. Engineering) would be an advantage Holder of Accreditation from known Institute would be an advantage. Experience

Minimum of 30 years' experience of total working, with minimum of 10 years in PMO activities and minimum of 5 years working in Operation and Maintenance organization. Has undertaken similar task as per above Position Brief and able to demonstrate technical competencies and skill in the listed Functional Responsibilities. In depth knowledge of Operation & Maintenance, Project Management, Contract Management or/and Financial Management. Knowledge of Health and Safety, Quality Assurance and Control Procedures. Ability to influence and engage stakeholders and staff at all levels within the organization. Self‐motivated, team player, taking responsibility for self and team delivery to deadlines. Able to work at all levels with clients and management. Experience of working in a multidisciplinary organization preferably in the Middle East. Ability to deliver and support change.

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Overview

The Plaza Doha LXR hotels & resorts is seeking a Sales, Marketing & Executive Office Coordinator to provide comprehensive administrative support to both the Sales & Marketing team and the Executive Office. This role ensures smooth daily operations, handling client communications, supporting sales activities, coordinating executive correspondence, and managing office projects. The position requires a highly organized, detail-oriented, and proactive individual who contributes to the hotel's professionalism, accuracy, and cross-department coordination.

Location: The Plaza Doha, LXR Hotel & Resorts, Saeed Bin Al Aas St; C Ring Road Umm Ghuwailina Area, Doha

What will I be doing?

You will perform duties to the highest standards as a Sales, Marketing & Executive Office Coordinator , providing support across executive and sales/marketing activities.

Executive Office Responsibilities

• Open, sort, date-stamp, and distribute all incoming mail, faxes, and printed materials; prepare and send outgoing mail, both interoffice and external.
• Draft and prepare correspondence, memos, and complex numerical/financial reports as instructed, including communication on behalf of management.
• Duplicate, copy, distribute, and mail materials for the office.
• Coordinate assigned projects and activities, attend meetings, take minutes, and follow up on action items to ensure timely completion.
• Order and maintain office supplies and equipment, ensuring proper organization and inventory control.
• Maintain filing systems, databases, and office records in an orderly and professional manner.
• Use and manage the property's email system, maintaining the Executive Office inbox and assisting with the General Manager's email communications as required.
• Greet internal and external guests professionally, announce visitors, and handle inquiries or requests appropriately.
• Support the Executive Office in planning and coordinating meetings, VIP visits, and hotel events.
• Perform additional supportive administrative tasks as assigned by management.
• Provide day-to-day administrative support to the Sales & Marketing team.
• Prepare proposals, contracts, quotations, and other correspondence for prospective and existing clients.
• Initiate and manage group reservations, build group blocks in the PMS, prepare rooming lists, and communicate changes or updates with clients.
• Assist sales managers with site inspections, ensuring smooth coordination and professional representation of hotel facilities.
• Maintain and update client databases, sales records, reports, and tracking systems.
• Handle incoming inquiries, phone calls, and emails, ensuring prompt and professional responses.
• Assist with data entry using Delphi, Microsoft Word, and Excel, as well as filing, copying, faxing, and distributing internal and external documents.
• Support weekly sales meetings, group pickup meetings, and other scheduled business operation meetings by preparing materials, taking notes, and coordinating logistics.
• Assist with special projects assigned by management and support the execution of sales and marketing initiatives.
• Maintain clean, organized work areas and foster positive working relationships with other departments, team members, and guests.

What are we looking for?

A Sales, Marketing & Executive Office Coordinator serving Hilton brands is expected to work on behalf of our guests and collaborate closely with team members. To successfully fill this role, you should demonstrate the following:

• Minimum 1-2 years of experience in an administrative, coordinator, or sales support role, preferably in a hospitality environment.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple projects and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• High attention to detail, accuracy, and follow-through.
• Strong interpersonal skills and the ability to deal with a variety of audiences with patience, tact, and diplomacy.
• Ability to work independently and exercise sound judgment and discretion.
• Strong analytical, problem-solving, and research skills.
• Proficiency in handling office equipment such as multi-line telephones, fax machines, copiers, and scanners.
• Knowledge of hotel systems such as Delphi, Opera, or other CRM/PMS platforms is an advantage.

Preferred capabilities and distinctions:

• Previous experience working within a Conference and Events environment
• Knowledge of the hotel property management systems

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision is to fill the earth with the light and warmth of hospitality, uniting us as a team to create remarkable experiences-our Team Members are at the heart of it all.

Overview

The Plaza Doha LXR hotels & resorts is seeking a Sales, Marketing & Executive Office Coordinator to provide comprehensive administrative support to both the Sales & Marketing team and the Executive Office. This role ensures smooth daily operations, handling client communications, supporting sales activities, coordinating executive correspondence, and managing office projects. The position requires a highly organized, detail-oriented, and proactive individual who contributes to the hotel’s professionalism, accuracy, and cross-department coordination.

Location: The Plaza Doha, LXR Hotel & Resorts, Saeed Bin Al Aas St; C Ring Road Umm Ghuwailina Area, Doha

What will I be doing?

You will perform duties to the highest standards as a Sales, Marketing & Executive Office Coordinator , providing support across executive and sales/marketing activities.

Executive Office Responsibilities

• Open, sort, date-stamp, and distribute all incoming mail, faxes, and printed materials; prepare and send outgoing mail, both interoffice and external.
• Draft and prepare correspondence, memos, and complex numerical/financial reports as instructed, including communication on behalf of management.
• Duplicate, copy, distribute, and mail materials for the office.
• Coordinate assigned projects and activities, attend meetings, take minutes, and follow up on action items to ensure timely completion.
• Order and maintain office supplies and equipment, ensuring proper organization and inventory control.
• Maintain filing systems, databases, and office records in an orderly and professional manner.
• Use and manage the property’s email system, maintaining the Executive Office inbox and assisting with the General Manager’s email communications as required.
• Greet internal and external guests professionally, announce visitors, and handle inquiries or requests appropriately.
• Support the Executive Office in planning and coordinating meetings, VIP visits, and hotel events.
• Perform additional supportive administrative tasks as assigned by management.
• Provide day-to-day administrative support to the Sales & Marketing team.
• Prepare proposals, contracts, quotations, and other correspondence for prospective and existing clients.
• Initiate and manage group reservations, build group blocks in the PMS, prepare rooming lists, and communicate changes or updates with clients.
• Assist sales managers with site inspections, ensuring smooth coordination and professional representation of hotel facilities.
• Maintain and update client databases, sales records, reports, and tracking systems.
• Handle incoming inquiries, phone calls, and emails, ensuring prompt and professional responses.
• Assist with data entry using Delphi, Microsoft Word, and Excel, as well as filing, copying, faxing, and distributing internal and external documents.
• Support weekly sales meetings, group pickup meetings, and other scheduled business operation meetings by preparing materials, taking notes, and coordinating logistics.
• Assist with special projects assigned by management and support the execution of sales and marketing initiatives.
• Maintain clean, organized work areas and foster positive working relationships with other departments, team members, and guests.

What are we looking for?

A Sales, Marketing & Executive Office Coordinator serving Hilton brands is expected to work on behalf of our guests and collaborate closely with team members. To successfully fill this role, you should demonstrate the following:

• Minimum 1–2 years of experience in an administrative, coordinator, or sales support role, preferably in a hospitality environment.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple projects and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• High attention to detail, accuracy, and follow-through.
• Strong interpersonal skills and the ability to deal with a variety of audiences with patience, tact, and diplomacy.
• Ability to work independently and exercise sound judgment and discretion.
• Strong analytical, problem-solving, and research skills.
• Proficiency in handling office equipment such as multi-line telephones, fax machines, copiers, and scanners.
• Knowledge of hotel systems such as Delphi, Opera, or other CRM/PMS platforms is an advantage.

Preferred capabilities and distinctions:

• Previous experience working within a Conference and Events environment
• Knowledge of the hotel property management systems

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision is to fill the earth with the light and warmth of hospitality, uniting us as a team to create remarkable experiences—our Team Members are at the heart of it all.

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