87 Administration jobs in Doha

About the role

Provides administration support for the smooth functioning of the Corporate Planning department on a daily basis. Performs secretarial duties, which require the handling of confidential and sensitive information. Represents the department through the management of correspondence, telephone and personal contacts. Undertakes projects as directed by the SVP Corporate Planning in order to support Department/Corporate initiatives.

Responsibilities:

Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.

Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the SVP Corporate Planning, to record, filter, disseminate and communicate all incoming and outgoing matters.

Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained.

Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.

Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.

Refers routine matters to appropriate person for action and follows up to ensure completion.

Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You'll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what's never been done before.

Together, everything is possible.

Qualifications

Qualifications - External

About you

Relevant College or University qualification to min Bachelor's degree or equivalent.

Minimum 4 years of relevant experience

Excellent communication and computer skills

Excellent written/spoken English

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before. So, whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community

• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
• Assist in developing necessary administration policies and procedures.
• Support all internal stakeholders on office and accommodations budget.
• Solve and follow up on office and accommodation's requests and maintenance issues.
• Observe and maintain Boecker professional image and appearance on campus.
• Contribute in arranging office space and desks distribution.
• Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
• Maintain accurate company address list.
• Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions to ensure appropriate approval and respect of assigned department's budget.
• Receive purchased items and check quality, quantity and specifications.
• Sustain proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Support in forecasting requirements and order products to meet office demands.
• Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.
• Handle an effective physical and electronic archiving and filing system.
  
  

• Bachelor's Degree in Business Administration or equivalent.
• At least 2 years of experience in Administration.
• Proficiency in English is a must.
• Computer Knowledge: Microsoft Office.

Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.

Supervise Boecker administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager's guidance.

Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.

Assist in developing necessary administration policies and procedures.

Support all internal stakeholders on office and accommodations budget.

Solve and follow up on office and accommodation's requests and maintenance issues.

Observe and maintain Boecker professional image and appearance on campus.

Contribute in arranging office space and desks distribution.

Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.

Maintain accurate company address list.

Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).

Perform administrative and support duties to all departments when needed.

Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.

Review requisitions to ensure appropriate approval and respect of assigned department's budget.

Receive purchased items and check quality, quantity and specifications.

Sustain proper inventory levels of office supplies.

Report and follow up on claims to suppliers for defective items, shortage, or missing parts.

Support in forecasting requirements and order products to meet office demands.

Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.

Handle an effective physical and electronic archiving and filing system.

Requirements:

Bachelor's Degree in Business Administration or equivalent.

At least 2 years of experience in Administration.

Proficiency in English is a must.

Computer Knowledge: Microsoft Office.

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

• JOB OVERVIEW

We are seeking a highly organized and proactive Administration & Logistics Executive to support the daily operations of our dynamic team. In this role, you will be responsible for ensuring smooth logistics and administrative processes, managing office tasks, and providing essential support to various departments. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Position and Reporting Structure
As Administration & Logistics Executive, you will report directly to the Customer Services Operations Manager and will be an integral part of our Administrative team.

• KEY DUTIES AND RESPONSIBILITIES

Plan, coordinate and monitor inbound and outbound logistics operations.
Ensure timely and accurate submission of documentation for shipping, customs clearance, and inventory records.
Prepare the goods to be in accordance with Dedienne Aerospace packaging standards.
Liaise with suppliers and logistic providers in order to ensure timely shipments.
Identify and resolve logistics issues to optimize efficiency and reduce costs.
Utilize ERP software to manage goods receipt, track logistics activities, update records and generate reports.
Maintain accurate and up-to-date records of shipments, supplier transactions and logistics operations.
Provide general administrative and clerical support to various departments, including engineering, procurement, and logistics teams.
Maintain accurate records and filing systems, both digital and physical.
Handle internal and external communication, including emails and phone calls.
Process purchase orders and assist in preparing monthly expense reports.
Support HR and Finance teams with documentation, data entry, record-keeping, and compliance tasks.
Support audits by maintaining accurate documentation and assisting with regulatory requirements.
Monitor and manage office supplies, placing orders when necessary and ensuring cost-effectiveness.
Coordinate with internal departments to understand their needs and provide timely solutions.
Follow all safety protocols and standards while performing daily assignments.
Complete any additional tasks or special assignments as instructed by the Manager, or ad-hoc duties as required.
Handle confidential information with discretion, ensuring it is stored securely and shared only with authorized personnel.

• QUALIFICATIONS

Proven experience in logistics and supply chain management min 3 5 years
Bachelor s degree in Business Administration, Office Management, or a related field (preferred)
Associate degree or relevant certification may be considered with sufficient experience
3-5 years of administrative experience
Basic understanding of accounting principles
Proficiency in MS Office
Strong organizational, multitasking, and communication skills
Strong interpersonal skills for effective communication across departments
A proactive attitude with a problem-solving mindset
Ability to handle confidential information with discretion
Ability to work in a fast-paced environment and manage multiple priorities

Company Industry

• Airlines
• Aviation

Department / Functional Area

• Logistics
• Supply Chain

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