25 Administration jobs in Doha

Petroplan is seeking to hire a Head of Resource Planning & Administration for a major client in Qatar.

This is a permanent staff role , directly hired by the client, based in Doha with full family residential status.

The successful candidate will be responsible for:

1. Managing forecasting, identification, allocation, and provision of manpower resources (Direct Hire and Call-off).
2. Managing Call-off Manpower contracts and Human Resources support.
3. Overseeing translation and supervision of office facilities for Projects, Engineering & Procurement Services Directorate.
4. Meeting objectives and business strategies.

Applicants must have a strong background in Contracts & Administration and possess a large database of overseas candidates across multiple projects.

This is a fast-paced and demanding role requiring over 15 years of management experience and multitasking skills.

JOB CATEGORY

Sales

POSITION

Sales Coordinator

YEARS OF EXPERIENCE

3-4 Years

GENDER

Female

SALARY RANGE

QAR 2, - QAR 5,

APPLICANT LOCATION

In-country Hire Only

Description

We are the leading security system and physical security installation company in Qatar. We are prime focus on security system installation, integration and maintenance.

We are looking for a female Sales coordinator cum front Desk administration who has the background in MEP / IT industry.

Roles and Duties :

Support the sales team with administrative tasks & sales reports.

Tracking and following up on sales leads and customer inquiries.

Maintain and update customer databases, sales records, and documentation.

Communicate with clients regarding order status

Support in organizing promotional events or client meetings when required.

Greet and welcome visitors in a professional and friendly manner.

Handle front desk operations, including receiving and sorting daily mail / deliveries.

Manage appointments and meeting room bookings.

Provide technical presentations and demonstrations to prospective clients.

Develop and maintain strong relationships with clients, contractors, and consultants.

Information

Desired Skills & Experience

Qualification :

Bachelor’s degree in / Business administration, Marketing, sales or a related field minimum 2 year experience.

Preferences : Valid Qatar driving License and Arabic speaking

Experience in digital marketing, content creation, social media is a plus.

Requirements :

Proven experience as a sales coordinator.

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in MS Office (Word, Excel, Outlook, CRM).

Ability to work well in a team

High level of professionalism and customer service orientation.

Location

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• Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
• Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the Line Manager.
• Record, filter, disseminate & communicate all incoming and outgoing matters for ready access of line manager.
• Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials among internal staff.
• Compiles reports as directed and ensure that all files are complete and properly maintained.
• Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
• Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
• Refers routine matters to appropriate person for action and follows up to ensure completion.
• Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas) to support employees in department.
• Establishes a confidential filing system for all correspondence generated to and from the Department, categorizes and maintains manuals, sensitive correspondence and other source material.
• Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.
• Follow-up with other sections/departments to ensure requests are carried out and activities are coordinated.
• Arranges required office equipment for new and existing staff, maintains records of department assets.
• Performs other related duties, as assigned, to ensure efficient and effective functioning of the work unit.
  
  

• Bachelor's Degree or Equivalent with Minimum 2 years of job-related experience or
• Diploma with Minimum 3 years of job-related experience
• Ability to work in a cross-culture environment Excellent written and verbal communication skills
• Excellent computer skills, including Microsoft Word, Excel and PowerPoint Maintain confidentiality and self-discipline
• Should be motivated, responsible and focused Self-motivated and highly organized
• Strong interpersonal and team working skills High level of sensitivity and professionalism
• Self-starter, having the ability to work independently with minimal instructions
• Proven ability to work under pressure to defined timescales and proven problem-solving abilities.