23 Office Manager jobs in Doha

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Director of Administration & Head of Office Requirements & Personal Attributes: At least 3 years’ management or senior administrator experience in a corporate or other significant legal/professional service provider. Demonstrated experience in planning creative solutions to handle or manage complex administrative issues Demonstrated IT skills, including working with document management systems. Strong interpersonal and communication skills, including impeccable oral and written communication skills. Outstanding skills in organisation, research, analysis, problem solving and time management. Demonstrated ability to work under pressure and meet deadlines Leadership skills and ability to work autonomously and as part of a team. High level observance of confidentiality, judgment and discretion. Arabic desirable, not essential Previous experience in the Doha, Qatar. Experience with the operational functions of HR, IT, Finance and Marketing and Finance processes in a professional firm Primary Job Purpose: Office Manager is responsible for all aspects of the office operations and to ensure they are run smoothly and efficiently. Working in close collaboration with the Head of Office and the Director of Administration, Office Manager serves as an administrative liaison between the Head Office and different internal and external stakeholders, while being responsible for monitoring, evaluating and implementing the Firm’s strategic objectives and vision. The role requires a business-minded, service-oriented professional who understands and will promote the office objectives, services, and will form fundamental part of the enhancement and innovative ideas of the current operations and procedures. The role is client and employee facing with the responsibility of dealing with clients (internal & external), staff, suppliers and consultants. The successful candidate must be a self-starter, creative problem solver and a team player who is collaborative, yet comfortable making decisions. Fluent in oral and written communication skills, service delivery oriented, proactive, with a “can do” attitude, are a few essential attributes. The ideal candidate also thrives on meeting challenges in a demanding environment. Duties & Responsibilities: The Office Manager’s core responsibilities include but are not limited to: Overseeing and controlling the daily operations of the office, including managing and coordinating workstations, parking allocation, security access cards and general supplies for the office, such as stationery, kitchen provisions, and equipment needed for the office operational activities. (Administration) Preparing key messages and drafting communications to be shared with the office staff and different stakeholders. (All Business Services Units) Collaborating with the Head of Office (HOO) on making recommendations to changes in the procedures and services in order to increase efficiency and ensure continuous operational improvement. (All Business Services Units) Adhere to the company policy on a green and sustainable environment by reducing waste of paper, electricity, minimizing single use plastic, etc. Coordinating the office’s day- to- day operational activities with the HOO and Director of Administration, acting as a liaison between vendors, clients, support and business functions when required. (Administration). Ensure all SLA’s (Service Level Agreements) are compliant with Data Protection and saved in DMS (Epona). Managing Reception and Administration team shifts, to ensure adequate cover at all times and the provision of a consistent and excellent customer service. (Administration). Assisting in pre-event preparation with the Marketing Department, including managing booking, arranging travel, memberships and conference / seminar registrations, transport and accommodation in coordination with Travel Help Desk. (Marketing + Administration + HR) Assisting in administrative and training related matters during the Life Cycle of Employment for office staff in coordination with the HR Manager/Senior Manager in the office. Collaborates with the HOO to identify, prepare and make recommendations on Business Development opportunities. (Marketing) Supervising, training and monitoring the office Administration and Professional Service staff to ensure delivery of excellent customer service to internal and external clients. (Administration) Identifying and acting on opportunities to improve the efficient and correct use of IT available resources in the office and guiding staff to ensure the compliance with the firm’s IT policies and best practice guides for the office (in coordination with the responsible IT heads). (IT) Deals with office maintenance requirements in coordination with the Facilities Manager. (Administration) Supports the HOO and Director of Administration with the budgeting process, ensuring that required operational resources are included in the office budget. (Administration & Finance) Liaises with various departments and the HOO to ensure that time recording and billing deadlines for the office are met. (Finance) Ensures that all matter-related documents are filed on Document Management System. Prompting lawyers to consistently contribute to the Knowledge Bank. Supervising, managing and training Secretaries in coordination with the Secretarial Services Manager to ensure that resources are allocated to provide excellent and reliable sercretarial support to the Fee Earners. (Secretarial Services) In collaboration with the HOO monitors and manages compliance and regulatory issues and changes impacting the office operations and clients. (Group Compliance) Ensuring office staff are adhering to firm policies. (Group Compliance) Escalate any complaints, data breaches and instances of non-compliance with firm policies or procedures to the Chief Risk & Compliance Officer. (Group Compliance) Ensuring all staff complete and submit the Annual Declaration for Compliance with firm policies. (Group Compliance) Maintain training records and ensure mandatory training completion by all office staff. (Group Compliance) Liaising with the Group Compliance department to review and provide office related information for the renewal of office insurance policies. (Group Compliance) Ensure onboarding documentation is collected for new vendors, including any required due diligence forms or contracts. (Group Compliance) Regularly updating the office information (license numbers and certificates) within the Group Compliance Client Information Request document. (Group Compliance). Collaborates with the Head of Office to coordinate Cross-Selling and Cross-Training meetings and trainings to support knowledge sharing between the lawyers and the office practices. (Marketing + Knowledge Management) Safeguards the safe box containing any office valuables Administers and processes all Petty Cash transactions within the parameters of the firm’s Finance Department policies and procedures. Maintains the Petty Cash float. Prepares Reimbursement Claims on a weekly basis (when and where required). (Finance) Manage recruitment, onboarding, performance reviews, and staff engagement initiatives for secretarial and admin teams in coordination with HR BP (HR & Recruitment). Oversee secretarial teams, ensure compliance with office KPIs, and coordinate administrative and financial responsibilities. (Operations & Office Management) Assist in organizing internal staff events, client-facing events, and gifting activities to enhance engagement and client relations (Business Development & Events). Actively being involved in the collections and taking the necessary actions to meet targets and improve office collection (Collections Management- Finance) Coordinate CSR events, encourage team participation, and manage volunteer programs and charity initiatives as outlined by the CSR Committee (CSR & Community Engagement). Ensure adherence to sustainability policies and meet ISO audit requirements, including but not limited to First Aid and Fire Warden training (ISO Certification Compliance). Relationships: Director of Administration Head of Office Chief Operating Officer Business Services Chiefs Heads of Departments Fee Earners Internal Clients External Clients Business Services Support (Administration, HR, Finance, Marketing, Group Compliance, IT, Knowledge Management, Secretaries) Diversity, Equity & Inclusion: Essential to our success as a Professional Organization is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences. We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability. Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

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Coverage : Entire practice, Audit, Tax, and Advisory

Description

Leads overall day-to-day Front and Back Office operations.

Directly manages commercial activities including bid bonds, supplier registrations, supplier portal management, RFP initial acquisition, and company CR/registration monitoring and updates.

Oversees HR policies and processes, expenses, travel bookings with JFC central desk, leave management, communications, and Time and Attendance support, including offers and terminations in coordination with Group HR (dotted line reporting).

Manages the Finance Executive role.

Coordinates IT controls with Group IT (dotted line reporting).

Supervises Reception, Drivers, and Office Administration.

Employment Type : Full Time

Company Industry : Accounting & Auditing

Department / Functional Area : Accounts, Taxation, Audit, Company Secretary

Keywords : Organizational Skills, Team Coordination, Problem Solving, Budget Management, Operations Coordinator, Administrative Officer, Office Administration, Business Support Manager, Administrative Manager, Office Administrator

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People Also Search for Office Manager Jobs Welcome to Baker Tilly Middle East & JFC Group, a leading professional services firm with over 40 years of experience in Assurance, Advisory, & Consulting. Headquartered in Dubai, UAE, with 30 offices across the Middle East & Africa, including U.A.E, Oman, Saudi Arabia, Bahrain, Qatar & Seychelles. Baker Tilly is part of Baker Tilly International, the world's tenth largest accounting and business advisory network. Dealing with Baker Tilly means access to global services through its worldwide offices.

Just Fair Consulting Group DMCC

Address: Suite 1801-10 Jumeirah Bay X2, Cluster X, Dubai, UAE

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We are looking for a proactive and organized Office Manager to support our law firm’s operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth. Key Responsibilities Oversee day-to-day office operations and maintain efficient office systems and procedures. Supervise administrative staff and coordinate schedules, tasks, and performance follow-up. Recruit, train, and support office staff; maintain employee records and HR documentation. Develop and implement office policies and standards to ensure smooth workflow and compliance. Assist in business development by identifying opportunities, supporting client outreach, and conducting market research. Manage social media accounts by creating content, posting updates, and analyzing engagement metrics. Ensure timely procurement of office supplies and equipment while optimizing space and layout. Provide regular updates to management through reporting and analysis of operational trends. Skills Qualifications Bachelor’s degree in Business Administration or related field. Fluent in English and Arabic. Experience in office management, HR, or business development. Strong organizational and communication skills. Proficient in MS Office and social media platforms.

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Reports

to: CEO BOQ Operations Designation : Manager Location : Qatar Coverage : Entire practice, Audit, Tax, and Advisory Description Lead overall day-to-day Front and Back Office operations. Directly oversee and perform commercial activities such as bid bonds, supplier registrations, supplier portal management, RFP initial acquisition, and company CR/registration monitoring and updates. Manage HR policies and processes, expenses, travel bookings with JFC central desk, leave, communications, and Time and Attendance. Support offers/terminations with Group HR (dotted line reporting). Manage the Finance Executive role. Coordinate with Group IT to manage IT controls (dotted line reporting). Oversee Reception, Drivers, and Office Administration. Skills Leadership:

Ability to manage a diverse team (Finance, Admin, Drivers) and coordinate effectively with corporate head-office departments like HR and IT. Commercial Acumen:

Handle business-critical tasks such as bids, supplier registrations, and RFP acquisition. HR & Administrative Expertise:

Implement HR policies, manage employee support functions (leave, travel, expenses), and ensure smooth office operations.

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Office Manager opening in Techno Q, preferably bilingual Job Description: Plan, monitor, and analyze key metrics for day-to-day operations to ensure efficient and timely completion of tasks. Adhere to the company’s policies and standards, and ensure that laws and regulations are being followed. Work closely with Management to establish and maintain a trusting, inclusive, and productive environment. Oversee daily operations in collaboration with Managers and department heads, and perform administrative tasks. Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with Management and other executives on special projects. Develop, implement, and monitor day-to-day operational systems and processes to provide visibility into the goals, progress, and obstacles of key initiatives Responsible for implementation of tasks/projects assigned by management. Follow up on action items and ensure deadlines are met. Prepare and edit correspondence, reports, and presentations for the CEO, ensuring accuracy and professionalism. Draft, translate, and proofread Arabic letters and documents. Customer Relations: 1) Receive customer complaints and coordinate with the concerned staff to resolve the problem 2) Contact client after every service provided to measure satisfaction. 3) Prepare and carryout customer satisfaction surveys and statistics accordingly. 4) Visit selected clients to resolve the issues. 5) Log all customer complaints and follow up the relevant action. 6) Adhere to Customer relations policy & procedure & update it if necessary/required by the business. Application Instructions Email your CV to

. Use the subject line:

Office Manager . State your

current and expected salary . Qualified applicants will be contacted for the next steps.

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- Manage the administration of the School: reception, admissions, examinations, marketing and communications, medical facilities; - Produce clear, concise and accurate information to support senior leaders in raising standards of performance in School (including strategic and operational data); - Oversee the procurement of consumables and other resources required to support teaching and learning; - Manage and maintain student data and records; - Oversee production of school reports and transcripts; - Manage the School's Management Information System; - Liaise with the Health and Safety Committee to ensure the site is always a safe environment for all stakeholders (reviewing and updating health and safety policies and ensuring they are observed); - Ensure adequate staff levels to cover for absences and peaks in workload; - Respond to parents' inquiries and complaints; - Assist the Head of Corporate Services in preparing the annual SEC tuition fee application; - Maintain the SEC database through the appropriate portal; - Support the Head of Corporate Services in researching business opportunities and producing effective and appropriate business plans; - Ensure that Head of Corporate Services has accurate and concise data and information; and - Ensure that all deadlines are met. - A minimum of 3 years of secretarial or commercial work experience is essential. - Diploma in Business Studies, Administration or Management is essential. Preferably a Bachelor Degree in Business Studies, Administration or Management; ICDL. - Preferably with strong secretarial skills. - Strong written and oral communication skills. - Strong interpersonal skills. - Ability to plan and organize. - Time management and task prioritization skills. - Ability to work independently and in a team-oriented and collaborative environment. - Knowledge of Microsoft Office suites, including Outlook, Excel, PowerPoint, and Publisher.

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The Pearl Gate Real Estate, a leading real estate company in Qatar, is seeking a highly organized and proactive individual to join our team as an Admin/Office Manager. This role will primarily involve handling administrative tasks, managing back office employees, and providing basic IT support within the real estate sector.

**Responsibilities**:

- Oversee and manage the daily administrative operations of the office.
- Coordinate and supervise back office employees, ensuring their tasks are efficiently carried out.
- Provide basic IT support, troubleshooting common technical issues, and liaising with IT service providers when necessary.
- Maintain office supplies, equipment, and facilities to ensure smooth operations.
- Develop and implement office policies and procedures to enhance efficiency and productivity.
- Manage office budgets, expenses, and financial records.
- Assist in organizing meetings, events, and conferences.
- Maintain and update company databases and records.
- Support the recruitment and onboarding process for new employees.
- Ensure compliance with relevant laws, regulations, and company policies.

**Requirements**:

- Proven experience as an office manager or in a similar administrative role.
- Knowledge of basic IT troubleshooting and familiarity with real estate operations.
- Strong organizational and multitasking skills, with attention to detail.
- Excellent communication and interpersonal abilit
- hr onboarding & exit experience with agents including hiring

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office Manager in Real Estate: 1 year (required)

Key Responsibilities Act as the primary point of contact for the MD/CEO/Chairman on all internal and external matters. Manage the daily operations of the executive office with discretion and efficiency. Handle and prioritize all incoming communications, correspondence, and meeting requests. Prepare, review, and organize reports, presentations, agendas, and minutes on behalf of the executive. Coordinate executive schedules, board meetings, VIP visits, and strategic engagements. Liaise with senior management, department heads, stakeholders, and government authorities. Ensure timely follow-up on decisions, actions, and delegated tasks. Represent the executive office in internal meetings when required and provide clear summaries or instructions. Supervise and mentor junior administrative staff within the executive office. Maintain strict confidentiality of all sensitive company and executive information. Organize travel arrangements, visas, protocol, and event logistics for the executive. Skills Qualifications & Experience Bachelor’s degree in Business Administration, Management, or a related field; MBA preferred. 7–10 years of experience in senior office management or executive support roles in Qatar or the GCC. Thorough understanding of Qatari business culture, protocol, and government relations. Fluent Arabic speaker — this is mandatory. Excellent verbal and written communication skills in both Arabic and English. Strong professionalism, discretion, and diplomacy. Proficient in MS Office Suite and executive communication tools. Highly organized, proactive, and able to multitask effectively in a fast-paced environment.

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**Company Description**

NH Collection brand showcases captivating hotels housed in authentic and unique landmark buildings in key cities of Europe and Latin America. Always determined to go one step beyond the guests’ expectations, hotels are carefully conceived with an eclectic-elegant atmosphere for those who want to make the most of their trip.

You will oversee the day-to-day operations of the Front Office, maintaining Front Office and brand standards and maximizing the quality level of products and services to achieve the highest guest satisfaction. This will include managing the performance of the team members: designing, implementing and monitoring the impact of training (including IT systems and guest service procedures) for all Front Office team members, capturing and implementing best current practice SOPs relating to Front Office operation. Manage the functioning of all departmental team members, facilities, sales and costs, to ensure maximum departmental profit. Drive the implementation of all sales and promotional programmes of the property, taking personal responsibility for driving upselling and ensuring the team has the most up to date knowledge of the property.

**Qualifications**
- College diploma/degree in hotel management or related field
- Previous experience in a Front Office management role
- Strong commercial/business acumen
- Passion for leadership
- Fluent in English - both spoken and written