39 Administrative Staff jobs in Doha

Overview

Oryx University - in partnership with Liverpool John Moores University | Full time

To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data/statistics, compliance, policy, and governance support.

The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.

Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

Reports to: Academic Registrar / Head of Student Experience

Line Management: No direct reports, but may be required to supervise junior colleagues on specific tasks.

Working Conditions: During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

• Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.
• Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.
• Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.
• Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.
• Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.
• Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.
• Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.
• Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.
• Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.
• Undertake any other duties relevant to the role as assigned.

• A bachelor’s degree or equivalent experience in administration, education, or a related field.
• Evidence of continuing professional development in administration, data management, or compliance.
• A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

• Demonstrable experience of providing administrative support in a busy office or professional services environment.
• Experience working with data, records, or databases with a high level of accuracy.
• Experience supporting projects, events, or processes to successful completion.
• Experience in delivering excellent customer service to a range of stakeholders.
• Experience within higher education administration (e.g., student records, exams, timetabling, graduation).
• Experience in policy or compliance-related administration.
• Experience in committee servicing (agendas, minutes, follow-up actions).

• Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.
• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.
• Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.
• Analytical and problem-solving skills, with attention to detail and accuracy.
• Ability to work flexibly across different service areas.
• Knowledge of higher education policies, regulations, and compliance requirements.
• Familiarity with project management tools and techniques.

• A collaborative and proactive approach, with the ability to work effectively in a team and independently.
• Professionalism and discretion when handling confidential or sensitive information.
• Adaptability to changing priorities and willingness to support a variety of tasks.
• Commitment to delivering high-quality service and continuous improvement.

JOB PURPOSE:

The Administration Coordinator plays a central role in managing our organization's facilities bookings, ensuring smooth operational support, coordinating internal and external client services, and maintaining compliance with service standards. The position also involves financial assistance, vendor coordination, internal reporting, and administrative support to Finance and Procurement officer under the supervision of Director of Administration, as well as providing first-level departmental support.

KEY ACCOUNTABILITIES:

• Guide internal and external clients on using our facilities, provide accurate service information, and respond to all routine inquiries professionally.
• Maintain the facility booking calendar, ensuring up-to-date availability and proper scheduling.
• Coordinate with support staff (pantry, reception, drivers, security, IT) for event setups, equipment arrangements, and overtime requirements.
• Liaise with external vendors such as catering companies and hotels; maintain a preferred vendor database.
• Oversee routine facility checks and ensure compliance with security and health and safety standards.
• Track and follow up on facility service charges, payments, and refunds (if any).
• Monitor SLA compliance wherever applicable on service quality, turnaround time, and vendor performance.
• Ensure confidentiality and secure handling of client and internal information.
• Provide daily administrative assistance to the Director of Administration for file management, meeting coordination, reporting, and ongoing initiatives.
• Assist with preparation of presentations, operational reports, and project updates.
• Maintain a filing and retrieval system for operational and administrative records, including meeting documentation.
• Track progress of departmental tasks and support timely completion of strategic projects.
• Coordinate internal communication between Administration and other departments or stakeholders.
• Support special operational assignments or initiatives as directed by the Director of Administration
• Assist the Finance and Procurement Officer in preparing financial reports, document handling, reconciliation activities, and resource database updates.
• Coordinate with Finance team on administrative finance matters.
• Maintain and update PR/PO logs and job cards.
• Provide level 1 support to Finance and Procurement officer for reimbursement of operational and judicial-related expenses in line with established procedures.
• Track operational KPIs and contribute to the monthly facility and finance reporting.

QUALIFICATIONS, EXPERIENCE and SKILLS:

• Bachelor’s degree in Business Administration, Facilities Management, Information Technology or related field is preferable.
• Certification in facilities or office administration is advantageous.
• Fluency in English is required; knowledge of Arabic is a plus.
• 3–5 years of experience in administrative support, facilities coordination, or operations roles.
• Proven ability to multitask and handle a combination of logistics, finance, and client-facing duties.
• Familiarity with SLA monitoring, facility booking systems, and vendor coordination.
• Experience in managing confidential documents and internal workflows.
• Excellent communication and interpersonal skills with both internal teams and external vendors/clients.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong coordination, time management, and organizational abilities.
• Ability to maintain professionalism, discretion, and confidentiality in all tasks.
• Detail-oriented with good problem-solving and reporting skills.

Company Description

HIGH TOWN Decoration and Contracting W.L.L. is a leading design and construction firm based in Doha, Qatar, specializing in high-end residential, commercial, and retail projects. Renowned for innovative design and precise project management, HIGH TOWN consistently delivers exceptional results tailored to each client’s vision. With expertise across interior fit-outs, architectural finishes, and multidisciplinary coordination, the company ensures superior quality and timely project delivery. Committed to sustainability and client satisfaction, HIGH TOWN continues to strengthen its presence within Qatar’s evolving construction and design sector.

This is a full-time, on-site position based in Doha, Qatar. The Administrative Assistant will provide comprehensive administrative and clerical support to ensure the smooth operation of the office. Responsibilities include managing phone calls, scheduling appointments, handling correspondence, maintaining records, and supporting executive staff in day-to-day activities. The ideal candidate will possess strong communication, organizational, and multitasking skills, maintaining professionalism and efficiency in a fast-paced work environment.

• Proven experience in Administrative Assistance or Executive Support
• Strong communication and phone etiquette
• Proficiency in office organization and clerical tasks
• Excellent written and verbal English communication skills
• Ability to work independently and collaboratively
• Familiarity with the construction or design industry is an advantage
• Bachelor’s degree in Business Administration or a related field preferred

This is a full-time, on-site role located in Doha, Qatar. The Administrative Assistant & Receptionist will serve as the first point of contact for clients, ensuring a professional and welcoming environment. Responsibilities include handling phone calls and bookings, managing client schedules, maintaining records, supporting daily operations, and coordinating with salon management and staff. The role requires excellent communication, customer service, and organizational skills, with a polished and professional appearance.

• Experience as a Receptionist or Administrative Assistant, preferably in the hospitality or beauty industry
• Strong customer service and interpersonal skills
• Proficiency in appointment management systems and basic office software
• Excellent verbal and written English communication skills (Arabic knowledge is a plus)
• Professional appearance and demeanor
• Ability to multitask and maintain a calm, organized workflow in a busy environment
• Diploma or Bachelor’s degree in Business Administration, Hospitality, or related field preferred

Overview

Job Purpose: To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

• The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data/statistics, compliance, policy, and governance support.
• The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.
• Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

• Reports to: Academic Registrar / Head of Student Experience
• Line Management: No direct reports, but may be required to supervise junior colleagues on specific tasks.
• Working Conditions: During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

1. Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.
2. Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.
3. Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.
4. Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.
5. Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.
6. Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.
7. Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.
8. Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.
9. Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.
10. Undertake any other duties relevant to the role as assigned.

Essential:

• A bachelor’s degree or equivalent experience in administration, education, or a related field.
• Evidence of continuing professional development in administration, data management, or compliance.

Desirable:

• A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

Essential:

• Demonstrable experience of providing administrative support in a busy office or professional services environment.
• Experience working with data, records, or databases with a high level of accuracy.
• Experience supporting projects, events, or processes to successful completion.
• Experience in delivering excellent customer service to a range of stakeholders.

Desirable:

• Experience within higher education administration (e.g., student records, exams, timetabling, graduation).
• Experience in policy or compliance-related administration.
• Experience in committee servicing (agendas, minutes, follow-up actions).

Essential:

• Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.
• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.
• Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.
• Analytical and problem-solving skills, with attention to detail and accuracy.
• Ability to work flexibly across different service areas.

Desirable:

• Knowledge of higher education policies, regulations, and compliance requirements.
• Familiarity with project management tools and techniques.

Essential:

• A collaborative and proactive approach, with the ability to work effectively in a team and independently.
• Professionalism and discretion when handling confidential or sensitive information.
• Adaptability to changing priorities and willingness to support a variety of tasks.
• Commitment to delivering high-quality service and continuous improvement.

Al Waha Cars, formerly known as Oasis Cars, has been a trusted name in Qatar’s automotive market since 1997. As the official dealers in Qatar for brands such as Jetour, M Hero, Voyah, BAW 212, Kaiyi, and Shineray, we bring innovative brands, modern showrooms, and dedicated service centers to deliver a seamless customer journey. With decades of experience and a strong local presence, we focus on quality, trust, and driving Qatar’s mobility forward.

Role Description

This is a full-time, on-site role based in Doha, Qatar for an Administrative Assistant . The Administrative Assistant will handle day-to-day administrative tasks including clerical duties, phone etiquette, and executive assistance. Key responsibilities include effective communication with team members and clients, maintaining office records, scheduling appointments, and providing efficient administrative support.

Qualifications

• Proven experience in Administrative Assistance and Clerical Support
• Flexible to work extended or irregular hours as needed
• Trustworthy, reliable, and able to handle confidential matters with discretion
• Experience in Executive Administrative Assistance
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel) and office equipment.
• Ability to work independently and under minimal supervision
• The role will report directly to a Director and will be required to perform duties at the Director’s residence.
• Only candidates currently residing in Qatar will be considered.

Administrator for Shared Services Department (Open to Arab Nationals Only)

Overview

Administrative Assistant (FULL-TIME) | Doha, Qatar

The Administrative Assistant is responsible for providing administrative support to the management team and other staff members. This may include performing a wide range of clerical, secretarial, and administrative tasks, coordinating office activities, managing communication, and ensuring the smooth operation of the office.

• Manage and maintain executives' schedules, appointments, and calendars.
• Coordinate and schedule meetings, conferences, and appointments.
• Prepare and edit correspondence, memos, reports, and other documents.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
  
  

Overview

The United Nations (UN) Multi-sectoral seeks an Administrative Analyst. Under the overall guidance and supervision of the Chief of Operations, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. Administrative Analyst promotes client, quality and results-oriented approach. Administrative Analyst works in close collaboration with other members of the Operations team, Programme and projects staff in the Regional Hub and other UN agencies staff to exchange information and ensure consistent service delivery. The United Nations adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, the UN personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. The key results have an impact on the efficiency of the common premises and other administrative services in the Regional Hub. Accurate analysis and presentation of information thoroughly researched and fully documented work strengthens the capacity of the Secretariat and facilitates subsequent action by the supervisor. The incumbent’s own initiative is decisive in results of work and timely finalization.

• Provides support in implementation of the secretariat operational strategies
• Ensures effective and efficient provision of administrative and logistical support services
• Ensures proper common premises/services management

• Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• Go outside comfort zone, learn from others and support their learning.
• Adapt processes/approaches to new situations, involve others in change process.
• Able to persevere and deal with multiple sources of pressure simultaneously.
• UN People Management Competencies can be found in the dedicated site.

• Building, facilities & office space management; Knowledge and ability to facilitate the renovation and upgrade of offices

• Education
  • Master’s degree or equivalent in business or public administration/management, law, social sciences, finance or similar.
  • Bachelor’s degree in combination with 3 years of qualifying experience will be given due consideration in lieu of the Master’s degree.
• Experience
  • Up to 2 years (with Master’s degree) or 3 years (with Bachelor’s degree) of relevant experience at the national or international level in providing administration and/or programme support services.
  • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages is required.
  • Experience in working with UN agencies and international organizations is an asset.
  • Experience in maintenance of office space management is an asset.
  • Experience in protocol matters, registration of staff, coordination with local authority on space and other administrative matters is desirable.
  • Experience in coordination and organization of shipments and customs clearance, insurance, space management, and procurement of supplies for the office is desirable.

The United Nations (UN) is an international organization founded in 1945. Currently made up of 193 Member States, the UN and its work are guided by the purposes and principles contained in its founding Charter. Comprises many funds, programmes and specialized agencies; each of which have their own area of work, leadership and budget. The UN coordinates its work with these separate UN system entities, which cooperate with the Organization to help it achieve its goals. The UN has evolved over the years to develop, assist and keep pace with a rapidly changing world. But one thing has stayed the same: it remains the one place on Earth where all the world’s nations can gather together, discuss common problems, and find shared solutions that benefit all of humanity. Since the UN's founding in 1945, the mission and work of the Organization have been guided by the purposes and principles contained in its founding Charter, which has been amended three times. The United Nations Secretariat carries out the day-to-day work of the UN as mandated by the General Assembly and the Organization's other main organs. The Secretary-General is the head of the Secretariat, which has tens of thousands of UN staff members working at duty stations all over the world. UN staff members are regularly recruited internationally and locally, and work in duty stations and on peacekeeping missions as UN diplomats. Since the founding of the United Nations, hundreds of brave men and women have given their lives to its service excellence. Join us today and change your global status to a UN diplomat.

Key Responsibilities

• Manage correspondence and communications with clients and government entities.
• Follow up on contracts, invoices, and payments regularly.
• Prepare concise daily/weekly reports for senior management.
• Organize and maintain files and documents (both physical and digital).
• Coordinate company activities and ensure smooth workflow.
• Supervise employees and monitor attendance and leave in line with company policies.
• Support the development of new projects and explore business opportunities.

• Minimum of 3 years of experience in administration or office management.
• Proficiency in computer use (Microsoft Office + management systems such as ERP/CRM).
• Strong communication skills in both Arabic and English.
• Highly organized, punctual, and responsible.
• Ability to work independently and make day-to-day decisions without constant supervision.

• A 3-month probation period will be applied before permanent employment confirmation.
• Applicants are kindly requested to avoid providing misleading information or exaggerating their experience; skills will be tested through a short practical assignment prior to hiring.
• Preference will be given to candidates who provide verifiable references or certificates of experience.

• Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).
• ERP/CRM or similar management systems knowledge.
• Strong written and verbal communication in Arabic and English .
• File and document organization (digital + physical).
• Contract, invoice, and payment follow-up.
• Report writing (daily/weekly for management).
• Client and government correspondence handling.
• Employee supervision (attendance & leave monitoring).
• Project support and business opportunity exploration.
• Time management, organization, punctuality, and responsibility.
• Independent decision-making and problem-solving.