48 Administrative Staff jobs in Doha

Overview

Oryx University - in partnership with Liverpool John Moores University | Full time

To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

Key Context

The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data/statistics, compliance, policy, and governance support.

The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.

Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

Management and Conditions

Reports to: Academic Registrar / Head of Student Experience

Line Management: No direct reports, but may be required to supervise junior colleagues on specific tasks.

Working Conditions: During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

Main Duties

• Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.
• Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.
• Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.
• Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.
• Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.
• Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.
• Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.
• Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.
• Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.
• Undertake any other duties relevant to the role as assigned.

Qualifications and Education

• A bachelor’s degree or equivalent experience in administration, education, or a related field.
• Evidence of continuing professional development in administration, data management, or compliance.
• A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

Experience

• Demonstrable experience of providing administrative support in a busy office or professional services environment.
• Experience working with data, records, or databases with a high level of accuracy.
• Experience supporting projects, events, or processes to successful completion.
• Experience in delivering excellent customer service to a range of stakeholders.
• Experience within higher education administration (e.g., student records, exams, timetabling, graduation).
• Experience in policy or compliance-related administration.
• Experience in committee servicing (agendas, minutes, follow-up actions).

Knowledge and Skills

• Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.
• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.
• Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.
• Analytical and problem-solving skills, with attention to detail and accuracy.
• Ability to work flexibly across different service areas.
• Knowledge of higher education policies, regulations, and compliance requirements.
• Familiarity with project management tools and techniques.

Personal Attributes

• A collaborative and proactive approach, with the ability to work effectively in a team and independently.
• Professionalism and discretion when handling confidential or sensitive information.
• Adaptability to changing priorities and willingness to support a variety of tasks.
• Commitment to delivering high-quality service and continuous improvement.

#J-18808-Ljbffr

Overview

Job Purpose: To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

Key Context

• The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data/statistics, compliance, policy, and governance support.
• The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.
• Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

Management and Conditions

• Reports to: Academic Registrar / Head of Student Experience
• Line Management: No direct reports, but may be required to supervise junior colleagues on specific tasks.
• Working Conditions: During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

Main Duties

1. Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.
2. Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.
3. Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.
4. Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.
5. Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.
6. Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.
7. Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.
8. Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.
9. Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.
10. Undertake any other duties relevant to the role as assigned.

Qualifications and Education

Essential:

• A bachelor’s degree or equivalent experience in administration, education, or a related field.
• Evidence of continuing professional development in administration, data management, or compliance.

Desirable:

• A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

Experience

Essential:

• Demonstrable experience of providing administrative support in a busy office or professional services environment.
• Experience working with data, records, or databases with a high level of accuracy.
• Experience supporting projects, events, or processes to successful completion.
• Experience in delivering excellent customer service to a range of stakeholders.

Desirable:

• Experience within higher education administration (e.g., student records, exams, timetabling, graduation).
• Experience in policy or compliance-related administration.
• Experience in committee servicing (agendas, minutes, follow-up actions).

Knowledge and Skills

Essential:

• Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.
• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.
• Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.
• Analytical and problem-solving skills, with attention to detail and accuracy.
• Ability to work flexibly across different service areas.

Desirable:

• Knowledge of higher education policies, regulations, and compliance requirements.
• Familiarity with project management tools and techniques.

Personal Attributes

Essential:

• A collaborative and proactive approach, with the ability to work effectively in a team and independently.
• Professionalism and discretion when handling confidential or sensitive information.
• Adaptability to changing priorities and willingness to support a variety of tasks.
• Commitment to delivering high-quality service and continuous improvement.

#J-18808-Ljbffr

Overview

Job Purpose :

To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

Key Context

The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data / statistics, compliance, policy, and governance support.

The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.

Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

Management and Conditions

Reports to : Academic Registrar / Head of Student Experience

Line Management : No direct reports, but may be required to supervise junior colleagues on specific tasks.

Working Conditions : During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

Main Duties

• Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.
• Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.
• Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.
• Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.
• Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.
• Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.
• Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.
• Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.
• Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.
• Undertake any other duties relevant to the role as assigned.

Requirements

Qualifications and Education

Essential :

• A bachelor’s degree or equivalent experience in administration, education, or a related field.
• Evidence of continuing professional development in administration, data management, or compliance.

Desirable :

• A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

Experience

Essential :

• Demonstrable experience of providing administrative support in a busy office or professional services environment.
• Experience working with data, records, or databases with a high level of accuracy.
• Experience supporting projects, events, or processes to successful completion.
• Experience in delivering excellent customer service to a range of stakeholders.

Desirable :

• Experience within higher education administration (e.g., student records, exams, timetabling, graduation).
• Experience in policy or compliance-related administration.
• Experience in committee servicing (agendas, minutes, follow-up actions).

Knowledge and Skills

Essential :

• Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.
• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.
• Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.
• Analytical and problem-solving skills, with attention to detail and accuracy.
• Ability to work flexibly across different service areas.

Desirable :

• Knowledge of higher education policies, regulations, and compliance requirements.
• Familiarity with project management tools and techniques.

Personal Attributes

Essential :

• A collaborative and proactive approach, with the ability to work effectively in a team and independently.
• Professionalism and discretion when handling confidential or sensitive information.
• Adaptability to changing priorities and willingness to support a variety of tasks.
• Commitment to delivering high-quality service and continuous improvement.

#J-18808-Ljbffr

Overview

Administrative Assistant (FULL-TIME) | Doha, Qatar

The Administrative Assistant is responsible for providing administrative support to the management team and other staff members. This may include performing a wide range of clerical, secretarial, and administrative tasks, coordinating office activities, managing communication, and ensuring the smooth operation of the office.

Responsibilities

• Manage and maintain executives' schedules, appointments, and calendars.
• Coordinate and schedule meetings, conferences, and appointments.
• Prepare and edit correspondence, memos, reports, and other documents.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.

#J-18808-Ljbffr

Job Purpose

To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience.

Key Context

The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data/statistics, compliance, policy, and governance support.

The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements.

Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required.

Management and Conditions

• Reports to: Academic Registrar / Head of Student Experience

• Line Management: No direct reports, but may be required to supervise junior colleagues on specific tasks.

• Working Conditions: During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times.

Main Duties

• Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service.

• Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas.

• Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally.

• Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint.

• Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates.

• Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders.

• Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting.

• Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries.

• Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed.

• Undertake any other duties relevant to the role as assigned.

Requirements Qualifications and Education

Essential:

• A bachelor’s degree or equivalent experience in administration, education, or a related field.

• Evidence of continuing professional development in administration, data management, or compliance.

Desirable:

• A postgraduate qualification or professional certification in higher education administration, project management, or related discipline.

Experience

Essential:

• Demonstrable experience of providing administrative support in a busy office or professional services environment.

• Experience working with data, records, or databases with a high level of accuracy.

• Experience supporting projects, events, or processes to successful completion.

• Experience in delivering excellent customer service to a range of stakeholders.

Desirable:

• Experience within higher education administration (e.g., student records, exams, timetabling, graduation).

• Experience in policy or compliance-related administration.

• Experience in committee servicing (agendas, minutes, follow-up actions).

Knowledge and Skills

Essential:

• Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint).

• Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools.

• Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally.

• Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods.

• Analytical and problem-solving skills, with attention to detail and accuracy.

• Ability to work flexibly across different service areas.

Desirable:

• Knowledge of higher education policies, regulations, and compliance requirements.

• Familiarity with project management tools and techniques.

Personal Attributes

Essential:

• A collaborative and proactive approach, with the ability to work effectively in a team and independently.

• Professionalism and discretion when handling confidential or sensitive information.

• Adaptability to changing priorities and willingness to support a variety of tasks.

• Commitment to delivering high-quality service and continuous improvement.

#J-18808-Ljbffr

Job Title: Administration Assistant
Location: Doha, Qatar
Type: Contract

Qualifications

• Higher secondary education, with additional training in computer applications.

• Training in records management and automated systems is an advantage.

• Strong written and verbal English communication skills.

Experience

• Minimum 5 years’ experience in project document control, preferably within the Oil & Gas industry.

• Familiarity with document management systems and quality processes.

• Experience supporting logistics, procurement, and vendor coordination is desirable.

Key Responsibilities

• Support document controllers and administrative staff in managing project documentation activities.

• Assist with quality checks on deliverables and ensure proper distribution according to the approved Document Distribution Matrix (DDM).

• Prepare weekly project reports (look-ahead, overdue, outstanding, and exceptions).

• Generate and issue external transmittals, ensuring approvals and signatures are obtained before distribution.

• Maintain hardcopy and electronic filing systems in compliance with quality standards.

• Support project dossier reviews, archiving, and disposal of completed documentation.

• Assist in staff development and training programs.

• Coordinate with vendors and suppliers to expedite purchase orders (POs) and ensure on-time delivery of materials.

• Monitor vendor performance, resolve delivery issues, and prevent non-compliance in logistics processes.

• Liaise with freight forwarders, courier partners, and government authorities for logistics requirements.

• Handle urgent requests, including shutdown-related and critical material needs.

• Prepare and maintain regular progress and KPI reports.

Preferred Skills

• Strong organisational and multitasking abilities.

• Good knowledge of logistics, supply chain coordination, and vendor management.

• Ability to build effective communication channels with stakeholders.

#J-18808-Ljbffr

Job Title: ADMINISTRATIVE ASSISTANT

Company: KILONEWTONS

Location: Doha, Qatar

Experience: 3+ Years

About KILONEWTONS

KILONEWTONS is a dynamic and growing organization in Qatar’s Engineering sector, known for excellence in Engineering and Construction Projects. We’re looking for a detail-oriented professional to join our administrative team!

Key Responsibilities

Manage executive calendars and schedule meetings/appointments

Handle correspondence (emails, calls, mail) with professionalism

Prepare reports, presentations , and maintain filing systems

Coordinate travel arrangements and process expense reports

Office management (supplies, equipment, vendor coordination)

Assist with HR tasks (onboarding, records maintenance)

Support department projects with data entry and research

Must-Have Skills

3+ years in administrative support roles

Advanced Proficiency In

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
  
  

Why Join KILONEWTONS?

Professional work environment with growth opportunities

Competitive Compensation Package

Central Doha location with modern facilities

Supportive team culture

How To Apply

Email your CV + cover letter to:



Subject: “ADMINISTRATIVE ASSISTANT Application – (Your Name)”

Website: #J-18808-Ljbffr

Job description We are seeking a dependable administrative assistant to manage various administrative and clerical tasks as well since we are creative agnecy you may able to be in the content creation background, participate as well. The role of the Administrative Assistant involves supporting managers and employees, handling daily office tasks, and overseeing the company's administrative responsibilities. Responsibilities:

Handling incoming calls and directing them accordingly Scheduling appointments and organizing meeting agendas Recording and distributing meeting minutes Composing and sending emails, memos, letters, faxes, and forms Assisting in the creation of regular reports Establishing and maintaining a filing system Updating office policies and procedures Ordering office supplies and researching new suppliers Keeping a contact list updated Booking travel arrangements Submitting and reconciling expense reports Providing general support to visitors Serving as the point of contact for internal and external clients Collaborating with executive and senior administrative assistants to respondto requests and queries from senior managers Requirements and Skills:

Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant Basic accounting, invoicing, and emailing to the clients Knowledge of office management systems and procedures Familiarity with office equipment such as printers and fax machines Proficiency in MS Office, with a strong emphasis on Excel and PowerPoint Excellent time management abilities and the ability to prioritize tasks Attention to detail and problem-solving aptitude Strong written and verbal communication skills Well-organized with the ability to handle multiple tasks High School diploma; additional administrative assistant or secretary certification is a plus Arabic will be added value Salary range:

2,500 to 3,500 QAR. Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR3,500.00 per month #J-18808-Ljbffr

Overview

Oryx University - in partnership with Liverpool John Moores University | Full time To provide senior-level administrative support and coordination across Academic Registry operations and projects, ensuring the delivery of high-quality services in student records, examinations, graduation, policy implementation, and regulatory compliance. The role contributes to the effective management of academic processes and supports the continuous improvement of registry functions, working collaboratively with colleagues and stakeholders to enhance the student and staff experience. Key Context

The Academic Registry is a central professional service responsible for student registration, records, timetabling, examinations, graduation, certification, data/statistics, compliance, policy, and governance support. The department plays a key role in shaping academic policy, balancing the University’s internal strategic priorities with external regulatory requirements. Registry Officers may specialise in a particular service area but are expected to work flexibly across different teams and projects as required. Management and Conditions

Reports to:

Academic Registrar / Head of Student Experience Line Management:

No direct reports, but may be required to supervise junior colleagues on specific tasks. Working Conditions:

During peak periods (e.g., graduation, examinations), additional hours may be necessary. Restrictions on annual leave may apply at these times. Main Duties

Develop a strong understanding of Academic Registry functions in order to prioritise tasks effectively and deliver a high standard of service. Apply and contribute to the improvement of policies, procedures, and guidance relating to student records, examinations, award verification, and related areas. Provide clear and accurate advice to colleagues, staff, and students, both in writing and verbally. Demonstrate proficiency in the use of data and systems, including student record systems, business intelligence tools, Excel, CMS, and SharePoint. Work collaboratively within and across teams to support core processes such as examinations, graduations, registration, and policy updates. Provide committee and meeting support, including scheduling, preparation of documentation, and liaison with relevant stakeholders. Contribute to projects and continuous process improvement initiatives through data collection, stakeholder engagement, and reporting. Support the development and maintenance of online resources and guidance, including CMS content creation, editing, and responding to content-related queries. Provide administrative support to the Senior Team, such as preparing meeting summaries, handling confidential casework, and assisting with other tasks as needed. Undertake any other duties relevant to the role as assigned. Qualifications and Education

A bachelor’s degree or equivalent experience in administration, education, or a related field. Evidence of continuing professional development in administration, data management, or compliance. A postgraduate qualification or professional certification in higher education administration, project management, or related discipline. Experience

Demonstrable experience of providing administrative support in a busy office or professional services environment. Experience working with data, records, or databases with a high level of accuracy. Experience supporting projects, events, or processes to successful completion. Experience in delivering excellent customer service to a range of stakeholders. Experience within higher education administration (e.g., student records, exams, timetabling, graduation). Experience in policy or compliance-related administration. Experience in committee servicing (agendas, minutes, follow-up actions). Knowledge and Skills

Strong IT skills, including proficiency in MS Office (Excel, Word, Outlook, PowerPoint). Ability to use or quickly learn student record systems, CMS, SharePoint, and business intelligence tools. Excellent written and verbal communication skills, with the ability to explain processes clearly and professionally. Strong organisational skills, with the ability to prioritise tasks and meet deadlines during peak periods. Analytical and problem-solving skills, with attention to detail and accuracy. Ability to work flexibly across different service areas. Knowledge of higher education policies, regulations, and compliance requirements. Familiarity with project management tools and techniques. Personal Attributes

A collaborative and proactive approach, with the ability to work effectively in a team and independently. Professionalism and discretion when handling confidential or sensitive information. Adaptability to changing priorities and willingness to support a variety of tasks. Commitment to delivering high-quality service and continuous improvement.

#J-18808-Ljbffr