29 Administration jobs in Qatar

Job description:

Job Purpose

The Administration Supervisor leads teams to manage vehicle registration, inspections, and traffic violations, ensuring fleet compliance with regulations and departmental goals. Coordinate with clients and authorities, drive digitalization efforts for better tracking, and provide regulatory guidance to management

Principal Accountabilities

• Vehicle Registration Renewal
• Supervise and lead a team responsible for the timely renewal of all vehicle registrations within the mobility fleet, Ensuring all renewals are completed accurately and within deadlines to maintain legal compliance
• Monitor and report progress against this section's compliance and standards
• Coordination with operation team:
• Coordinate and communicate proactively with the technical inspections team to ensure timely inspection of the fleet for istimara renewal and comply with safety standards and regulatory requirements
• Monitor results, follow up on maintenance needs for re-inspecting and failing cars, keep accurate records
• Traffic Violation Management
• Monitor all traffic violations incurred by fleet vehicles, ensuring all projects supervisors/in-charge are complying with the violation coordination/clearance as per the guidelines and process.
• Develop and maintain SLAs and SOPs to ensure violations are resolved within agreed timeframes and comply with legal requirements, while planning and implementing policies to prevent breaches. Monitor violation settlements, coordinate with relevant teams, and escalate issues to ensure timely compliance.
• Liaise consistently with clients and internal teams to resolve violations promptly, to avoid additional charges or legal restrictions
• Driver & Manpower Documentation and Coordination
• Collect, maintain, and update comprehensive records for each driver at all locations, including training certifications, gate passes, medical certificates, and their validity periods. Track and coordinate driver training schedules and compliance across all areas to ensure up-to-date qualifications and regulatory adherence.
• Ensure manpower assignments at locations align with HR data and projects requirements, confirming personnel are prepared with all required documents before deployment.
• Supervise end-to-end processing of driver and vehicle gate pass requests, ensuring accuracy, efficiency, and timely issuance. Coordinate with operations, security, and clients to maintain smooth access control and compliance with all protocols
• General Administrative Operations
• Manage daily administrative functions including processing cash bills, vehicle documentation, and other operational paperwork
• Ensure accurate and efficient documentation to support fleet operations
• Ensure ongoing compliance with all Ministry of Transport regulations for the car rental business by monitoring operations, documentation, and procedures, and promptly addressing any updates
• Digitalization & IT Skills
• Use IT skills to create and manage dashboards for tracking operations
• Communicate data insights clearly and suggest improvements
• Regulatory Knowledge
• Maintain strong knowledge of traffic and vehicle regulations from all relevant authorities
• Use Metrash and coordinate with P&C for related compliance activities

Required Qualifications

• Bilingual (Arabic & English)
• Bachelor's Degree
• Vehicle compliance
• Strong expereince with traffic regulations & Metrash
• Leadership skills
• Automotive Fleet Administrative experience

Job title

Administration Coordinator

Ref #

Location

Qatar - Doha

Job family

Corporate & Commercial

• Closing date: 17-Sep-2025

About the role:

Qatar Airways are pleased to announce an incredibly exciting opportunity to join our Group Risk, Safety & Security (GRS&S) team as an Administration Coordinator to be based in Doha, Qatar.

As an Administration Coordinator, you will responsible for providing administration support for the smooth functioning of the department on a daily basis and perform secretarial duties, which require handling of confidential and sensitive information. In this role, you will also represent the department through the management of correspondence, telephone and personal contacts as well as undertaking projects as directed by the line manager in order to support departmental initiatives.

Specific responsibilities for the role include:

• Perform various administrative duties to support requirements and maintain the department's functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handle enquiries and/or refer to appropriate personnel/department.
• Manage, coordinate, and maintain a calendar of appointments, travel arrangements, and communication records (documents, faxes, mail) to meet the requirements of the line manager, to record, filter, disseminate, and communicate all incoming and outgoing matters.
• Provide business documentation support, including minutes of meetings, report writing, presentation creation, spreadsheet preparation, and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.
• Independently manage multiple tasks and assigned projects such as raising Purchase Orders, Purchase Requests, etc., whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
• Support the department with data entry and database management.
• Prepare departmental staff duty travel logistics (tickets, hotels and visas), to assist with the timely completion of the audit schedule.
• Organize required office equipment for new and existing staff, arrange departmental events, meetings, or training sessions, including logistics and materials preparation.
• Establish a confidential filing system for all correspondence generated to and from the Compliance Monitoring - Operations Department, categorizes and maintains industry manuals, sensitive correspondence and other source material.
• Promote high standards of corporate values through correspondence, telephone and personal contact.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You'll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what's never been done before.

Together, everything is possible.

About you

The successful candidate will have the following skills and qualifications:

• High School qualifications or equivalent with a minimum of 3 year of job-related experience.
• Proven experience as an administrative assistant or in a similar role.
• Prior experience in an office setting is preferred, preferably in administrative support.
• Familiarity with ERP-related software and e-filing systems.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Understanding of the importance of handling sensitive information with discretion.
• Ability to priorities tasks and manage multiple responsibilities efficiently.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Attention to detail and problem-solving abilities.
• Excellent verbal and written communication skills.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before. So, whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

How to apply

If you're ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before.

So whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

Job title

Administration Coordinator - Ground Services Management

Ref #

Location

Qatar - Doha

Job family

Cargo & Airport Operations

• Closing date: 24-Sep-2025

About the role:

We are currently recruiting for Administration Coordinator for Ground Services Management in Doha.

As Administration Coordinator, you will support the daily operations of the Ground Services department, handle confidential and sensitive secretarial tasks, manage correspondence and communications, and assist with departmental and corporate projects as directed by your line manager.

Key accountabilities include:

• Provide daily secretarial and administrative support to ensure smooth departmental operations. Handle diverse office tasks and inquiries with discretion, referring matters to appropriate personnel when needed.
• Manage calendars, travel plans, and communication records to support departmental needs and ensure smooth information flow.
• Handle inquiries tactfully and refer to appropriate personnel or departments as needed.
• Independently manage multiple tasks and projects while maintaining data integrity and meeting deadlines.
• Communicate effectively internally and externally to support administrative functions.
• Maintain a confidential filing system for departmental correspondence and sensitive materials.
• Prepare and respond to correspondence, emails, and telephone calls efficiently.
• Coordinate with other departments to ensure requests are fulfilled and activities are aligned.
• Arrange office equipment and maintain records of departmental assets.
• Perform additional duties as assigned to support the efficient functioning of the department.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You'll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Join us as we dare to achieve what's never been done before.

About you:

The successful candidate will have the following qualifications and job specific skills:

• High School Qualification / Vocational Qualification /Diploma or Equivalent, with Minimum 3 years of job-related experience
• Bachelor's Degree or Equivalent with Minimum 2 years of job-related experience.
• Certificate in Computer applications - MS Office (Word, Excel, PowerPoint, Access), preferred.

Job Specific skills:

• Ability to work in a cross-culture environment.
• Excellent communication and computer skills.
• Excellent written/spoken English.
• Maintain confidentiality and self-discipline.
• Should be motivated, responsible and focused.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before. So, whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination.

Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

How to apply

If you have what it takes to be part of our 5-star team, please take the first step and apply now by uploading your CV and completing the online application.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We've grown fast, broken records and set trends that others follow. We don't slow down by the fear of failure. Instead, we dare to achieve what's never been done before.

So whether you're creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

Company Description

Windmills provides asset valuation for real estate properties, machinery, and equipment; building consulting services; property brokerage services; and management consulting services in the UAE, GCC, and internationally.

Role Description

This is a full-time on-site role for an Administration Manager located in Doha, Qatar. The Administration Manager will be responsible for overseeing daily administrative operations, managing office supplies and resources, coordinating with different departments, handling correspondence, and supporting staff with their administrative needs. The role also involves preparing reports, organizing meetings, and maintaining office records.

Qualifications

• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office Suite and other relevant software
• Experience in office management and administrative support
• Ability to work independently and as part of a team
• Bachelor's degree in Business Administration, Management, or related field
• Experience in the real estate or consulting industry is a plus

An Administration Coordinator (Culinary) will coordinate, oversee and perform administrative support for the Culinary Director and Culinary department, and serve as the primary point of operational and administrative contact.

What will I be doing?
As Administration Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Administration Coordinator will perform the following tasks to the highest standards:

• Manage the Departmental schedule
• Handle all calls and appointments, courteously and promptly
• Provide accurate management of all documentation and maintain a systematic filing system
• Assist with the coordination of special projects, including scheduling and follow-up
• Arrange accommodation and flights for the Manager business travel
• Any other ad hoc tasks as requested by Manager(s)
• Excellent ability to multi-task and remain calm under pressure
• Strong follow up and excellent attention to detail
• Ability to consistently meet deadlines
• Working knowledge of computers in a Window environment with emails Microsoft Word, Excel and related printers and equipment
• Excellent interpersonal skills to communicate with all levels of management and employees
• Excellent organizational skills
• Administer payroll records and vacation schedules for culinary colleagues
• Assist with the scheduling of chefs in all kitchens
• Assist with recruiting of culinary employees through candidate assessment and pre- screening
• Coordinate departmental trainings, seminars and competitions
• Assist with food costing and development of menu items in both restaurants and banquets
• Prepare and update Food Hygiene and Health & Safety records
• Read, sort and route incoming mail and interoffice documents
• Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials
• Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members
• Order, distribute and coordinate inventory office supplies as required
• Maintain and organize in a professional manner, personal workspace and shared department spaces such as copy and supply rooms
• Coordinate departmental and management team meetings
• Communicate company policies, procedures and processes as applicable
• Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required
• Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
• Assist stewarding department with administrative duties as needed

What are we looking for?
A Administration Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow;

• A passion for providing great service
• Organized and accurate in every respect
• Ability to multi-task efficiently while still meeting deadlines
• Proficiency with computers and computer programs, including Microsoft Office, Outlook, PowerPoint, Excel
• Tertiary qualifications, or other collegiate-level degree, not required but preferred
• Demonstrated ability to build effective internal and external hotel relationships

*What is it like working for Hilton? *
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World's Best Workplaces.

We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our
*Go Hilton Team Member Travel *
discount program. Hilton prioritizes understanding and integrating our Team Members' unique perspectives and voices—along with those of our Guests, Owners, Suppliers, and Partners—to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton

We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please

Work Locations
Waldorf Astoria Doha Lusail

Schedule
Full-time

Brand
Waldorf Astoria Hotels & Resorts

Job
Guest Services, Operations, and Front Office

Responsibilities:

• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Prepare regular reports on expenses and office budgets
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements and skills:

• Applicant will be having 3-5 years of experience in Administration or in relevant field.
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• Applicant will be having Bachelor Degree in Administration / Mass Communication or any related courses.
• with valid QID

CONTRACT: (3 months extendable)

Job Types: Full-time, Temporary

Contract length: 3-4 months

Pay: QAR4, QAR4,800.00 per month

Key Responsibilities:

Identity & Authentication

• Manage and support:
• Active Directory (AD)
• DNS
• Microsoft DHCP
• AD Certificate Services
• Active Directory Federation Services (ADFS)
• Entra ID (formerly Azure AD) + Azure AD Connect
• Forefront Identity Manager (FIM)
• Windows Hello for Business
• Deploy and troubleshoot Group Policy Objects (GPOs)
• Add/remove DNS records, DHCP reservations, and certificates per IT staff requests
• Troubleshoot synchronization issues in Entra ID or FIM

Endpoint Security & Device Management

• Administer and troubleshoot:
• Trellix Endpoint Security (ENS)
• Microsoft Intune
• System Center Configuration Manager (SCCM)
• Microsoft Purview
• Troubleshoot failed deployments via Configuration Manager
• Deploy DAT/engine updates using ePolicy Orchestrator (ePO)
• Triage performance issues related to security policies or DAT updates
• Maintain and update Data Loss Prevention (DLP) policies
• Manage whitelist requests for DLP exceptions

Messaging & Collaboration

• Support and maintain:
• Microsoft Exchange Online
• Microsoft Teams
• OneDrive for Business
• Investigate mail-flow issues using Message Trace
• Troubleshoot Teams/Webex meeting join and quality issues using Call Quality Dashboard (CQD) and Call Analytics
• Validate and resolve issues with duplicate OneDrive data in the Preservation Hold Library

Remote Access

• Support and troubleshoot:
• Citrix Virtual Apps & Desktops
• Windows Terminal Services (Remote Desktop Services)
• Diagnose session launch issues using Citrix Director and Citrix Studio logs
• Respond to and resolve RDP connection failures

Cross-Cutting Operational Duties

• Track and coordinate patch management across all Windows systems
• Act as the queue manager for incidents, requests, and tasks
• Identify and propose process improvements
• Maintain and update documentation related to system architecture and configuration

Immediate Joiners

Job Type: Temporary

Contract length: 12 months

Pay: QAR11, QAR13,000.00 per month

Application Question(s):

• Do you have bachelor's degree in any Computer Science, Information Technology, Engineering, or Information

Systems discipline?

Education:

• Primary (Preferred)

Experience:

• enterprise Windows systems administration : 5 years (Preferred)
• handling Tier 2/3 escalations. : 2 years (Preferred)

Language:

• English (Preferred)

License/Certification:

• QID (Preferred)

Job Summary

We are seeking a highly organized and detail-oriented Legal and HR Administration Officer to join our team. The role combines administrative support in both legal and human resources functions. The ideal candidate will assist in drafting, reviewing, and maintaining legal documents while also supporting HR operations such as employee relations, recruitment, and compliance.

Key Responsibilities

• Draft, review, and manage contracts, agreements, and legal correspondence.
• Ensure company policies and procedures comply with local labor laws and regulations.
• Maintain accurate employee records and HR documentation.
• Support the recruitment process (job postings, screening, scheduling interviews).
• Coordinate employee onboarding and offboarding processes.
• Handle confidential information with discretion and professionalism.
• Prepare reports and provide administrative support to the Legal and HR departments.
• Assist in resolving employee queries regarding HR and legal policies.

Requirements

• Bachelor's degree in Law, Human Resources, Business Administration, or related field.
• Minimum (X) years of experience in legal administration, HR administration, or a similar role.
• Strong knowledge of labor laws and HR best practices.
• Excellent communication and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to multitask, prioritize, and work under pressure.
• High level of integrity and attention to detail.

Preferred Qualifications

• Experience in a multinational or corporate environment.
• Familiarity with HR software and legal document management systems.
• Bilingual proficiency (English + Arabic) is a plus.

What We Offer

• Competitive salary and benefits package.
• Professional development and career growth opportunities.
• A dynamic and supportive work environment

Job Type: Full-time

About MATCH Hospitality

At MATCH Hospitality we design and deliver the best hospitality programmes at the most sought-after sports events in the world, including the FIFA World Cup, AFC Asian Cup, Nitto ATP World Finals, and Formula 1. We are the industry leader in the production, management and sales of commercial hospitality programmes and deliver maximum exposure for our event partners via a well-established and comprehensive global sales agent network, in addition to our in-house direct sales team.

Role Summary

Provide comprehensive administrative support to the Hospitality Projects Director and senior team across multiple hospitality projects and business development initiatives. Responsibilities include coordinating meetings, preparing documentation, managing budgets, monitoring timelines, and ensuring smooth communication across departments and external stakeholders. This position is offered on a temporary basis and will be available until May 2027.

Key Responsibilities

Project Administration & Management

• Track key timelines, milestones, and deliverables, ensuring progress and deadlines are met.
• Maintain project plans, risk and issue registers, and other central management documents.
• Prepare presentations and documentation for project meetings and accurately record minutes.
• Build and maintain professional relationships with service providers, event stakeholders, and government authorities.

Finance

• Assist in preparing financial proposals and in developing, monitoring, and reporting on project budgets.
• Review budget submissions for accuracy, perform checks on formulas/formatting, and support procurement and finance teams with budget tracking and reconciliation.
• Help create post-event financial reports and supporting graphics.

Information Sharing & Event Coordination

• Serve as the central contact for match-day information, guest numbers, special requests, late sales, and seating plans.
• Oversee administration of systems for client requests and post-sale guest allocation data, ensuring accurate match-day guest lists.

Knowledge Transfer & Reporting

• Create visual reports (graphs, pivot tables, Power BI) to present project data.
• Support project debriefs and contribute to strategies for improving administrative processes.
• Maintain files, databases, finance calendars, and other key budget-related documents.

Business Development

• Conduct preliminary market research and competitor analysis to support strategic planning.
• Maintain business development databases and metrics.
• Prepare, review, and edit proposals, pitches, and presentations, ensuring professional and visually appealing content.
• Capture event photo and video content for future marketing and knowledge transfer.

Office Administration & HR Support

• Organize and schedule internal/external meetings and social events; manage formal correspondence and shared folder systems.
• Support recruitment by advertising roles, screening candidates, and assisting with B2B contracting, relocations, visas, flights, and documentation.
• Review and reconcile post-business-travel expenses for team members and maintain a collaborative team culture.

Operational Readiness

• Help design and deliver training workshops to share information and promote collaboration.
• Assist with preparing operational plans, policies, and daily run sheets for event operations.
• Coordinate distribution of operational materials such as signage, manuals, and tech equipment across venues.

Requirements

• Minimum 3 years' administration experience in events, sports, or entertainment.
• Proven ability to manage multiple projects and work under pressure.
• Experience with contracts, budgets, and financial tracking.
• Advanced MS Office (especially Excel) and cloud-based tools; skilled in PowerPoint and Canva.