59 Administrative Assistant jobs in Qatar

Job Summary:

We are seeking an experienced Administrative Assistant to provide comprehensive administrative support services for development and infrastructure projects. This role operates on a call-off consultancy basis, delivering professional administrative services across multiple projects as needed.

Key Responsibilities:

• Provide administrative support to project teams and management
• Manage correspondence, communications, and documentation
• Coordinate meetings, appointments, and travel arrangements
• Maintain administrative systems and procedures
• Support project coordination and logistics activities
• Prepare administrative reports and documentation
• Ensure compliance with administrative policies and procedures

Required Qualifications:

• University degree in Administration, Business Administration, or related field from a recognized institution
• Minimum 10 years of professional experience in administrative support
• Strong organizational and time management skills
• Proficiency in office software and administrative systems
• Excellent communication and interpersonal skills

Preferred Experience:

• Infrastructure development projects
• Buildings and construction sector experience
• Humanitarian and emergency response
• Fit-out and rehabilitation projects
• Development projects in economic, health, and education sectors

Job Type: Full-time

Application Question(s):

• Please select your sector exposure from: Infrastructure, Buildings, Humanitarian & Emergency Response, Fit-out & Rehabilitation, Development Projects
• Confirm your bilingual proficiency level in English + Arabic
• Do you consent to include your CV in a client tender submission?
• What is your ability to join?
• What is your current salary?
• What is your expected salary?

Experience:

• Administrative Assistant: 10 years (Required)

About the Role:

We are seeking a proactive and detail-oriented Administrative Assistant to support our management team. The ideal candidate will be a female professional with excellent communication skills, strong organizational abilities, and proficiency in office tools. This role is crucial in ensuring smooth day-to-day operations and supporting our manager in administrative tasks.

Key Responsibilities:

• Manage and organize office files, records, and documents (both digital and physical)
• Draft, format, and manage correspondence, reports, and presentations
• Schedule meetings, appointments, and maintain calendars
• Handle phone calls, emails, and other communications professionally
• Maintain confidentiality and discretion in handling sensitive information
• Assist in preparing reports, data entry, and maintaining office supplies
• Coordinate with internal departments and external vendors when required

Required Skills & Qualifications:

• Excellent verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong file and document management skills
• Ability to multitask and prioritize tasks efficiently
• High attention to detail and organizational skills
• Minimum 1–2 years of experience in a similar administrative role preferred
• Bachelor's degree or diploma in Business Administration or related field

General Qualifications:

• Professional appearance and demeanor
• Positive attitude and willingness to learn
• Ability to work independently and as part of a team
• Trustworthy, punctual, and reliable

What We Offer:

• Supportive and respectful work environment
• Opportunities for growth and development
• Competitive salary based on experience
• Office hours: 8.00 AM PM

Job Types: Full-time, Permanent

Company Description

Welcome to ājil, your B2B Marketplace and logistics as a service platform. We provide comprehensive solutions for all your procurement needs, ensuring smooth and efficient business operations. Our offerings include a wide range of transportation and warehousing options tailored to your specific needs. Our B2B Marketplace connects buyers and sellers, simplifying procurement processes and ensuring the best deals. At ājil, we are committed to innovative solutions that streamline operations and drive business growth.

Role Description

This is a full-time role for a Marketing Specialist, based on-site in the Doha Metropolitan Area. The Marketing Specialist will be responsible for developing and executing marketing strategies, conducting market research, and supporting sales efforts. The role involves day-to-day tasks such as creating marketing materials, managing customer service inquiries, and collaborating with the team to enhance marketing campaigns and strategies.

Qualifications

• Excellent Communication and Customer Service skills
• Strong Market Research and Marketing Strategy skills
• Experience in Sales and ability to support sales efforts
• Proven ability to work collaboratively and manage multiple tasks
• Bachelor's degree in Marketing, Business, or related field
• Knowledge of Ecommerce marketplaces and logistics is a plus

Job Description – Administrative Assistant

Position Overview

We are seeking a detail-oriented and proactive
Administrative Assistant (Administrative Support Specialist)
to manage daily administrative and HR support functions. The role ensures smooth office operations through effective management of office maintenance, document control, access card processing, parking allocations, time and attendance monitoring, purchase order (PO) delivery tracking, and supplies inventory. The position also supports HR-related activities and provides excellent internal customer service while ensuring compliance with organizational policies.

Key Responsibilities

Office Maintenance

• Coordinate maintenance activities, including vendor and service provider management for cleaning, repairs, and facilities services.
• Ensure office equipment is functional, serviced, and maintained regularly.
• Address and resolve facility-related issues promptly to ensure a safe and efficient workplace.

Document Management

• Maintain physical and digital records using barcoding and records-keeping systems.
• Organize and securely store documents to allow quick retrieval and easy access.
• Manage archiving and disposal of records in line with organizational retention policies.

Access Card Applications

• Process employee and tenant access card applications, including new hires, terminations, and role changes.
• Maintain an updated access card database and ensure compliance with security standards.

Parking Allocations

• Oversee staff, tenant, and visitor parking allocations for efficient and fair usage.
• Manage parking permit applications and maintain accurate records.

Time and Attendance

• Review and validate daily employee time and attendance data.
• Generate weekly attendance reports for payroll and management, highlighting irregularities.
• Collaborate with department heads to resolve discrepancies and enforce policy compliance.

Supplies Inventory

• Monitor and maintain adequate office supply levels.
• Manage vendor relationships, place orders, and track deliveries.
• Conduct regular inventory audits and update records.

Purchase Order (PO) Delivery Monitoring

• Track purchase orders to ensure timely delivery of goods and services.
• Follow up with suppliers to resolve issues related to delays or incomplete deliveries.
• Maintain a PO log to align with procurement processes and escalate discrepancies.

Other HR & Administrative Support

• Collect and maintain employee records (QID, driving license, passport, etc.), ensuring timely updates.
• Support onboarding, internal communications, and office coordination.
• Assist in special projects, ad hoc administrative tasks, and HR-related activities as assigned by management.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 10 years of administrative or office management experience (preferably in Qatar or GCC region).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with records management systems is an advantage.
• Strong communication and interpersonal skills for interacting with employees, vendors, and stakeholders.
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Fluency in English; Arabic proficiency is an added advantage.

Date: Sep 3, 2025

Location: QA

Company: Facilities Management and Maintenance

Company Description

Al Moallam & Sons Company is undergoing a transformation to keep pace with emerging market trends. Our business units, including Facility Management services, Technology, customer services, personal and industrial hygiene, are being reshaped to enhance agility and cost-efficiency. This transformation is designed to better align our services with the needs and requirements of our customers, ensuring we remain competitive and responsive.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Ras Laffan. The Administrative Assistant will handle day-to-day administrative tasks, including answering phones, scheduling appointments, and managing correspondence. They will support executive staff with executive administrative assistance and perform general clerical duties to ensure the smooth operation of the office.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Executive Administrative Assistance experience
• Proficient in Microsoft Office Suite
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving skills
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus

Job Title: Administrative Assistant

Location: Qatar, Doha

Employment Type: Full-Time

Industry: Construction

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily office operations in a dynamic construction environment. The ideal candidate will have strong communication and organizational skills, experience in general administrative tasks, and a professional attitude suited to a fast-paced office. This role includes receptionist duties, data entry, and administrative support to management and various departments.

Key Responsibilities:

• Data Entry & Documentation
• Accurately input, update, and maintain data in internal databases and software systems.
• Ensure data integrity and confidentiality of sensitive information.
• Prepare and maintain spreadsheets, reports, and records as required.
• Reception & Front Desk Management
• Greet and welcome clients, visitors, and vendors in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Handle incoming and outgoing mail and packages.
• Maintain a clean and organized reception area.
• Administrative Support
• Assist in the preparation of reports, presentations, and correspondence.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Manage office supplies inventory and place orders as needed.
• Maintain proper filing systems (physical and electronic).
• Provide support to various departments with administrative needs.

Preferred Qualifications:

• Gender & Age Requirement: Female candidates, aged between 25–35 years old.
• Experience:
• Minimum of 2 years of experience in an administrative or receptionist role.
• Prior experience in the construction industry or related fields is highly preferred.
• Education: Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Attention to detail and high level of accuracy.

Work Environment:

• Office-based role within a construction company.
• Fast-paced, deadline-driven environment.
• Professional and collaborative team culture.

How to Apply:

Interested candidates who meet the above criteria are encouraged to submit their CV and a cover letter to

Job Type: Full-time

Pay: QAR3, QAR5,000.00 per month

Are you an experienced administrative professional in Doha, Qatar looking for an exciting opportunity in the educational sector? We're expanding and seeking dedicated individuals to join our team

Job Title: Full-Time Administrative Officer

Responsibilities:

Support daily office operations by providing exceptional administrative assistance.

Manage schedules, appointments, and meetings with efficiency and accuracy.

Prepare reports, presentations, and correspondence, ensuring timely and professional delivery.

Coordinate office activities to ensure smooth operations while adhering to company policies.

Handle incoming communications and route them to the appropriate team members.

Perform data entry, maintain organized filing systems, and keep records up to date.

Assist in planning and organizing engaging company events and meetings.

Manage office supply orders to ensure the office is well-stocked.

Maintain confidentiality and handle sensitive information with care.

Requirements:

Proficiency in MS Office and Google Workspace (Excel, PowerPoint, Word, Google Sheets).

Strong time management skills with the ability to multitask effectively.

Attention to detail and strong problem-solving skills.

Ability to prioritize tasks and work independently.

A good command of English is a must.

If you're excited to join us in a full-time role and contribute to a dynamic and growing company, we want to hear from you Apply today to become part of the EIGHT HUNDRED SAT family

All interested candidates should send their CVs and a cover letter to

Please make sure to write "Administrative Assistant - Doha" in the subject line of your email.

Job Type: Full-time

Language:

• English (Required)

Key Responsibilities

• Manage correspondence and communications with clients and government entities.

• Follow up on contracts, invoices, and payments regularly.

• Prepare concise daily/weekly reports for senior management.

• Organize and maintain files and documents (both physical and digital).

• Coordinate company activities and ensure smooth workflow.

• Supervise employees and monitor attendance and leave in line with company policies.

• Support the development of new projects and explore business opportunities.

Requirements

• Minimum of 3 years of experience in administration or office management.

• Proficiency in computer use (Microsoft Office + management systems such as ERP/CRM).

• Strong communication skills in both Arabic and English.

• Highly organized, punctual, and responsible.

• Ability to work independently and make day-to-day decisions without constant supervision.

Important Notes

• A 3-month probation period will be applied before permanent employment confirmation.
• Applicants are kindly requested to avoid providing misleading information or exaggerating their    experience; skills will be tested through a short practical assignment prior to hiring.
• Preference will be given to candidates who provide verifiable references or certificates of experience.

How to Apply

• Fill out the Google Form with the link provided;

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• Attach your CV along with certificates and references, if available.